Microsoft 365 – Basic Functions and Concepts

Name: Microsoft 365 – Basic Functions and Concepts
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Microsoft 365 – Learn, Understand and Use Basic Functions and Concepts

Created bySONIC Performance Support - E-Learning Experts

Last updated 1/2023

English

What you'll learn

What is Microsoft 365? In this chapter, you will get general hints and tips on how to get the most out of Microsoft 365 and the cloud.
Learn to manage files in the cloud with Microsoft OneDrive.
Learn how to access applications such as Word, Excel, or PowerPoint online, how to edit files stored online, and even how to create new files.
Discover the new functions in the desktop apps of Word, Excel and PowerPoint

Course content

4 sections • 29 lectures • 1h 57m total length

What is Microsoft 365?1:58
Get a first overview of the advantages of working with Microsoft 365.
What’s the Difference between Office 2019 and Microsoft 365?2:10
Find out how Microsoft 365 and Office 2019 differ in terms of concept and content.
Understand and Manage Updates in Microsoft 3651:30
Microsoft 365 is constantly updated. But how do you know which update contains which functions and how are the updates triggered?
What is the Cloud?2:48
Perhaps you have heard of the term “cloud”? In the cloud, data is stored in specially secured areas, in so-called data centers, accessible only via an encrypted Internet connection. But what does this mean for you in concrete terms and what effects does it have on your workflows?
Quiz – What is Microsoft 365?

Introduction to OneDrive0:40
Get an overview of the OneDrive content covered in this training.
Set up OneDrive2:00
If OneDrive for Business has already been set up for you by your IT department, you can skip this training video. Otherwise, you will find the most important information here.
Save Files on OneDrive for Business2:47
OneDrive or OneDrive for Business are central storage locations. Therefore, there are several ways to store files there.
AutoSave and Version Management3:12
Files stored on OneDrive for Business are automatically saved. Additionally, a helpful version history is available. Find out how you can use these new features to your advantage.
Access OneDrive for Business via File Explorer10:31
You can also access your web storage locations using the file explorer. This can be a great time saver for you.
Access OneDrive for Business via Browser5:49
If your files are stored in the cloud, you can access them via a browser. Discover two convenient ways to do just that.
Advanced Settings7:40
You have set up OneDrive for Business and already know how to synchronize cloud files. Learn more about setup options helping you to control this process even more precisely.
Quiz – Microsoft OneDrive

Office for the Web – Get a first orientation7:23
First, discover the benefits of working with Office for the Web. Then, learn to navigate the office.com start page and access the various applications and other elements of the site, such as the search box and file management features.
Organize and access applications in Microsoft 3655:11
Learn how you can customize Microsoft 365 to get the most out of it. In this video you will learn how to customize the office.com start page so that the applications you often need are always directly accessible.
How to Edit Files Online7:46
Learn to edit files online using the web versions of Word, Excel, and PowerPoint. Also learn why some features from the desktop versions are not available to you online and how to proceed in such situations.
Create and Manage Files6:00
You can also create new files in Microsoft 365. Learn more about the different ways to do this and the best practices for managing files.
Explore Important Outlook Features8:10
Discover important Outlook features for more efficient and faster work without losing track.
Quiz – Office for the Web

