Master Microsoft 365 - Office for the Web
- 5 hours on-demand video
- 8 downloadable resources
- Full lifetime access
- Access on mobile and TV
- Certificate of Completion
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- Make better use of the full functional variety Office 365 has to offer, and learn how to use them to your best advantage.
- Basic computer skills.
Without receiving the proper training, it’s not really possible to understand Microsoft 365 and its entire scope of new functions.
Should one share files on OneDrive, or is it better through sites? What is Yammer? Skype for Business versus regular Skype – what’s the difference? How can Delve assist me in performing my work more efficiently? For example, users who don't receive training will likely continue sending emails with files attached, instead of simply sharing them and working simultaneously on them with others.
Microsoft 365 is specifically designed to meet the needs of organizations of all sizes—sole proprietors, large and mid-sized businesses, government agencies and educational institutions—helping you save time and money, while freeing up valued resources.
Learn how to
Access documents, email and shared calendars from anywhere, on any device
Host online meetings with multi-party HD video conferencing and screen sharing
Collaborate on documents with teammates, share reports with business partners
- This course is geared towards people who have never worked with Office 365 before, or who have yet to move beyond its more basic functions (e.g. sending emails).
For some time now, Microsoft has also been making Office applications like Word, Excel, PowerPoint, Outlook, and many more available as online versions. This enables you to work with the Office applications across all devices.
Previously, you learned to manage files and folders locally, using File Explorer. Now you will learn how to use OneDrive to store files on a remote server. Terms like "cloud" and "cloud computing" are becoming more and more ubiquitous. Have you ever asked yourself what exactly is meant by these terms? You will know in a moment!
First, get an overview of what is covered in this chapter. You will get to know Chris, your video trainer. He will explain all important features and functionalities in a step by step and easy-to-follow manner. At this point, it is important to understand that you can collaborate in Teams with people from your company, but also with people from outside your organization, like clients, vendors, and freelancers. All they need to join your team as a guest is an e-mail address - and it's for free! Easy, right? Let's get started!
Please download the handout "Top10 Keyboard Shortcuts". They are a convenient way to access the most important key features in Microsoft Teams. Generally, using keyboard shortcuts is the key to working efficiently with software applications. Simply put, it’s faster than executing commands with the mouse.
Make sure to validate your knowledge with our varied quiz at the end of the chapter.
Familiarize yourself with the user interface of teams to get an overview of the most important features, functions and buttons. Discover the functionality of the presence indicator, how to change your profile picture, what's in the settings menu and where to set up and test your technical equipment, e.g. microphone and webcam.
Furthermore you will discover the most important menu in Teams, including windows to follow and manage activities, chats, structural organization in teams and channels, meetings, and file management. Finally you will get to know the Help-Feature, that is useful to keep yourself updated and the store, where you can add more apps to Teams.
The Teams window is the main place in Microsoft Teams to organize your work more effectively. Think of the Teams window as your main control centre, that enables you to optimize your workflow. Discover its deeper structure with Channels and Tabs that helps you to save a lot of time and always keep the overview.
Once you are an owner or a member of a team, a multitude of different tasks usually arise quickly. Now channels and tabs come into play to provide structure within your teams. So you can arrange different tasks within a team and you never lose the overview again.
Tabs enable a whole range of helpful functions. For example, you can connect Microsoft Teams to other Office apps and even to external apps like websites, Facebook, Twitter, Google Analytics, Trello and many more. Discover the standard tabs 'Conversations', 'Files" and 'Wiki' and learn how to create your own tabs and what exactly you can do with them. You will love them!
While Team and Channel discussions are visible to all team members, conversations with small groups or an individual are conducted in a chat. Although we are constantly using some sort of chat or texting in our private lives, chat is a realively new concept in the business world. Let's embrace the chat world into our business lives, instead of using help desks or calling a colleague all the time. Explore how chat in Teams works in detail to fully understand its functionality, when to use it and when not to.
To keep track of activities in Teams, you can use the Activities tab. Basically, it's a steadily updating summary of all activities relevant to you - from the teams that you are a member of and the channels that you follow. Never miss a notification again. Be informed immediately when someone mentions you (let's say "@mentions" you), replies to you or likes one of your posts. And you can do even more. Discover clever filter functions to set the right amount of activity notifications.
Before, when someone organized a meeting, a meeting room and time were blocked out. Today, a meeting is becoming more and more virtual and spontaneous via video conferences. "Let's meet now" is the new approach. Discover how you can easily conduct video conferencing with Teams, including screen sharing.
Discover how you can easily share files and how you can integrate cloud services into your Teams environment to ensure fast and flexible access to your data. First, learn how you can find files by using the search bar or the 'Files' window. Then, Chris explains why downloading files and working on them locally is a thing of the past. Storing them in the cloud and sharing is the new norm. You will love it.
Your organization can set permissions for who can create or manage teams and whether or not guests are allowed. This video is for you when you have those access rights or if you want to take a look behind the scenes. Discover how you can create and edit teams and team permissions. You can add members, assign the owner role to one or to several members and edit the team settings, for example to edit the team's profile picture or member permissions. You will also learn how to create a code for members to join and finally how to manage the "fun stuff" like emoji, memes, GIFs, or stickers. Ready? Let's go!
You will be surprised how well Teams works on a mobile device. First, download the app from the app store. It is available for both, iOS and Android. You'll get helpful tips on dealing with Teams when you're traveling. Discover the different location of the important Teams window at the bottom of the screen and how you can chat, open files, schedule meetings and more.
After completing this chapter you and your colleagues are now prepared for a new level of teamwork. In addition, you are now better equipped for future updates and enhancements of Teams.
Please also download the handout "Additional Learning Material". This handout provides background information, additional topics, and tips for working effectively with Microsoft Teams. Deepen your knowledge and gain more insight into more complex features and future developments of Microsoft Teams.
Skype for Business is a great tool for presenting a PowerPoint presentation, having a video conference or even sharing your screen.
SharePoint is the central location for working in teams! Learn how to navigate in SharePoint and get the most out of the application!
Document libraries are for saving files. What is the difference between OneDrive or other storage options? A good question! This video will give the answer. (What is a Library? Create a Folder, Adding Files, Version, File Preview, Share Files, Delete a File or Folder, Recycle Bin)
Other team members can work on files in a library. But what if you want to know if a file was edited by others? Learn how to set and manage alerts. (Why Alerts? Create an Alert, Select Delivery Method (Mail, SMS), Select the Type of Changes, Select Alert Frequency, Edit an Alert, Delete an Alert, A Word of Caution.)
Yammer is a company-wide social networking tool. Find out how Yammer can help you to create meaningful
interactions with colleagues and external people.
In Office 365 you may already experience the power to work with groups. Yammer has also GROUPS. Find out the differences. (What are Groups in Yammer? Create a Group, Invite/Add Group Members, Group Settings, Add a Description, Public vs. Private Groups, Post a Message - Start a Conversation, Topics / Hashtags, Polls, Praise, Online Etiquette, Store a File vs. Working with OneDrive or SharePoint Sites, Edit Notes at the same Time.)
Delve helps you discover the information that's likely to be most interesting to you right now - across Office 365. Find information about people - and through people - and help others find you.
Delve offers another interesting way to get organized - Boards. (Add a Card to a Board, Search in Delve, Remove Cards from Boards, Add Boards to Favorites, Share Boards, Disable Delve)
Stream makes it easier for you to manage company-specific video content. Discover the advantages of Stream over public video platforms such as YouTube. First, get familiar with the video controls and the basic functionality of Stream. Then discover its multiple features, such as commenting on videos, sharing and embedding videos, and face detection. Ready? Let's start right away.
Discover how to find a video quickly and easily by making use of Stream's various search options, such as sorting, searching for keywords, hashtags and even searching in transcripts. Furthermore, find out how to create and use watchlists to keep track of videos you have selected.
Stream is available for iOS and Android mobile apps on phones and tablets. Discover how to play and sort videos on mobile devices, and what else you can do to prepare for travel.
Please also download the handout "Additional Learning Material". This handout provides general background information, additional topics, and tips for working effectively with Microsoft Stream. Deepen your knowledge and gain more insight into more complex features and future developments of Microsoft Stream.