Mastering QuickBooks Desktop 2018

Compare QuickBooks Desktop versions—pro, premier, and enterprise—covering pricing, subscription models, reports, inventory limits, and multi-user access, plus payroll add-ons and industry-specific options.

Create a company file in QuickBooks Desktop 2018 using express start or detailed start, set industry, business type, tax forms, and chart of accounts, then choose a central location.

Discover the new features of QuickBooks Desktop 2018, including merge vendors, stay logged in, multiple monitor support, secure web mail, chart of accounts search, and the cash/accrual toggle.

Discover multiple ways to navigate QuickBooks 2018, using the menu bar, left or top icon bars, and the Home screen to access accounts, vendors, customers, and key tasks.

Customize the home page by selecting items in the desktop view preferences, with invoices and enter bills shown by default, and explore the insights tab for a P&L dashboard.

Explore QuickBooks Desktop 2018 preferences, including my vs. company preferences, enabling 'Require accounts' option, class tracking, and settings across bills, checking, general, inventory, payroll, and 1099s for a solid setup.

Turn on sales tax in QuickBooks, set a Florida 7% default sales tax item, and choose accrual or pay when the customer pays, with monthly, quarterly, or annual filing.

Master the chart of accounts in QuickBooks desktop, including asset, liability, equity, income, and expense accounts, plus fixed assets, bank accounts, and accounts receivable and accounts payable.

Master the item list in QuickBooks Desktop 2018 by viewing, searching, and customizing inventory items, including quantity on hand and item type, with sorting and column customization.

Explore service, inventory part, inventory assembly, non-inventory part, and other charges, and learn how each item type maps to income, cost of goods sold, tax handling, and activation status.

Explore the inventory center to manage inventory parts and assemblies, track quantity on hand, pricing, and transactions, and export or import items with customizable columns.

Learn how to perform inventory adjustments in QuickBooks Desktop 2018, update quantity and value after a physical count, and select adjustment accounts, then review with QuickReport.

Filter and customize QuickBooks inventory reports to display only inventory adjustments, using transaction type filters and adjustable columns to tailor views of on hand, cost, and value.

Explore the customer center to manage customers, balances due, attachments, transactions, and the customer snapshot for a complete sales history and relationship overview.

Mastering QuickBooks Desktop 2018 explains how to create and manage sales orders as optional holding records that flow toward invoices, without posting to accounts receivable or income.

Learn to create invoices in QuickBooks Desktop 2018 from sales orders or directly. See how the invoice links to the sales order, choose line items, and post to accounts receivable.

Learn to record customer payments in QuickBooks desktop 2018 by using the receive payments screen, applying payments to open invoices, and posting funds to undeposited funds.

Record customer payments with undeposited funds, create a deposit using the make deposits window, and post to the bank account, then reconcile with the bank statement.

Use sales receipts to record payment at the time of sale instead of issuing an invoice, and walk through the sales receipt screen with customer, items, tax codes, and deposits.

Master how to customize sales forms in QuickBooks Desktop 2018 by editing templates, duplicating or deleting templates, and adding logos, color schemes, and fonts using the layout designer.

Learn how to issue and apply credit memos in QuickBooks Desktop 2018, refund customers by check or apply credits to future or open invoices, and track through transaction history.

Record a bounced check in QuickBooks Desktop 2018 by reversing the deposit, posting bank fee to the bank service charges expense, and reopening original invoice with a separate bounced-check charge.

Explore the vendor center in QuickBooks Desktop 2018, manage vendor records, bill tracking, tax settings, and reports to stay on top of open balances and payments.

Learn to create purchase orders in the vendor center, use drop ship and separate PO numbering, then save and monitor vendor bills and payments.

Learn to receive inventory in QuickBooks Desktop 2018 by turning a purchase order into an item receipt and later into a bill, with billable items and vendor center workflow.

Learn to enter bills in QuickBooks, including utility expenses and inventory purchases without a purchase order, using the expenses tab, reference numbers, and memos, then save and pay bills.

Learn to pay bills in QuickBooks Desktop 2018 by viewing open bills, filtering by vendor, applying credits or discounts, and paying via check, credit card, or online payment.

Learn how to write checks in QuickBooks Desktop 2018 from the write checks screen, choose a bank account, print later or record, and pay vendors, customers, or others.

Manage sales tax in QuickBooks Desktop 2018 by paying taxes, adjusting for collection allowances, and using Sales Tax Liability Report by jurisdictions to align tax payable with the balance sheet.

Open the report center from the reports menu to access company financials, customers, and sales reports in summary or detail. Memorize reports and use favorites and variable dates.

Customize QuickBooks reports, such as the P&L, by adjusting date ranges from last month to year-to-date, with collapsible details and filters. Toggle accrual or cash basis on the report face.

Learn to search in QuickBooks desktop 2018 with Find (Ctrl+F) and Simple/Advanced Find to locate invoices, transactions, and exact amounts.

Learn to enter transactions directly in the QuickBooks register, including dates, payees, expenses, and splits, and note that only balance sheet accounts have registers while income accounts use reports.

Discover how to use classes as profit centers to track design, landscaping, and overhead across locations, then run P&L and balance sheet reports by class.

Identify and correct common QuickBooks errors, such as posting checks to the wrong accounts and mismanaging Accounts Payable and vendor bills, using pay bills and delete or void options.