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Microsoft 365 Sharing Calendars and Emails
Rating: 4.7 out of 5(5 ratings)
25 students

Microsoft 365 Sharing Calendars and Emails

The power of sharing for a more effective workflow!
Created byBigger Brains
Last updated 5/2022
English
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What you'll learn

  • Describe how to share calendars through Office 365
  • Identify the pros and cons of using a shared mailbox to share calendars and email with others
  • Discuss the process and limitations of publishing Microsoft 365 calendars to the internet
  • Demonstrate using Delegate Access to share email folders and other items with coworkers

Course content

1 section • 6 lectures • 49m total length

  • Sharing Calendars7:26

    Explore sharing a personal calendar in Outlook on the web, choosing visibility from busy times to full event details, applying privacy options, and controlling or removing access.

  • Sharing Calendars 26:42

    Navigate Outlook desktop sharing, set permissions (Can view all details, Can edit, or delegate), add calendars from address books, and sports calendars like Georgia Tech or TeamSnap for collaboration.

  • Group Calendars and Shared Mailbox9:22
  • Publish and Export Calendars10:34

    Publish a personal calendar by using Outlook settings to generate HTML and ICS links, choose viewing permissions, and embed on a website or subscribe in other calendar apps.

  • Delegate Access6:28

    Explore delegate access in Microsoft 365 sharing calendars, enabling an assistant to manage invitations, decide on responses, see private events, and copy meeting messages, with web and desktop differences illustrated.

  • Share Email Folders8:30

    Learn to share Outlook email folders with colleagues using delegate access and folder permissions, including top-level and subfolders, and manage visibility with folder visible, author, editor, and reviewer roles.

Requirements

  • Microsoft 365 Email Essentials and Microsoft To Do, Calendars, and People Essentials, or similar experience, is recommended

Description

How do you let everyone know what is going on?


There are lots of reasons why you might want to share a calendar, an email account, or just an email folder with someone else. Maybe you just want them to see your availability from your personal calendar. Or maybe you would like your assistant to manage your own calendar and accept meeting invites on your behalf. You might need your team to access a shared mailbox that customers can send messages to, or you might want to share the receipts folder in your Outlook with your bookkeeper so they can get the information they need without asking you for it every time.


Microsoft 365 (Office 365) gives you the power to do all of this and more, and in this course we’ll explore and demonstrate many different ways you can share calendars and email from inside your Microsoft 365 account.


Topics covered include:

  • Sharing personal and additional calendars with others

  • Using Office 365 groups or Shared Mailboxes to share calendars and email

  • Publishing Calendars to the internet

  • Delegating access to your calendars or email folders to a coworker


High-quality HD content in the “Uniquely Engaging”TM Bigger Brains Teacher-Learner style!


Objectives:

You will be able to:

  • Describe how to share calendars through Office 365

  • Identify the pros and cons of using a shared mailbox to share calendars and email with others

  • Discuss the process and limitations of publishing Microsoft 365 calendars to the internet

  • Demonstrate using Delegate Access to share email folders and other items with coworkers

Who this course is for:

  • Anyone using Microsoft 365

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