Microsoft Outlook 2019 / 365: Beginner To Advanced

Name: Microsoft Outlook 2019 / 365: Beginner To Advanced
Rating: 3.9 (132 reviews)

Command your Communication & Get Organised

Created byEarn And Excel

Last updated 8/2020

English

English [Auto],

What you'll learn

Getting comfortable with the Outlook environment and understanding the Ribbon
Creating and formatting emails with ease
Setting up meetings, recurring meetings and linking them up in your calendar
Understand the difference between Exchange, IMAP and POP email types
Understand the different folders and how to set up your own folder structure to your preference
Setting Rules to automatically store emails where you prefer
How to use conditional formatting and colour coding to enhance the categorisation of your emails and meetings
Effective techniques for searching through your emails and meetings to find the one’s you need when you need them
How to set up automatic replies when you are not available
Easily print off you emails, events or calendar to have a hard copy
And much more

Course content

6 sections • 35 lectures • 4h 2m total length

1.1 Introduction to Outlook8:27
In these videos you will notice some email addresses and company names have been obscured. These accounts have been used only to demonstrate how to use Outlook email and calendar with different email accounts such as Gmail and Yahoo and have nothing to do with Earn and Excel. It has also been necessary to cut or replace some of the narrative for the same reason.
Each module has a written guide to serve as a reminder of the lessons if you need to refer back to anything after watching the video.
1.1a Introduction to Outlook follow up0:49
Learners explore privacy practices in Outlook 365 tutorials, noting anonymized company names and redacted emails to keep addresses private before beginning.
1.2 Linking an email6:12
Link a private email to Outlook by enabling IMAP in your provider’s settings, then add the account in Outlook and sign in.
1.3 Creating and formatting email and inserting picture12:13
Create and format emails in Outlook 365, insert online pictures, set a default sending account, and use formatting, spelling checks, and follow-up flags.
1.4 Creating email signature8:37
Create a Microsoft Office 365 Outlook signature by adding salutation, full name, title, and contact details, inserting a logo, and assign it to a chosen account for automatic insertion.
1.5 Pasting in Outlook from Word PPT and Excel11:44
Learn to paste tables, slides, and data from Word, Excel, and PowerPoint into Outlook, choosing to keep source formatting or destination styles, and linking and updating data.

2.1 Send email, show sent folders and receiver email9:04
Send emails, manage drafts, and verify delivery by checking the sent folder and receiver view. Learn about attachments, high-importance, and basic reply and forward workflows.
2.2 Creating rules10:17
Learn how to automate email organization in Outlook 365 by creating rules that move messages from specific senders into dedicated folders, reducing manual sorting.
2.3 Conditional formatting5:36
Learn to use conditional formatting in Outlook to highlight emails from important senders, customize fonts and colors, and keep your inbox organized.
2.4 Different view panes settings6:36
Learn to customize Outlook 365 view panes by adjusting the reading and folder panes, resizing and toggling layouts, and adding calendars, people, and tasks for at-a-glance access.
2.5 More about view settings1:51
Explore how to customize your outlook view settings by adjusting the message preview lines, choosing which fields to display (subject, first line of the body), and positioning the reading pane.
2.6 Understanding different folders1:49
Learn how Outlook 365 auto-tags important emails from a connected Gmail account, and manage folders like spam and outbox while creating search folders to organize your inbox.

3.1 Printing an email5:56
Add print to the quick access toolbar, select an email, choose a printer, and apply table style or memo style in print options, adjust copies and pages, then print.
3.2 Creating subfolder within new folder1:33
Create a subfolder inside a folder in Outlook by right-clicking to add a new folder, name it training completed, and organize messages by dragging or using rules.
3.3 Sending attachments5:44
Learn how to attach documents in Microsoft Outlook 2019/365, using the include group or insert tab, browse PC or recent files, and send with previews and confirmations.
3.4 Using categories with Exchange, IMAP and POP email accounts12:48
Organize emails with color categories in Outlook across IMAP and POP accounts, using the home tab and tags group to apply, rename, and search by categories with shortcuts.
3.5 Tags and searching for emails6:26
Assign and manage categories across multiple Outlook accounts, using color tags like yellow and board meetings, and search emails by category, subject, date, attachments, or importance.
3.6 Using the search folder2:11
Learn to use search folders in Outlook 2019/365, create custom search folders, and filter mail by unread, flagged, from or to specific people, or across accounts.