New Search Function1:20
The search function has been enhanced with some useful features and has been given a new, compact name.
Auto Save and Version Management4:35
When you open files stored in the cloud, new storage options appear in the upper left corner. This supposedly small change is quite something! Find out how it affects your workflow.
Fast File Search0:59
Often, files that you edited a long time ago are not found in the sheer volume of files as quickly as you would like. Therefore, Microsoft has added a new search field in the Backstage area that allows you to find the document you are looking for easily and quickly.
How to Share Files0:55
Share your documents right from the recently used list without having to open the file. A very practical time saver!
Black Theme3:28
You can display your Microsoft 365 applications in a black theme to better match your working environment. Learn more about the implications of this feature. Discover how it works, what you need to know, and the advantages and disadvantages of this setting.
The Dictate Function2:51
As long as you have an active Internet connection, you can dictate long texts using a microphone and speech recognition. Especially if you are not familiar with touch typing, you can save a lot of time with the dictation function.
Translate Text into other Languages3:16
Already in Office 2007 you could have texts translated into other languages. Perhaps you tried this translation function back then and ended up feeling frustrated or annoyed and put the function down again. In many cases, the results were useless. Now, when Microsoft Office is connected to the Internet, it finally offers an Artificial Intelligence-supported translation service that is constantly improving.
Insert Icons8:32
You probably already know how to insert images and shapes. With pictograms or icons this works similarly. A large selection, sorted by different categories, is available for you. You can stretch and compress these icons as you wish, without the loss of quality.
Add Transparency to Images2:41
Microsoft 365 now includes a feature for Word, Excel and PowerPoint that lets you make images transparent – to make underlying objects visible.
Work with 3D Models3:52
By using 3D Models, you can enhance your presentations and technical documentation. You are more flexible if you want to respond to spontaneously expressed questions and you also increase the information content.
Work with Animated 3D Models2:41
As a special form of 3D models, Microsoft also offers a series of animated 3D models that you can use in PowerPoint, Word, Excel and Outlook.
Use @Mentions within Comments3:24
Up until now, you could only use @mentions in Outlook. Now you can also use @mentions within comments in other Office applications.
Mark Comments as Done3:05
Are you already working with comments? You can now mark them as done– in all Office applications where you can use comments.
Quiz – Cross-Application Functions

Requirements

You should have a Microsoft 365 user account.

Description

COURSE DESCRIPTION

In this training you will find basic information on working with Microsoft 365, so that you can understand and use newly introduced functions independently in the future. With Microsoft 365, new ways of working will come into focus, for example, when you store and manage files in the cloud.

Therefore, this training will first provide basic information on working in the cloud, before going into OneDrive, Office for the Web, and some cross-application features in the Microsoft 365 Apps. The Microsoft 365 Apps include the browser-accessible Microsoft 365 Web Apps (also known as "Office for the Web") and the Microsoft 365 Desktop Apps.

In addition to explaining individual features, this training will also provide you with information and tips on how to make the most of Microsoft 365 and the cloud in general. Storing files in the cloud and editing them together saves a lot of time when completing tasks and helps to simplify workflows and avoid unnecessary, redundant steps.

THIS TRAINING IS SUITABLE FOR YOU, IF

if you are looking for a basic training on Microsoft 365 suitable for beginners
if you are already working with Microsoft 365 or will start soon

PREREQUISITES

You should have a Microsoft 365 user account.

METHOD

Your trainer will guide you through the concepts and functions in an easy-to-understand, step-by-step manner. If necessary, you can pause videos or even rewind and watch them again. Beyond the training videos, you can download a handout with additional information and take the provided quiz to ensure you get the most out of this training.

COURSE OBJECTIVES

You will learn how to use Microsoft 365 with confidence. Use the newly introduced functions and working methods to your advantage. Increase your efficiency!

This course will cover the following topics:

What is Microsoft 365?
In this chapter, you will get general hints and tips on how to get the most out of Microsoft 365 and the cloud.

Microsoft OneDrive – Manage files in the cloud
OneDrive is a cloud storage location where you should store your data to get the most out of Microsoft 365.

Working with Office for the web
In this chapter, you'll learn how to access applications such as Word, Excel, or PowerPoint online, how to edit files stored online, and even how to create new files.

New functions in the desktop apps of Word, Excel and PowerPoint
Since some functions can be used almost identically in the individual applications, you will find them summarized in a central place in the last chapter.

Who this course is for:

This training is suitable for you, if you are looking for a basic training on Microsoft 365 suitable for beginners if you are already working with Microsoft 365 or will start soon

Microsoft 365 – Basic Functions and Concepts

What you'll learn

Explore related topics

Course content

What is Microsoft 365?4 lectures • 8min

Microsoft OneDrive – Manage Files Stored in the Cloud7 lectures • 33min

Working with Office for the Web5 lectures • 35min

New Functions in the Microsoft 365 Desktop Apps13 lectures • 42min

Requirements

Description

Who this course is for: