Microsoft Project 2019: From Beginner to Expert

Configure project information, including start date, finished date, current date, and status date with the calendar, and monitor progress using percent complete and baseline and actual work and cost.

Define WBS codes in Microsoft Project 2019 by building a multi level work breakdown structure, setting a code prefix, and ensuring unique, formatted codes for clear manager and customer communication.

Move a project to a new start date or deadlines from the project or project information, updating all tasks at once while noting progress and actual values warnings before changes.

Add a subproject to a project by creating a new project and inserting existing projects as subprojects. Use templates for future projects and link tasks to calendars.

Learn to add and customize fields in Microsoft Project 2019, including custom text fields, types like cost, day, duration, and finish, and formulas with graphical indicators for priority and summaries.

Create your project plan in Microsoft Project 2019 by initiating a new project in SharePoint, setting permissions, and defining tasks, phases, and timelines with manual or automatic scheduling.

Learn to create and manage tasks in Microsoft Project 2019, set start dates, durations, and auto or manual scheduling, update completion and work, assign resources, and customize columns and views.

Import tasks from Excel into Microsoft Project 2019 by mapping fields and selecting workbook types. Append to the active project and preview the Gantt chart.

Learn to manage tasks in Microsoft Project 2019 by creating, inserting, moving, editing, and deleting tasks with simple on-screen actions.

Explore building a work breakdown structure (WBS) by creating a task hierarchy through indenting and outdenting, organizing phases from initiation to rollout with requirement gathering and design to deployment.

Define start and end dates and durations for tasks and phases in Microsoft Project 2019, using weeks and days, with manual or auto date calculation and preparing task dependencies.

Create milestones to mark key moments in a project using zero-duration tasks, set dates, and tie milestones to major deliverables like specification version 1.0 and rollout.

Link tasks to establish dependencies and milestones in project planning, using finish-to-start relationships and overlapping work. Automatically estimate durations by setting relationships and dates, guiding sequencing in Microsoft Project 2019.

Explore Microsoft Project 2019 desktop version, matching a familiar ribbon interface to the online version, and manage tasks, charts, resources, baselines, and export to Excel.

Explore adding deadlines and constraints to tasks in Microsoft Project 2019, including deadline types, finish no earlier than, as soon as possible, and predecessor links.

Add notes to tasks by right-clicking the notes area and typing, then attach files such as Word, Excel, or PowerPoint for reference and context.

Learn how to link tasks with various relationship types in Microsoft Project 2019, including finish-to-start, start-to-start, start-to-finish, finish-to-finish, plus lead and lag days.

Assign task references with WBS codes and structure phases and subphases in a project plan, with automatic code assignment in Microsoft Project 2019.

Manage resource allocation in Microsoft Project 2019 to optimize time and cost, assign software developers and teams, set rates and availability, and track costs.

Define and assign human, material, and service resources in Microsoft Project 2019, set unit costs and fixed prices, and manage cables, licenses, and other materials across tasks.

Define cost resources to tasks by assigning software developers to the backend and other tasks, calculate cash flow costs over days and hours, and adjust the base case.

Explore how to define material to tasks in Microsoft Project 2019, assigning materials and costs, managing fixed and per-use costs, licenses, and cost reports.

Select and allocate resources to a task or project using a shared resource pool, sourcing from Active Directory or address books, and assign via team planner.

Assign a resource to multiple tasks by selecting the resource and allocating percentages. Adjust allocations across tasks such as front end development, high level design, and internal verification integration test.

Explore the resource chart in Microsoft Project 2019, reviewing the resource sheet, resource use by tasks, and weekly hours. Visualize allocations with the resource graph and identify over allocated resources.

apply resource leveling in microsoft project 2019 to fix over allocated resources on the gantt chart. level selected resources using task inspector and reschedule to available dates to distribute workload.

Explore how to manage resources with leveling in Microsoft Project 2019, choosing manual or automatic leveling, setting leveling windows, prioritization, and splits to minimize overallocation while protecting critical path tasks.

Explore task types in Microsoft Project 2019, including work, units, and duration, and learn how fixed work, fixed units, fixed duration, and effort-driven options relate.

Explore effort driven versus not effort driven tasks in Microsoft Project 2019, showing resource assignments, fixed units, fixed duration, and how adding or removing resources affects duration and work.

Learn how to copy resource assignments in Microsoft Project 2019, reallocate work by duplicating a resource's tasks to another resource, and manage changes in resource usage and charts.

Learn how the earned value method analyzes project progress by linking physical completion to planned effort, using KPI, earned value, planned value, and actual cost for performance management.

Master constraint types in Microsoft Project 2019, including as soon as possible, as late as possible, not earlier than, not later than, and deadlines, to govern task start and finish.

Learn how to set and adjust task priority in Microsoft Project 2019, create custom fields and formulas, and use graphical indicators to manage leveling and overallocation of high priority tasks.

Assign resources like John, Mark, and Philip to tasks and use priority to prevent overallocation, then level resources to resolve gaps and adjust the schedule.

Learn to level resources in recurring tasks by setting schedules, adjusting priorities (e.g., 500), and resolving overallocations while linking dependencies and milestones.

Inactivate tasks to preserve historical context and prevent overallocation during leveling, then reactivate as needed to reflect current work and future reporting.

