Outlook 13/16/19 Like a Boss. The Complete Course.

Learn to manage multiple email accounts in Outlook by setting a default, switching the sending account, organizing favorites folders, and safely removing an account without deleting server data.

Understand how Outlook uses PSD and OST files, when to archive to a PSD/PSC file, and how to locate these data files in account settings and tools.

Start Outlook in safe mode to troubleshoot startup issues, using run /safe or by holding Ctrl at launch. Disable add-ins in backstage options to identify the culprit.

Use Outlook profiles to keep identities separate within an instance, manage profiles in account settings, name profiles when creating them, and switch profiles by restarting Outlook or selecting at startup.

Learn how to compose a new email in Outlook, address recipients with to, cc, and bcc, and choose from recent contacts or the global address list.

Learn how to choose among plain text, rich text, and HTML for emails, set Outlook's default to HTML, and understand when plain text is necessary.

Save, edit, and send emails by creating drafts, saving them to drafts, and reopening for updates before hitting send. Access drafts across folders, manage versions, and avoid duplicate windows.

Attach files to email in Outlook by using the insert tab to add documents or pictures, including multiple selections, and learn drag-and-drop and inline picture options.

Sketch out your emails in Outlook by inserting a drawing canvas, choosing pen and colors, and annotating graphics for clear collaboration.

Discover how to use the conversations view in Outlook to group related messages by subject and recipients, find all messages in a thread, and expand collapsed conversations for quick access.

Master the unread to read email workflow in Outlook using the space bar to mark items as read and navigate the reading pane with adjustable options, including Gmail IMAP filters.

Use Outlook's spelling and grammar tools to improve messages. Access via review tab or F7; rely on right-click suggestions, check-as-you-type, and always check spelling before sending.

Learn to add voting buttons in Outlook to create quick polls and collect feedback, using built-in options or custom buttons, with manual vote tally.

Learn to recall or resend a sent Outlook message via the move grouping, edit the original before resending, and delete unread copies or replace the message on exchange or iMap.

Insert a shape or smart art using the insert tab to enhance your email. Adjust layout, color, and text with live preview, text pane, and wrapping options.

Learn to capture and insert screen clips in Outlook emails by using the screenshot or screen clipping tool, then crop, resize, and format pictures with the picture tools.

Discover how to create and save a disclaimer as a quick part or building block in Outlook, then insert it into emails with two clicks from the quick parts gallery.

Create and manage email signatures in Outlook by using the signatures dialog box, naming signatures, pasting content, and applying them to new messages or replies/forwards.

Create a new signature in Outlook and insert your company logo. Resize the image with a locked aspect ratio and add hyperlinks to link the logo or text.

Adjust the Outlook inbox view by setting the reading pane (right or bottom), selecting message preview lines, and resizing with the divider bar to boost productivity.

See how Outlook autocomplete suggests names and addresses while you type, drawing from contacts. Learn to reset or disable this feature in Backstage options for To CC and BCC.

Use Outlook rules to automatically move emails from specific accounts into designated folders and apply categories, defining conditions and actions.

Learn to manage email rules across accounts by creating, editing, renaming, deleting, and running rules on new or existing messages, with flexible folder and account scope.

Master quick steps in Outlook to perform multiple actions on a single email. Create steps that flag, move to a folder, and mark as read, or categorize.

Learn to create, customize, and manage quick steps in Outlook, including naming, icon changes, adding actions like set importance, folder placement, flagging for follow up, shortcuts, tooltips, and templates.

Configure automatic out-of-office replies in outlook for exchange environments by setting start and end times, choosing recipients inside or outside the organization, and using rules to manage messages while away.

Configure safe and blocked senders to control junk mail in Outlook, add domains or addresses to allow or block, and manage automatic additions from your contacts and sent emails.

Explore delivery options in Outlook, including delaying or scheduling emails and configuring reply-to recipients. Learn to save or skip copies of sent messages and apply global options in Backstage View.

Learn to search across all Outlook items with wildcard queries, adjust the search scope, and create custom search folders that automatically surface ticket-related emails.

Move mail and other Outlook items with drag and drop or the move button, using shift or ctrl for multiple selections, and copy or move to folders and accounts.

Automatically empty the deleted items folder on exit by enabling 'empty deleted items' in Outlook options (advanced). Also customize startup to open in calendar, not inbox.

Learn how Outlook manages contacts across folder view and the People module, then create and edit contacts in the general content page, including adding a picture and saving.

