Learning Microsoft Word 2016 for Mac

Create a new Microsoft Word document by choosing a blank document or a template from the welcome screen, or use file > new from template or the new document shortcut.

Learn how Word automatically wraps text and formats line breaks as you type. Use enter for a new line, and command+return for a page break with automatic capitalization.

Master saving in Word 2016 for Mac by using Save and Save As, naming files sensibly, and choosing destinations like Mac Documents, Desktop, iCloud, and OneDrive.

Open existing Word documents using file > open or the recent list, then navigate to locations such as desktop, iCloud drive, or OneDrive and select a file to open.

Save the document in formats for people without Word 2016, such as older Word formats, rich text format, plain text, or openable formats that work across other word processors.

Explore available views in Word, including print layout, draft, and outline; use the navigation pane with thumbnails and headings to jump to sections, search, and review with track changes.

Learn to select text in Word 2016 for Mac with the mouse. Double-click a word, select a line, triple-click a paragraph or document, and refine with command-a or shift-arrow shortcuts.

Learn to delete text efficiently in Word for Mac by selecting with mouse or keyboard, using backspace or delete, and employing option backspace for word deletion; master undo and redo.

Discover how Word lets you insert every character using the equation box and the symbols dialog. Use the context-sensitive ribbons to edit equations with fractions, powers, roots, and Greek symbols.

Select text to change the typeface, size, and case in Word 2016 for Mac via the home ribbon or format font dialog, with previews and case options.

Highlight text with bold, italics, or underline—individually or in combination—to draw attention, using keyboard shortcuts or the format font options for line styles and underline color.

Explore applying strikethrough and double strikethrough, and using superscript and subscript in Word 2016 for Mac. Follow practical examples like H2O, 99 degrees Fahrenheit, and 12th to master formatting basics.

Explore paragraph alignment and indentation in Word for Mac, using left, center, right, and justified alignments, and apply left and right indentation with first line and hanging indents.

Learn to control document spacing in Word for Mac by adjusting line spacing (single, 1.1, 1.5, double, exact heights) and paragraph spacing (before and after) for clear readability.

Use the format painter to copy and paste character and paragraph formatting across text, with single or double clicks, preserving font size, color, bold, and justification.

Apply paragraph borders and background colors in Word, choosing whether they affect the whole paragraph or only highlighted text, with borders, shading, and indentation for emphasis.

Learn to create and customize bulleted and numbered lists in Word, choose bullet shapes or numbering formats, and manage insertion, renumbering, indentation, removal, and multilevel lists.

Customize bullet shapes and numbering in Word by using format bullets and numbering, adjusting indentation, font, color, and starting numbers for precise list formatting.

Master cut, copy, and paste in Microsoft Word 2016 for Mac using keyboard shortcuts, right-click menus, and drag-and-drop with options to keep text, match destination, or keep source formatting.

Search for text using the top right box or navigation pane to locate and replace all occurrences across the document, with advanced options like ignore case, whole words, and wildcards.

Discover how to enable and use spell and grammar checks in Word, including as you type, review options, ignore or add words, and run full spell check.

Learn to set paper size and orientation in Word 2016 for Mac. Use the ruler and layout options to adjust margins, gutter, and custom margins for new or existing documents.

Apply a document background color and page borders from the design ribbon, choosing style, color, or art for the whole document. Enable print background colors and images in Word preferences.

Add watermarks in Word 2016 for Mac using the design ribbon. Choose text or image, adjust transparency, font, size, color, and orientation, and apply across all pages.

Explore the print dialog in Microsoft Word 2016 for Mac, preview pages, set ranges and selections, and manage collated copies with borders, multiple pages per sheet, scaling, and cover pages.

Create pdfs from Word 2016 documents using the print dialog's pdf option, preview the result, and save, email, or share via Books or Messages.

Insert a table in Word by selecting the grid or dialog, choosing columns and rows, and using auto fit to the page; learn table design and layout ribbons.

Learn to enter data into tables in Word for Mac, add and delete rows and columns, and manage table width using insert options and the bottom-right corner auto-append feature.

Control the width of individual columns and the height of rows in Word tables, and align cell content horizontally and vertically using drag handles, the ruler, and layout tools.

Merge and split table cells in Word 2016 for Mac to create spanning headers, adjust alignment and size, and manage multi-column and multi-row layouts.

Explore Word 2016 for Mac by applying color, borders, and shading from the table design ribbon. Customize headers, total rows, banded rows, and borders using preset styles or manual borders.

Insert a three-by-four table and apply a pretty design. Learn to wrap text around the table or keep it in a paragraph by adjusting positioning in table properties.

Learn to create and save autotext entries in Word 2016 for Mac, storing reusable blocks of text and naming entries like yours sincerely or dear sir.

Learn to manage autotext entries in Word 2016 for Mac by editing, deleting, or recreating entries, including built-in and user entries, with prompts to redefine.

Learn to create and customize multilevel bullets by indenting nested lists, choosing numbering styles across levels, and adjusting indentation, brackets, and starting numbers.

Insert a drop cap at the start of a paragraph, choose within the paragraph or in the margin, and adjust typeface, lines, spacing, and distance.

Explore how Word uses automatic half-inch tab stops and learn to add, adjust, or remove manual tab stops—left, center, right, and decimal—using the ruler and dialog box.

Learn to use decimal and bar tab stops in Word 2016 for Mac, achieving decimal centered alignment and vertical bar markers, managed via the ruler and tabs dialog.

Learn to set tab stops and apply tab leaders in Word, choosing dot, dash, circle, or line styles, and align right or center text with leading characters.

Learn to create multi-column layouts in Word for Mac by using format columns, choosing presets or custom counts, widths, and spacing, with control over whole document or selected text.

Learn to insert and delete column breaks in Word 2016 for Mac, pushing text to the next column or page with commands like command shift return and command enter.

Discover how auto correct and auto format in Word automatically capitalize sentence initials, fix spellings, format lists, create hyperlinks, and adjust table cell capitalization, with options to disable them.

Learn to manage auto correct and auto formats in Word, undo changes, and disable specific options under Tools > AutoCorrect to customize replacements, formatting, and hyperlinks.

Learn to manage the AutoCorrect list in Word 2016 for Mac by adding or deleting replacements via Tools > AutoCorrect, and see text automatically change.

Learn to add headers and footers in Microsoft Word 2016 for Mac using the Insert ribbon, edit header, and place page numbers left, center, or right.

Adjust header height and top distance, and insert date and time fields such as created on and last saved, into header or footer, then add file name and path.

Enable different first page and odd/even headers and footers with Word's header and footer tools, then customize page numbers and file path placement for each page.

Learn to insert and customize page numbers in Word 2016 for Mac, choosing header or footer positions, handling first/odd/even pages, and selecting formats from numbers to Roman numerals.

Use control+tab to insert and navigate tab stops within table cells in Word 2016 for Mac, applying left, center, and decimal alignments.

Learn to create and refresh formulas in Word tables, using equal sum above to total values, format numbers as currency, and manually update fields when data changes.

Learn to create and edit table formulas in Word for Mac, using sum above or sum left, update fields, and copy formulas across cells with field codes for quick totals.

Learn to set header rows to repeat on every page and prevent rows from splitting across pages, using table properties to keep data readable.

Master sorting data in Word tables by up to three columns, choosing the correct data type (text, number, date), and applying primary, secondary, and tertiary sorts in ascending order.