Inspect tasks in Microsoft Project 2019 to view task details, detect overallocated resources, identify predecessors and calendars, and resolve resource conflicts with the inspector’s warnings and suggestions.

Move tasks in Microsoft Project 2019 by shifting dates forward by days or weeks, rescheduling incomplete progress, and aligning with status dates and resource availability to address overallocation.

Learn how to move tasks or projects with deadlines, including when moving due dates, moving or preserving deadlines, and aligning with the customer’s requirements.

Set and manage task links in Microsoft Project 2019 to enforce start constraints, adjust deadlines, and schedule tasks manually for sequential, gap-free progress.

Discover how to start projects in Microsoft Project 2019 using templates, from blank or new from existing, with options for budgets, construction, and marketing campaigns.

Define and customize calendars and default working times in MS Project, add exceptions and public holidays, and understand how changes affect duration and cost.

Define public holidays and resource-specific holidays in Microsoft Project 2019, adjust working time and exceptions for resources, and observe impacts on duration and costs.

Define a project calendar, copy the standard calendar, customize working days and holidays such as bank holidays, and assign the calendar to the project and its resources.

Discover the timeline view in Microsoft Project 2019 by adding tasks to a bar timeline, setting start and finish dates, and visualizing task distribution over time.

Track a project in Microsoft Project 2019 by setting up tasks and predecessor–successor relationships. Monitor progress, compare plan versus execution, and manage changes and deadlines to protect the critical path.

Save your project plan as a baseline to snapshot start and end dates, task details, and progress for tracking. Create multiple baselines to capture history and support lessons learned.

Identify the critical path in a project plan, where zero slack signals no room for delays. Monitor these tasks to mitigate risks and keep the project on track.

Set and manage baselines in microsoft project 2019, creating interim plans, saving baselines for tasks or entire projects, and comparing progress against baselines to track deviations.

Learn to change the current date and customize the today line by right-clicking the green reference line, adjusting colors, and setting a status date for project updates.

Format your project elements and split tasks using bar styles, colors, and text; adjust column settings, grid lines, and layouts to manage critical and slack tasks and track progress.

Learn to update a project by adjusting individual task progress with percentages from 0 to 100, set a baseline, track the Gantt, and handle constraints and deadlines.

Update task progress by setting percent complete for selected tasks or the whole project, adjust dates, and automatically update progress across all bars for clear tracking.

Track resources and costs in Microsoft Project 2019 by using resource sheets and usage views, allocating hours by days, weeks, or months, and monitoring allocations and cost data.

Define accrual costs and crew costs, choose prorated or start/end methods, and track resource costs as task progress to generate cost reports.

Use filters to view or hide tasks, group by duration or status, and highlight active tasks, completed tasks, and milestones in Microsoft Project 2019.

Learn to create and customize cost and resource reports in Microsoft Project 2019, using dashboards, baselines, and earned value insights to track remaining cost, cumulative cost, resources, and task progress.

Explore visual reports in Microsoft Project 2019, including resource use, work availability, and cost summaries. Learn to export templates to Excel, edit pivot tables and charts for insights.

Explore the diverse views in Microsoft Project 2019, including chart, tracking, resource usage, and cost tables, plus start dates, slack, late finishes, and baseline versus actual data.

Print and customize charts and worksheets using print preview, landscape orientation, and selective dates, pages, or the entire project, then adjust margins, headers, footers, and legends.

Save a project as a template to reuse a model for future projects. Define the directory for templates, save as a template, and open from a template to start projects.

Learn how to create tasks and set up recurring tasks in Microsoft Project 2019, including weekly schedules, calendars, and subtasks for effective project planning.

Learn to manage a project in Microsoft Project 2019 by hiding the project summary task, removing the project title, and showing only the phase subtasks to outline the work.

Apply work breakdown structure concepts and alphanumeric WBS codes to represent assets and their position within the project. Use codes to reference documentation and requirements, ensuring uniqueness for each task.

Define the software project and create a project plan outlining tasks to build a software product, including project information, start date, priority, and phases: gathering, system design, implementation, testing.

Build a project structure from phases to tasks and subtasks, link activities, and define milestones. Coordinate initial and third-party workshops with customers to align availability and schedule a Gantt chart.

Create the gantt chart and project milestones in Microsoft Project 2019 by configuring calendars and timelines, linking tasks like documentation, quotation, approvals, and design–development activities.

Assign and manage resources using a resource sheet, set capacity and time base, and define a project milestone by linking tasks and scheduling phases.

Learn how to allocate and level resources in Microsoft Project 2019 by assigning developers to tasks, identifying over allocations, and balancing resource usage in the project.

Format the project plan by organizing inputs, adjusting colors to reduce confusion, and completing tasks with lightweight testing for deployment and maintenance.

Organize your project plan in sprints by planning recurring weekly tasks for development, testing, and deployment, linking tasks to reflect agile workflow through sprint cycles.

Define milestones and organize sprints to schedule testing, bug fixing, and releases, showing management-focused views that highlight key milestones for decision making.

Assign resources in Microsoft Project 2019 by allocating developers to activities, view resource usage with the resource graph, and level resources based on task priorities when limits are reached.

Learn how to level resources and optimize labor, schedules, and costs using Gantt charts, sprint planning, and resource allocation to manage software projects from planning to delivery.