4.1 Flagging emails6:19
Flag and organize emails with Outlook flags, set and view today’s tasks, prioritize with overdue and next seven days options, and manage completion or deletion from the tasks pane.
4.2 Automatic out of office reply with Exchange server3:08
Learn to configure automatic out-of-office replies in Outlook, turn on automatic reply, choose inside, outside, or both for recipients, set start and end dates and times, and compose the message.
4.3 Automatic out of office reply with IMAP email account4:12
Learn to set up an automatic out of office reply for an IMAP account by creating a rule, saving a template, and testing the reply.
4.4 Deleting automatic reply in IMAP account1:56
Delete the automatic reply rule in your IMAP Outlook account to stop auto replies after your holiday. Manage rules and alerts, delete the rule, and set a return reminder.
4.5 Using voting buttons5:52
4.6 Creating a distribution list10:14
Learn to create a distribution list in Outlook, add members from contacts or the address book, save it as a contact group, and email the group with one click.

5.1 Auto archiving and manually archiving emails-folders4:32
Learn to auto archive and manually archive emails in Outlook to reduce clutter, free space, and speed up searches, using the File tab options and inbox properties.
5.2 Creating and assigning recurring tasks8:09
Create a new Outlook task, set it as a monthly recurring item on the fourth Monday with start and due dates, assign to Claudia, and mark high priority.
5.3 Creating, linking new calendar, meetings, signature within outlook22:47
Learn how linking Google and Outlook calendars automates updates from Google to Outlook, create and share calendars, and manage meetings with invites, time zones, signatures, and responses.
5.4 Setting up recurring meetings9:43
Set up a monthly recurring board meeting in Outlook by configuring the second Thursday every month, inviting Klaudia and others, and sending updates to attendees.
5.5 Categorising events - colour coding14:23
Learn to color code calendars, categorize meetings, and customize categories in Outlook to distinguish important events and manage recurring appointments.

6.1 Meetings - Change and propose new time9:09
Learn how to schedule and reschedule meetings in Outlook by inviting attendees, proposing new times, and sending updates. Navigate calendars, view attendee availability, and manage receipts across multiple screens.
6.2 Creating meetings from email and making them private5:28
Create and manage Outlook meetings from email by converting messages into calendar events, setting reminders, recurrence, attendees, and privacy to keep private meetings visible only to the owner.
6.3 Printing calendar or event6:00
Print Outlook calendars and events with print preview and Ctrl+P, choosing daily, weekly, monthly, or trifold layouts; adjust page range, copies, collate, and hide private details.
6.4 Searching the calendar3:47
Use quick search to locate meetings, people, and events in your calendar and email, such as Claudia or a board meeting, at a glance.
6.5 Modifying working hours and days7:17
Modify your work hours and workweek in outlook by adjusting start and end times, selecting days, and applying changes through the calendar options in the backstage view.
6.6 What reminders look like1:42
Explore how reminders appear for an appointment in Outlook 365, using snooze options from five minutes to ten minutes, hours, days, or weeks, and the dismiss option.

Requirements

This course was recorded with Outlook 2019 / 365, but it works perfectly well with other versions of Outlook (2016, 2013, 2010, 2007)

Description

Earn and Excel brings you a comprehensive course from Beginner to Advanced to teach you everything you need to know about Outlook.

There is so much more to Outlook than sending or receiving emails. we will show you how to get the best use of Outlook by organising your calendar, syncing calendars, arranging meetings, setting and completing tasks and maintaining contacts. She will show you how to organise your folders in ways that will ensure you never lose track of emails, meetings or contacts.

By the end of this course, you will be an expert at managing your emails, calendars, meetings, tasks and contacts to an advanced level.

This course is suitable for those professionals with a higher communication aspect to their work such as Porject Managers, Product Managers, Office Managers, PA’s, EA’s and Comms resources will tremendously benefit

Corporate employees who use Outlook, this can cover many different job roles as everyone in an organisation will use Outlook.

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Some of our positive reviews!

J. Dickie - Really enjoyed the course. It was very well structured & easy to follow. Very informative.

E. Cook-Harmeling - I have work in Outlook for many years. However, I did not have to use a lot of the options that are now offered. However, I am trying to return to the workforce and I was able to see many new services that will be helpful to me once I am again working. Thank you!

A. Samir - Going in deep details of the ribbon is very helpful for me so far.

Who this course is for:

Those professionals with a higher communication aspect to their work such as Project Managers, Product Managers, Office Managers, PA’s, EA’s and Comms resources will tremendously benefit
Corporate employees who use Outlook, this can cover many different job roles as everyone in an organisation will use Outlook

Microsoft Outlook 2019 / 365: Beginner To Advanced

What you'll learn

Explore related topics

Course content

Module 1: Introduction6 lectures • 48min

Module 2: Rules, Formatting & Folders6 lectures • 35min

Module 3: Printing, Searching & Attachments6 lectures • 35min

Module 4: In-Email Functionality6 lectures • 32min

Module 5: Recurring Tasks & Meetings5 lectures • 1hr

Module 6: More Meetings & Calendars6 lectures • 33min

Requirements

Description

Who this course is for: