Mastering Outlook 2019: Basics

Explore how to add recipients from both address books—the global address list and your contacts list—and send to individuals or resources, with mailtips before sending.

Outlook's spelling and grammar checker guides you through errors with an in-context wizard and right-click suggestions. Use ignore, ignore all, add to dictionary, or adjust auto-correct options to refine corrections.

Learn to format email content in Outlook 2019 using the mini toolbar and ribbon, including bold, color, alignment, live preview, and HTML versus plain text formats.

Attach files and Outlook items in Outlook 2019 basics, using computer or OneDrive or SharePoint, choosing share links or copies, and attaching calendars or emails with permissions.

Discover how to handle received attachments using the preview pane and quick actions to preview, open, save all, print, copy, or remove, keeping the email.

Learn how to insert pictures and online pictures into Outlook emails, adjust text wrapping and size, and enhance messages with SmartArt, styles, themes, and page color.

Set up Outlook visuals by configuring stationery and fonts for new messages and replies, and create multiple signatures (formal, short, fun) to automate consistent branding.

Explore how to customize reading options in Outlook, adjust the folder pane, reading pane position, message previews, and conversation view to stay organized.

Learn how to track sent emails, recall or resend messages, and use the information bar in Outlook 2019 to monitor reply status and recall outcomes under specific conditions.

Organize messages with color categories, rename categories, and assign multiple colors; use shortcuts to apply categories and explore sorting by categories and folders.

Learn to mark emails with flags to set follow-ups and due dates. Add reminders, view tasks in the to-do bar, and sort by flag due date.

Organize mail with inbox, drafts, sent items, and deleted items. Create personal folders, drag and drop or move emails, and monitor the outbox for messages to be sent.

Create a new contact in Outlook by entering the full name, multiple emails, various phone numbers, and a mailing address, then save and close.

Create and manage a contact group in Outlook 2019 to send messages to a team regularly. Add members from your contacts or global address list, and save changes quickly.

Explore how to view and manage Outlook contacts by switching the default people list among business card, card, phone, and list views, using search, preview, and print options.

Explore the Outlook calendar basics, including appointments, all-day events, and meetings, and master navigation between month, day, work week, week, and schedule views with the weather bar and location updates.

Create an appointment in Outlook 2019 by setting a title, times, location, reminders, and, when sharing, manage visibility with private or busy statuses and recurring options.

Learn to schedule meetings in Outlook 2019 by inviting required and optional attendees, adding resources, using the Scheduling Assistant for availability, and tracking responses in the calendar.

Create new tasks in Outlook with start and due dates, reminders, and progress; distinguish the to-do list from flagged emails, adjust views, and mark tasks complete.

Create and organize notes in outlook 2019 using the notes feature, including creating new notes, viewing as icons or lists, and color-coding categories to separate personal and professional reminders.