Microsoft Teams Fundamentals 2021

Log into Microsoft Teams from both the web and desktop, sign in with your work email and password, and complete multifactor authentication to access your Office 365 home page.

Explore the Microsoft Teams interface, including the navigation bar, navigation pane, and content window. Identify how to access activity, chat, calls, calendar, files, applications, and help.

Access and manage your presence in Microsoft Teams from the profile icon. Presence auto-updates from Outlook calendar and activity, with manual overrides and do not disturb when presenting.

Learn how to set and customize your status message in Microsoft Teams, including visibility, duration, mentions, and editing options to control how others see you.

Save important messages in Microsoft Teams by selecting the ellipsis and choosing save this message, then access all saved items from your profile or the search bar.

Customize your teams app settings across general, privacy, notifications, device, and call options, including themes, language, read receipts, and per area alerts for a tailored experience.

Learn how to change and remove your profile photo in Microsoft Teams, including uploading a picture, saving changes, and ensuring others see your updated profile icon.

Sign out of Microsoft Teams by selecting your profile. Exiting app does not sign you out; notifications arrive by email until you sign back in, and relaunch requires login credentials.

Explore how a team's workspace in Microsoft Teams acts as a collaborative space, combining channels and tabs (posts, files, wiki) with a shared document library to enable communication and teamwork.

Explore the three privacy settings for Microsoft Teams: private, public, and organized teams, and learn how organization membership and administrator roles affect access and creation.

Start in the teams app view, choose create team from scratch, set privacy to private, name and describe the team, then click create to finish and view the creation window.

Create a new team's workspace from an existing team or Microsoft three sixty five group by copying apps, settings, channels, and privacy; you must own the source to customize name.

Create a team from a template in Microsoft Teams, review the predefined channels and apps. Choose privacy, name, and description, then create to build your workspace.

Learn how to join a public team in Microsoft Teams Fundamentals 2021, access the team's content and conversations, and start contributing immediately after choosing join.

Navigate to the team's application view, select join with a code, paste the team code, and join to access the team's workspace, conversations, and documents.

Understand the three Microsoft Teams roles—owners, members, and guests—from outside the organization—and their permissions to add or manage users, channels, and tabs within a team workspace.

Add members to your microsoft teams workspace by inviting internal users, guests via email, or groups, manage roles, and add new users at any time.

Open the ellipsis beside a team to access role-based options, including hiding workspaces, adding channels or members, leaving or rejoining, sharing links, managing tags, and owner-only edit or delete actions.

Access the manage team option from the ellipses. Authorize role: owners get six tabs (members, channels, settings, analytics, apps, pending requests); members and guests get four (members, channels, analytics, apps).

Explore the members tab to view and manage workspace members and guests, add and remove users, update roles for public teams, and create and manage tags for quick at-mentions.

The pending requests tab is available only to private workspace owners; it won’t appear for public teams or non-owners, and you can accept or deny requests with an activity notification.

Master the channels tab to view and manage workspace channels, hide or show them, and access channel options via the ellipsis, noting public versus private types.

Explore how team workspace owners customize the settings tab, including managing team pictures, member and guest permissions, admonitions, team codes, content filters, and tag management.

Explore the analytics tab to generate a usage report for all channels or a single channel, set a 7, 30, or 90 day range, and review engagement and SharePoint metrics.

The apps tab lets you manage the team's applications to boost collaboration, communication, and task management, while you can uninstall default apps and add more via the more app button.

Organize your team's workspace with channels and tabs that structure conversations and files, including posts, files, and wiki tabs in public or private channels, up to 200 channels.

Explore the difference between public and private channels in Teams: public channels are open to all workspace members, while private channels grant access to selected users and show a lock.

Add a channel to a workspace by selecting the ellipsis, naming it, and choosing public or private privacy settings, then add members and assign owners.

Access channel options by clicking the ellipsis beside the channel name to manage the channel and adjust notification preferences, differing by public or private status and by owner or member.

Control channel notifications to get all activity alerts, including mentions, replies, and content. Turn off notifications to reduce distractions, but may miss team or channel mentions and important conversations.

Pin your most active channels to the top for quick access and better organization. Use the channel ellipsis to pin or unpin, and stay connected from anywhere in the workspace.

