
Implement resident expediting by placing a full-time expeditor at the supplier office to monitor milestones and prevent delays, keeping you fully in control.
BENEFITS
Have access to information from the marketplace regardless of time and location
· Benefit from a better collaboration at all stages of the project
· Reduce significantly exchanges and paper handling
· Foresee any potential errors
· Improve the project control and thus reduce the number of claims
· Update and complete technical and commercial information in real time
· Track online documents and clarification through a forum
· Capture the necessary level of details
· Increase the production visibility and communication effectiveness
· Minimize travel expenses
Reduce end time, cost and risk exposure
Identify and manage low risk and low value materials by issuing purchase orders, confirming acknowledgements and data, then follow up by email or phone days before delivery to avoid delays.
Manage high risk expediting through frequent monitoring, reporting, and backup documents; compare planned versus actual dates, demand recovery plans and unpriced signed sub vendor orders to stay on time.
Expediting Definition from Wikipedia:
Expediting is a concept in purchasing and project management for securing the quality and timely delivery of goods and components. The procurement department or an external expeditor controls the progress of manufacturing at the supplier concerning quality, packing, conformity with standards and set timelines
For more information on the upstream process of procurement, you may check my other course related to Negotiation, supplier selection.
Always obtain a signed, stamped purchase order or contract on all pages to acknowledge the agreement; review notes with the supplier and keep last exchange as the legally binding record.
In case of major disruption, push the supplier aggressively via calls, visits, and third-party expediting; demand an action plan, and if needed, terminate, backcharge, or switch to an alternate supplier.
Conduct a final inspection at the end of manufacturing to verify material, documentation, and certificates, preventing late defects and costly returns, and secure an IRC inspection release.
Secure a freight forwarder contract and build cost tables to compare sea and air freight. Collect weight and dimensions two weeks before delivery, coordinate with suppliers, and expedite shipments.
A close coordination in shipping activities well done is a guarantee to have time and cost saved. For example, if you do not chase a freight forwarder for a booking of a vessel or air cargo, they could delay it by possibly 2 weeks! Also if you are not immediately aware that your container has arrived at the port , and if the shipping documentation has not been sent by supplier yet, then you will pay hefty demurrage charges at the port just for the time awaiting for the shipping documentation to arrive to complete the customs activities. Plus the cargos cannot stay indefinitely at the port, and in some cases you would be forced to ship back the cargo!
So please remember:
1) Plan your Expediting Activities in Advance
2) Be pro active and get the documentation done in advance and reviewed by your freight forwarder
3) Be everyday in touch with your freight forwarder/ shipping department to track shipments and verify that all is in order for the next activity to proceed smoothly.
This activity is one of the activities where you can immediately see who is a professional Supply Chain person and who is not.
In case of a payment mismatch of any kind, it can become a claim to be managed in a right way.
You shall then at any moment know if service/ material has been delivered in full, or partially, or not to satisfaction and with quality issues.
The attached files will show you how to raise a claim to supplier and save a lot of money.
If there are no claims, or if there is an agreement with the supplier on a claim, then it is your role to push your finance for a prompt payment. Do not let the supplier suffer unnecessarily, or else he will no longer do business with you and will refuse to support you next time you are in need.
Learn how to complete a PO close out by verifying delivery and service, calculating liquidated damages for late delivery, confirming supplier bonds, and obtaining a signed, stamped close-out letter.
Note: In case only few shipments are expected, then you can do on adhoc basis each time send the RFQ to several shipping companies.
Clubbing shipments that come from the same city saves money by maximizing weight and minimizing cost, while shipments from different countries remain separate with their own costs.
For shipments between 50 and 100 kg, use air freight, especially for overseas or emergencies; avoid sea freight and courier services, and use road freight for domestic or nearby shipments.
Choose sea freight for shipments over 100 kg to avoid air freight costs, planning for 2–6 weeks transit, especially from Asia to the US or US to the Middle East.
Coordinate with all stakeholders in a single email to keep supplier, freight forwarder, logistics professional or expediting person, and end user in the loop, saving time and money.
Use the SRN to track imports, decide shipment mode, and prevent rerouting while controlling collection and documentation, reducing customs delays and costs, and boosting professionalism.
Expediting is a skill well worth mastering - by putting some simple techniques into practice you could save thousands as well a a lot off time, and this course will show you how.
Whether you are working in Energy sector, in Automotive sector, or any other sector, the past 30 years the expediting function has grown tremendously within companies as there have been an increase pressure on time to market and demands by customers. Indeed, whether you are an employee or you have your own business and whether you have a good stock management or you work with a tense flow, your ability to perform and ensure you secure your supply chain will necessarily depend on having a Expediting function performing extremely well.
Take this Expediting course today and you'll learn to Expedite masterfully, giving yourself a considerably better chance of personal and financial success. This can transform you completely !
Daniel RIBEIRO is a supply chain professional Msc CIPS certified with more than 15 years of track proven record. With initially diploma and experience in sales ,marketing, negotiation he turned to purchasing in 2005, with obtaining the most prestigious purchasing master worldwide at Kedge Business School. He never left the purchasing ever since across different continents, countries and major companies. With an extensive experience involving a wide range or material or services purchased, he has hired and trained supply chain professional to the highest standards. He has decided to share his knowledge to the outside world as he developed strong expediting skills and have applied in very challenging environments during his career. This course is guaranteed to keep you engaged , and teach you life-changing skills for work in your company or for your own business.
He covers everything you need to know about Expediting & Shipping, from knowing which strategy to apply based on each scenario or type of request, as well as how to actually handle immediately such request. He will gives practical tools you can use right away to get better results.
With 15 years experience in Supply Chain Management including Expediting he will deliver a robust course that can transform you from being a basis clerk into adding massing value for your company and hence becoming a strategic expeditor.
He will be always communicating with you even after the course is purchase to answer any query you may face on your daily work and ensure you have full support and comprehension work your money.
The course overview includes:
All Expediting Strategies
Low Risk/ High Risk items
The Expediting Process from A to Z
The Order Acknowledgement and KOM
Why you need an Expediting Report
How to respond to a delay warning
Why you need to have an inspection
The Shipping Release Note
How to optimize shipping cost
The close coordination with freight forwarder
The payment certification process
The PO Close out
The 8 TIPS on Shipping Strategy
And lots, lots more!
Who this course is for:
Those looking to avoid any apparent and hidden costs after they made a corporate purchase or for their own business
People wanting to improve their expediting & supply chain skills
Both beginners and experts - this course has lots of little known techniques included
Anyone wanting to be richer in their personal and professional life as this will add value and efficiency to your work