Microsoft Outlook 2019/365: Master Your Email

Navigate the Outlook interface by mastering ribbons, the backstage file area, contextual ribbons, the focused inbox, navigation pane, and quick access toolbar.

Discover how to customize the quick access toolbar and ribbons in Outlook 2019/365 by adding frequent commands like new email, send/receive, undo, and folders.

Learn how to attach and manage multiple email accounts in Outlook 2019, using the file backstage to add new mailboxes and configure IMAP so emails stay on the server.

Add four commands to the Quick Access Toolbar, display the help ribbon, and add an additional email account to Outlook to view all messages.

Master sending and receiving mail in Outlook 2019/365, customize notifications, and switch between HTML and plain text formats. Configure recipients with to, cc, bcc, and manage drafts and sent items.

Customize your inbox with the view ribbon, adjusting columns, conversations, previews, and arrangement, then tailor the folder pane, reading pane, and the to-do bar.

Explore quick methods to save attachments in Outlook 2019/365, including save as, save all, drag-and-drop, and file > save attachments, to local drives or cloud storage.

Master Outlook search by using the search bar with scope options (current mailbox, subfolders, all mailboxes) and refine results by from, subject, attachments, dates, and advanced filters.

Master search folders in Outlook 2019/365 by creating unread mail, mail from specific people, and large mail criteria, then rename folders and add favorites for quick access.

Practice exercise three teaches searching Outlook 2019/365 for emails from the last week and for attachments. Then create and move the search folder to your favorites area.

Outlook 2019's clean up conversations removes redundant messages, leaving a single complete thread, with options for this conversation, a folder, or folder and subfolders.

Master how to use categories and follow up flags in Outlook 2019/365 to group emails, set reminders, customize views, and track completed tasks for efficient email management.

Organize your Outlook mail by creating folders and subfolders, using shortcuts like Ctrl+Shift+E, and bulk moving items with categories and searches to keep related messages together.

Discover how to use quick steps in Outlook 2019/365 to automate email processing, forward messages, flag and move, categorize, and create custom quick steps that boost efficiency.

Learn to auto process emails in Outlook using rules that set conditions, move messages to folders, display alerts, forward, and flag items, with options to edit and manage rules.

Create a new mail message in Outlook 2019/365, address with to/cc/bcc, set subject, format text, insert tables and hyperlinks, and reuse content with quick parts.

Master how to attach or link files and insert pictures, online images, shapes, 3d models, charts, SmartArt, screenshots, and business cards into Outlook emails, using insert and message ribbons.

Learn how to use at mentions in Outlook 2019/365 to direct action points, highlight assigned tasks, and indicate attention with the app symbol and mention column.

Learn how to recall or replace a sent outlook 2019 message, including requirements like exchange server, unread status, and recipient constraints, plus delaying delivery with rules.

Learn to create and customize email signatures in Outlook 2019/365, manage business and personal signatures, set defaults for new messages or replies, and include contact details, logos, and links.

Explore Outlook 2019/365 delivery options, including high importance, sensitivity settings, and reply routing, plus do not deliver before, expire after, and save a copy of sent messages.

Master hyperlinks and bookmarks in Outlook emails to navigate long messages, linking text to sections like Bill Gates and creating a table of contents for quick navigation.

Practice Exercise 05 guides you to create an email signature for new mails, send a self-addressed message with an attachment, mark high importance, and defer delivery by five minutes.

Learn how to add a new contact in Outlook 2019/365, including entering a full name, email, phone, company, notes, and a photo, then save and close the contact card.

Master the Outlook contact card by editing fields, saving and creating, forwarding details, and quickly emailing or meeting, while customizing the business card and organizing with categories.

Create and manage contact groups in outlook 2019/365 to email multiple teammates efficiently, add members from your contacts, and schedule meetings with the group.

Organize your Outlook contacts by creating folders for projects, moving and copying contacts between them, then use search and sharing to manage and distribute project-specific lists.

Explore Outlook calendar views and navigation, switching from mini previews to the full calendar, managing multiple calendars, and using overlay and merge features to compare and organize events.

Learn how to set up a meeting in Outlook, invite participants, categorize calendar items, attach documents, and use the scheduling assistant and tracking to coordinate availability.

Master how to respond to meeting invites in Outlook 2019/365, using email or calendar options to accept, decline, tentatively accept, or propose new times with auto pick next.

Share calendars in Outlook 2019/365 with availability, limited, or full details, and manage delegate access to respond to emails and meeting requests. Also, distinguish folder permissions from delegate access.

Practice exercise seven guides you to customize Outlook calendar: change color, set working week to Tuesday to Saturday, add weather, create a weekend appointment, and invite Harry and William Shakespeare.

Master task management in Outlook 2019/365 by viewing and organizing your to-do list, assigning tasks to others, following up, marking complete, and applying categories and priorities.

Practice exercise eight strengthens outlook 2019 skills by adding a to-do task with due date next week, marking 50% complete, creating notes, and categorizing as food and drink in OneNote.

Navigate the backstage open and export options to open calendars and outlook data files, export data with the import/export wizard, and share or open folders from other users.

Learn to print emails in Outlook by configuring printer options, choosing memo or table style, setting print range and copies, and printing attachments when needed.

Explore customizing outlook options, including office account themes and one drive integration, compare updates in office 2019 vs 365, and adjust advanced settings from reading pane to quick access toolbar.