Hide channels to declutter your workspace while staying notified; hidden channels remain active and you cannot hide the general channel.

Learn how to manage channels by configuring moderation, permissions, and analytics; distinguish public vs private channels, assign moderators, and control posting and replying rights.

Learn how to get email address for a channel in Microsoft Teams, copy it, forward emails to the channel, and configure who can send emails with advanced settings.

Learn to get a channel link in Microsoft Teams, copy it to your clipboard, and paste it into a document, OneNote notebook, or email; private channels are not supported.

Open channel options with the ellipses, select edit this channel, and update the channel name or description; owners can manage visibility and member permissions and save changes.

Choose and configure connectors to bring content and updates from services and apps into a channel, using the search box, category browsing, and on-screen prompts.

Delete a channel with the ellipses and confirm; this removes all content and conversations, while shared files stay accessible via SharePoint site, and owners can restore or members may leave.

Add up to 16 tabs in a channel, including post, files, and wiki. Use plus sign to add Planner tasks with subtasks, Word, Excel, PowerPoint, or web pages as tabs.

Access tab options via the dropdown to rename, save changes, or delete a tab. Use settings to update documents or links; posts and files tabs cannot be altered.

Create a new conversation post in the post tab by tapping the new conversation button, composing in the text field, and sending with the paper airplane. Not private.

Explore the format options for a new conversation post, including subject, text formatting (bold, italic, underline, strikeout, highlighting), font color and size, links, code, lists, tables, and indentation.

Create an announcement in Microsoft Teams by selecting new conversation, choosing announcement, adding a headline, subheading, and body, customizing the headline background, mentioning users, and sending with the paper plane.

Learn to manage who can reply to a post in a channel by restricting replies, with moderators replying when channel moderation is on and owners when it is off.

Post a single conversation to up to 50 channels by using the select channels button, choosing teams via the new window, updating the list, and sending with the paper airplane.

Attach items to your post in Microsoft Teams from recent, browse teams and channels, OneDrive, or computer, creating a copy of the attachment for collaborative work in real time.

Explore how to enrich Microsoft Teams posts with emojis, gifs, and customizable stickers. Learn to insert, search, customize captions, and attach these elements so all channel members see your expression.

Learn to send praise in a channel by opening the praise option, choosing a reason, adding recipients (including multiple), writing a personal note, previewing, and posting publicly.

Learn to post a Microsoft Stream video in a Teams channel by copying the video link from the Stream app and pasting it into the Stream extension in Teams.

Learn how messaging extensions let you access web services and apps while composing posts, run reports, reserve resources, and add results to your message via the ellipsis.

Learn to reply to a conversation post in a Microsoft Teams channel, review prior replies, and use formatting, attachments, mentions, and notifications to collaborate.

Start an ad hoc meeting from a post reply by selecting the meet now icon, customize the name and video background, and choose your audio option before joining.

Schedule a meeting as a reply to a channel post, invite attendees, set date and time, add a meeting agenda, and choose channel or standard with recurring options.

Learn to use reactions in Microsoft Teams to acknowledge posts with options like thumbs up, love, laugh, and more; hover for options, notify the post author, and change your reaction.

Save important posts across teams, channels, and private chats for quick access. Open the saved pane via your profile icon or slash saved, then interact or remove items as needed.

Learn how the original poster edits posts or replies in a Teams channel by hovering, selecting ellipsis, choosing edit, updating content, and saving with a checkmark for immediate visibility.

Delete posts or replies you created by hovering over the item and selecting delete from the ellipsis. The item disappears from the channel, and you can undo to restore it.

Learn how to mark a post as unread in microsoft teams, using the ellipsis menu, a red marker, and bolded channel names to easily revisit important messages later.

Copy a post link from a public channel in Microsoft Teams by hovering over the post and selecting copy link, then paste it into email, chat, or OneNote.

Share a Teams post thread to Outlook from the team environment via the ellipsis, with Outlook on the web; email body includes the thread and auto-filled subject.

Translate posts and replies in Microsoft Teams across 36 languages to view messages in your preferred language. Reverse translation with the ellipsis and set your language in profile settings.