Learn to edit Outlook contacts via the people card, using right-click or ellipsis, modify birthdays and phones, and switch to the business card view with the full editor.

Email a contact directly from the people view or from business cards in Outlook. Print a list of contacts using backstage view options, choosing card style and range as needed.

Explore Outlook contact views, including people, business card, card, phone, and list views, to organize and locate contacts. Use change view and the alphabet bar to search or group contacts.

Create a separate address book named vendors under contacts to segment vendor contacts, move items by drag and drop, and use the vendors folder to compose new emails.

Export your Outlook contacts to a comma separated values file for use in Gmail, then import them back into Outlook, choosing the right folder and managing duplicates.

Create and manage appointments in Outlook by using the calendar module, the new appointment dialog, or drag-and-drop from emails; fill subject, location, start time, end time, notes, reminders, and categories.

Turn a new appointment into an event with a subject and optional location, toggle all-day, and set monthly recurrence ending after four occurrences in month view.

Add or remove weather locations in the calendar and adjust weather options. Turn on country-specific holidays and birthday calendars in Outlook online to sync with desktop.

Double-click a meeting to access tracking, see attendee responses, and manage updates; you can change the time, cancel the meeting, and send cancellation notices from the ribbon.

Learn to switch calendar views—from calendar and preview to list and active views—using the view tab, compare notes visibility, color options, and perform wildcard search in the calendar.

Define your available time in Outlook to distinguish work and non-work hours, defaulting to 8 a.m.–5 p.m. Monday–Friday, and configure start/end times and first day of week in calendar options.

Set up Outlook to use multiple time zones, reflecting Windows time settings. Show a second labeled zone (west coast or Los Angeles) in calendar to view appointment times across zones.

Learn to manage multiple calendars by viewing them side by side or in overlay mode, schedule meetings using the schedule view, and send meeting requests while handling access and calendar sharing.

Explore five ways to create tasks from existing Outlook items: flag emails, drag and drop emails or calendar items to the task module, and use daily task list.

Mark tasks as complete, assign high priority tags, and switch views to see completed or prioritized items. Use right-click to flag for follow up and focus on simple to-do lists.

Learn to manage delegated tasks in Outlook by sending tasks to others or yourself, handling ownership, reminders, and recipient responses, and sending status updates back to the sender.

Switch task views to show due today, due next seven days, or all tasks, with overdue alerts, and enable the daily task list and to do bar for quick access.

Find and organize tasks in a long list using search, body-text matching, and wildcard search. Categorize tasks and sort by categories to quickly focus on priority items.

Create an Outlook template to prepopulate contact records with fields like web page, phone, address, and company, then save it to the Microsoft templates folder for reuse.

Customize the navigation pane with the ellipsis, set the maximum visible items, and reset or reorder items up or down, including mail, calendar, and notes.

Manage favorite contacts in the people module by adding them with a right-click and viewing them on hover. Enable the to do bar from the view tab to remove favorites.

Export and import Outlook contacts using the backstage view and export wizard, saving as a CSV file to transfer between programs and back up your contacts.

Learn how to delegate access in Outlook by adding delegates from the global address list, setting permissions for mail and calendar, and configuring meeting request delivery options.

Configure the calendar's free and busy status to manage availability, switch between busy, free, tentative, or out of office, and allow or block meeting requests.

Share your Exchange contacts and other folders by right-clicking and sending a share link; recipients accept to add items to their folders, enabling collaboration, unlike Gmail where this is disabled.

Learn how to manage Outlook’s compact email view on dual monitors by adjusting view settings and restoring the 125-character default to reveal full subjects.

Explore the office ribbon across applications, learn how tabs reveal command groups, and see how the backstage view, context sensitivity, screen tips, and the collapse and pin options save time.

Explore the backstage view accessed via the file tab to manage file properties, save as, open, print, export, close, and customize application options, account, themes, and screen tips.

Learn to customize the ribbon and quick access toolbar by using backstage view, adding commands, creating a new tab and custom groups, and resetting when needed.

Explore how live preview on the Office ribbon shows what font size, heading style, or image changes will look like before you apply them; dropdowns preview choices.

Master text selection in a word processing app using mouse, keyboard, or finger, with smart select, double-click for words, triple-click for paragraphs, and shortcuts like shift, arrows, and ctrl/command a.

Master cut, copy, and paste in Microsoft Word using the Office 365 clipboard and paste options. Learn keyboard shortcuts (Ctrl X, Ctrl C, Ctrl V) and undo with Ctrl Z.