77-726 Complete Techniques for Word 2016 Expert Exam

Learn how to give Word's templates your own design, look and feel and create personalised professional documentation.

When you've spent time creating your own Microsoft Word styles, macros and building blocks, it's important that you are able to access these personalised styles, useful macros and building blocks, such as your signature, personal headers, text boxes etc. from one of your documents and make them available in other Microsoft Word documents.

Learn how to copy personalised elements from one document to another.

How many times have you experienced losing changes to your Microsoft Word documents or even overwritten the files themselves?

Learn how to recover Microsoft Word unsaved or deleted documents quickly and easily using the AutoRecover feature.

Discover how to properly manage which Microsoft Word document you want to keep if you have made changes or deleted material and then decided you really want a previous version of the document.How many times have you experienced losing changes to your Microsoft Word documents or even overwritten the files themselves?

You'll never panic again if your computer crashes!

Learn how compare edited copies of your document with your original version quickly and easily by viewing only the changes made.

Decide on the revisions to keep and those to reject as you move through different versions of the document by a simple click of the mouse.

When you have more than one review of your original document with numerous suggestions for revisions, you can combine all the various edits into one document and decide which to include in the final version.

By using combine rather than compare you know who made what changes. In addition, you can make a decision on any formatting changes that have been included.

Learn how to link content between documents without copying and pasting using Word documents, excel spreadsheets and pdf files.

Ensure that changes made in the source document are dynamically reflected in the current version of the document.

Macros are programs that make writing, editing and formatting easier. However, macro enabled documents may contain viruses so Microsoft Word 2016 disables the macros by default.

Learn how to enable macros when you are sure they have come from a trusted source.

Learn how to control the how the ribbon is displayed in Microsoft Word 2016.

Customise the appearance of the tabs and the items displayed in each group and create your own personalised tab for your most frequently used commands.

When you open a new document in Microsoft Word 2016, the font and font size have been set to Calibri size 11.

Learn how to customise and set the default font for all new documents.

Learn how to protect your documents and mark any parts that you want to allow your reviewers to change.

You can prevent changes being made to all or specific styles, ensuring that your set formatting cannot be changed and that your colour schemes are protected.

Determine the types of editing that are acceptable, force reviewers to use revision marks, allow comments to be added but prevent changes to the document.

Set forms in the document so that entries may be made into specified fields but prevent changes to the main text in the document.

Allow only specified users to make changes to the document and specify the sections where edits can be made.

Learn how to mark your document as a Read Only document. This prevents others from editing you document by turning off all the editing features. Note that others may make changes but will have to save the document under another name.

Ensure the integrity of a document by adding a digital signature

Learn how to encrypt your document with a password.

Learn how to set your document up so that you can see what changes have been made by anyone reviewing your document.

Changes include insertions, deletions, styles, formatting etc.

Ensure that only the changes you agree with are included in the final document.

Lock Tracking in your document to ensure that others cannot make changes with you being alerted.

Learn how to set your document up so that you can see what changes have been made by anyone reviewing your document.

Changes include insertions, deletions, styles, formatting etc.

Ensure that only the changes you agree with are included in the final document.

Lock Tracking in your document to ensure that others cannot make changes with you being alerted.

Comments are used to make suggestions for improvements in documents. Replying to their comments lets you initiate discussions.

Learn how to

• add comments and customise the various ways that comments can be displayed in a document

• respond to comments in a document, by replying, marking as resolved or deleting the comment.

• Print documents with or without comments

Now’s a good time to test yourself on the expertise you’ve gained in Managing Document Options and Settings.

• Manage Documents and Templates

  • Modify existing templates

  • Copy custom styles, macros and building blocks to other documents and templates

  • Manage document versions

  • Compare and combine multiple documents

  • Link to external document content

  • Enable macros in a document

  • Display hidden ribbon tabs

  • Change the application default font

• Prepare Documents for Review

  • Restrict editing

  • Mark a document as final

  • Protect a document with a password

• Manage Document Changes

  • Track changes

  • Manage tracked changes

  • Lock or unlock tracking

  • Add comments

  • Manage comments

This video goes through the solutions for each of the exercises which you’ll find in the Resource Section of this Lecture - Objective Domain 1 Manage Document Options and Settings Test Yourself Questions.pdf.

Before you look at the solutions video, try out each of the exercises for yourself.
Simply go to the Resources Section, open the 'Objective Domain 1 Manage Document Options and Settings Test Yourself Questions.pdf' Download the Resource Files and try out each of the exercises for yourself.

Then, see how your solutions compare with the answers in the video.

Wildcards are symbols used to replace or represent one or more characters. You’re probably already familiar with using the asterisk (*) to find any number of characters or the question mark (?) to find a single character.

Learn how to use advanced search techniques to

• Find particular characters beginning or ending a word

• Specify searches by ignoring characters

• Find words with recurring letters or numbers

• Transpose first and last names in a list.

• Replace characters such as hyphens with special characters such as En and Em

Special characters such as spaces and paragraph marks are the non-printing characters in your document. You can see these by selecting the pilcrow character (¶) on the Home tab. Learn how to replace formatting features such as

• Multiple returns for paragraph spacing or new pages

• Replace multiple tabs with set tabs and so on.

Don't waste your time trying to format words, headings and paragraphs one-by-one.  It can be very frustrating and time consuming to apply new formatting to emphasise individual words that occur in multiple places in your document. For example, when you’ve finished writing the document and you want the company name changed from normal text to bold or a different colour.

Let Microsoft Office do the work for you!

Learn how to

• Find all the occurrences of particular words in your document and change the formatting of all the words at the same time.

• Apply styles to specific word(s) or parts of words.

• Replace all instances of one style with another.

Learn how to change the default page setup and layout

• Use hyphenation to avoid large spaces between words when the text is justified.

• Select the position in the word and manually apply the hyphen to link the elements and create clarity for the word in the sentence.

• Add line numbers to the lines in your paragraph

           o Start the line numbering at one on each new page or section

           o Display specific line numbers e.g. 1, 5, 10 etc. using continuous section breaks

• Change the margins for your headers and footers

           o Set odd and even headers – very useful for book chapters etc.

You can use text boxes when you want to format your page into distinct sections e.g. to create a brochure of catalogue.

Learn how to

• Add and size text boxes to your document

• Link overflowing text from one text box to another

There’s nothing worse than looking at a document which has headings on the end of a page or a single line from a paragraph on its own at the top of a page.

Learn how to

• Set your page so that all the text in a paragraph stays together

• Heading 1 styles always start on a new page

• Lines in a paragraph are kept together

• Remove ‘window’ and ‘orphans’ in your documentation

When you are coping information from one document and pasting it into another or copying and pasting internally within a document, Microsoft word preserves the original formatting if you use the Ctrl and V keys, the paste button or right click and paste.

Learn how use the paste options to

• Keep the original formatting

• Use the formatting of the document you’re pasting into

• Merge the formatting for the section you’re pasting into

• Paste only the text – without any formatting

• Set the paste options in the Advanced File Options

  • Pasting within a document

  • Pasting between documents

  • Pasting between documents when the style definitions conflict

  • Pasting from other programs

Styles are one of the most important features in any Microsoft application. Appling styles to you document ensures that you can apply consistent formatting to your words and paragraphs.

Styles are also used to categorise different parts of the document such as headings, headers, footers, paragraphs and make navigation through the document extremely easy.

In addition, using styles ensures that any changes to your document can be made quickly and easily.

Learn

• the difference between paragraph and character styles

• how to create styles that can be applied to both paragraphs and single words or phrases

• how to modify word’s inbuilt styles

• how to create styles from scratch

• how to apply your own styles to word documents

Now’s a good time to test yourself on the expertise you’ve gained in Designing Advanced Documents

• Perform Advanced Editing and Formatting

  • Find and Replace Text by using wildcards and special characters

  • Find and Replace Formatting and Styles

  • Set Advanced Page Setup Layout Options

  • Link Text Boxes

  • Resolve Style Conflicts using Paste Options

• Create Styles

  • Create Paragraph and Character Styles

  • Modify Existing Styles

This video goes through the solutions for each of the exercises which you’ll find in the Resource Section of this Lecture - Objective Domain 2 Design Advanced Documents Test Yourself Questions.pdf.

Before you look at the solutions video, try out each of the exercises for yourself.
Simply go to the Resources Section, open the 'Objective Domain 2 - Design Advanced Documents Test Yourself Questions.pdf.' Download the Resource Files and try out each of the exercises for yourself.

Then, see how your solutions compare with the answers in the video.

Indexes are used to help users find specific information quickly and easily.

The three topics in this section are covered in the one video lecture.

In this lecture, you’ll learn how to

• Mark words and phrases in your document for inclusion in the index

• Include subcategories for words and phrases

• Select the format for the index page numbers

• Generate the index using inbuilt and custom formatting

• Create a Concordance File

• Use a concordance file to automark index entries

• Generate an index from a concordance file

Learn how to

• Generate a Table of Contents using in-build styles

• Update document page numbers to exclude Table of Contents pages

• Customise a Table of Contents

• Add customised styles to a Table of Contents

• Update or Delete a Table of Contents