Use immersive reader in Microsoft Teams to hear posts aloud, translate text, adjust voice and text preferences, toggle grammar options, highlight syllables and parts of speech, and access picture dictionary.

Pin important posts to keep them accessible for all channel members with the ellipsis and pin button, showing a green pin icon, and manage pend posts via channel info.

Turn off reply notifications for a specific post by hovering over it and selecting the ellipsis, silencing mentions unless you’re mentioned; restore notifications from the same menu later.

Learn to access applications from a post using the more actions dropdown to manage content and create replies, connect each app, and use its features from the post ellipsis.

Use the files tab as the channel’s shared document library for all members. Create or upload items; posts link items here with name, last updated date, and who updated.

Use the upload dropdown to add an existing file, work item, or folder to the channel, then track progress and publish items for all members once uploaded.

Create a new work item in the team app—Word, Excel, PowerPoint, OneNote, or Forms—accessible to all members from creation, enabling co-authorship from inception via the files tab.

Add folders to the files tab, name them meaningfully, and move items using the ellipsis menu; use the drop-down menu to add subfolders for another level of organization.

Sync the files tab to your computer to access channel documents from the file explorer via OneDrive or SharePoint, then sign in to enable edits saved back to Teams.

Copy a link to the files tab in Teams to share with team, choosing a team or SharePoint link, then paste into email, chat, or OneNote; access requires channel membership.

Download all items from the files tab in Microsoft Teams, creating a zip file in your downloads folder; changes after download won't reflect in the copied files.

Explore how Teams workspaces are backed by SharePoint, open the files tab in SharePoint from Teams, and use the ellipsis to view features and navigate folders and channels.

Access and manage version history for SharePoint-backed documents in Teams, viewing version numbers, dates, modifiers, and comments; delete, restore, or compare versions to preserve the document lifecycle.

Change items in your file tab display in the team's environment using drop-down menu, choosing standard, compact, or tiles views, and save or create custom views with IT admin guidance.

Explore how to open, review, and edit documents in Microsoft Teams using the web app, desktop app, or browser, with real-time collaboration and auto-saving.

Switch between edit mode and review mode in the files tab to add content and leave comments; track changes, see who made revisions, and accept or reject suggestions.

Co-author documents in real time within Microsoft Teams, with visible colleagues' icons and cursor positions. Move to teammates' locations and collaborate across Teams, desktop, and web apps.

Learn to start a conversation thread from an open work item in Teams, attach it to the file, and post to the channel with formatting, mentions, and autosave.

Copy a link to a specific document from the files tab to share quick access with others, opening in Teams or SharePoint, requiring team membership.

Turn any file in a team's channel into a tab for quick access, review, and updates directly from the channel, with options to customize, rename, or replace content.

Download a single file from the files tab in a team's channel to create a separate desktop copy, which won't reflect future team changes.

Learn to delete items from Microsoft Teams files tab, confirm deletion, and manage them in the SharePoint recycling bin for 30 days before permanent deletion or restore under retention policy.

Pin items to the top of the files tab in Microsoft Teams for quick access; pin multiple files, see previews or folder counts, and edit pins to move or unpin.

Rename items in the files tab by hovering over a file or folder, choosing rename, and typing a new name that follows your naming conventions, then save.

Move files and folders within Microsoft Teams or into OneDrive by selecting move, choosing a new location, and confirming the move.

Copy files and folders within teams or to OneDrive, creating a new copy while the original remains in place and the copies are not synched.

Check out a file to edit exclusively in Microsoft Teams, indicated by a red arrow icon, then check in or discard changes, add comments, and review version history.

Discover how the wiki tab in Microsoft Teams supports collaborative note taking with pages, sections, mentions, and threaded conversations in a centralized space, including adding it to private channels.

Collaborate on the wiki by organizing content into pages and sections, add new pages and sections, name them meaningfully, and navigate via the wiki menu to review and update content.

Add content to a wiki section in the Teams wiki tab, using formatting options and bullets. Insert images, tables, links, and quotes, and remember any channel member can edit.

Explore collaborative wiki features in Microsoft Teams, using at mentions to notify teammates, create and discuss sections with conversation threads, and identify active threads by the bolded conversation icon.

Explore wiki management options to share pages, copy links, and reorder or delete sections, with access limited to team or channel members.

Explore the activity application view, a feed of channel and workspace notifications—red circle indicators show new activity, including mentions, replies, reactions, and missed calls, with 14-day retention and customizable settings.

Learn to use the activity view filter in Microsoft Teams to search last 14 days' notifications by keywords and activity type. Select items with the filter or ellipses to review.

Explore the my activity view to review posts and replies you’ve added in your Teams and channels, use the funnel to search, and jump to items highlighted in the environment.

Manage notifications in the Microsoft Teams activity feed with the ellipsis, mark items unread, and access channel notifications for alerts. Customize with dropdowns and a checkbox, then save.

Explore the Microsoft Teams chat application view, enabling private one-on-one or group chats, audio/video calls, screen sharing, and organized tabs, files, and activity in chats.

Explore the chat and contacts views in Microsoft Teams, manage favourites and other contact lists, create and rename contact groups, add contacts by name or email, and start chats.

Create a one-on-one chat by tapping the new chat icon and typing a name or email address to start a private, persistent conversation with formatting, attachments, emojis, gifts, and stickers.

Create a group chat in Microsoft Teams via the new chat icon or by adding people to an ongoing conversation. Decide whether to include prior chat history using radio options.

Manage group chat participants by removing users or leaving the chat, with entries posted, and you can still access history after leaving; start private chats from the add people icon.

Name group chats to make them easier to locate in the chat pane by using the pencil icon and save; updates affect all members and show a rename entry.

Learn to mark teams chat messages as important or urgent, choose standard, important, or urgent delivery, and recognize the bold icons, banners, and frequent urgent notifications.

Navigate the chat tab in instant messages to host conversations and attach items for private sharing. Explore other tabs within the instant message window to organize content and collaborate.

Access and manage privately shared files from the chat, view them in a single list, and upload new files with the share button to OneDrive for cross-app access in Teams.

Access the organization tab in one-on-one chats only to view the colleague on the organizational chart, their role and reporting lines, and access the information card with additional contact methods.

Access the default activity tab in a one-on-one chat to view a colleague's posts across shared workspaces in the last two weeks, then open or reply to a specific item.

Add additional tabs and applications to your Teams chat to boost collaboration, using the plus sign to create shared Word, PowerPoint, or Excel documents. Edit and rename tabs as needed.

Learn to filter chats in Microsoft Teams by participant or message type, search for conversations, and combine filters to quickly locate unread, meeting, or muted chats.

Learn to turn instant messages into audio or video calls using simple icons, join calls, and access in-call options like chat, mute, camera, and screen sharing; chat history preserves messages.

Share your desktop or a single window in an instant message chat, with a notification to accept, real-time viewing, and optional control transfer.

Learn to reply and react in Teams' persistent chat, access formatting and options, save or unread messages, and share to Outlook via hover, ellipses, and more action drop down menu.

Mark a chat as unread to revisit later, using the ellipsis to bold the chat and display the last red marker on the most recent entry in Teams.

Pin important chats to the top of your chat list for quick access in microsoft teams. Right-click or hover, select the ellipsis, and choose pin or unpin to manage visibility.

Add a user to favorite contacts from the instant chat via right-click or hover; the option won't appear if they're already in favorites or in a group chat.

learn how to mute and unmute a chat in Microsoft Teams to reduce distractions without leaving the conversation, including visual indicators and notification behavior.

Hide and unhide instant message chats in Microsoft Teams using the chat pane and the ellipsis, with new messages or enter to unhide and reveal history.

Set up alerts when a contact's status becomes available in one-on-one chats. Add up to 15 people to your notification list via chat options or profile settings.

Manage apps in your chat by opening the chat menu to view installed apps, add them as tabs, uninstall with confirmation, and browse more organization-approved apps.

Pop out chats in Microsoft Teams to a separate window, resize and reposition, and keep multiple chats front and center while avoiding duplicating chats or meeting entries.

Explore meeting entries in Teams, including chat, files, notes, and whiteboard tabs, created automatically from chat messages. Access recordings, meeting notes, RSVP details, and post meeting resources from the entry.

Learn how Microsoft Teams shows banner popups for instant messages when you are not in the chat app, and how to reply from the banner or open the chat.