Teach on Udemy

Turn what you know into an opportunity and reach millions around the world.

Learn More

Your cart is empty.

Keep shopping

KnowledgeWorker Productivity Using Outlook 2010, 2013 & 2016

Name: KnowledgeWorker Productivity Using Outlook 2010, 2013 & 2016
Rating: 4.2 (178 reviews)

Learn how to effectively manage e-mails to save 1 hour a day, be fully in control of your todo's, and have less stress!

Created byLars Axelsen

Last updated 11/2016

English

English [Auto],

What you'll learn

Save up 1 hour a day!
Effectively handle of e-mails & other new stuff
Effectively manage tasks & to-do’s and be in control of your work
Efficiently use of filing & organizing of e-mails
Perform effective planning & prioritizing of work
Have the knowledge and ability to customize your own system to your preferences
Feel a significant reduction of e-mail related stress

Course content

6 sections • 41 lectures • 4h 52m total length

Introduction10:56
This introduction video explains what this course is about, the sources used as inspiration for developing the foundation of the course, and why this course is different from similar courses about time management.
Pre-Course Assessment

Basic Principle 110:45
In this section I will present the 6 principles that are most important in making you effective. These principles work together to create both an accumulative and a synergistic effect, which will drastically improve your effectiveness.

Implementing and using these principles on a day to day basis will reduce stress, give you a much higher feeling of being in control, and save you time which you can re-invest or reclaim to avoid working long hours.

A conservative estimate, based on us having taught this material to 3000+ employees inside the company I work for, will be 1-2 hours saved per week, but some people may even save up to 1-2 hours per workday!
Basic Principle 21:54
Basic Principle 39:06
Practice inbox zero in Outlook by daily processing and organizing emails into calendars, tasks, and folders, reducing stress and gaining control over your workflow.
Basic Principle 43:57
Basic Principle 59:47
Basic Principle 611:26
Keystone Habit5:38
Implementation Exercises 1-511:31
In these videos, I will show how the 6 Basic Principles can be implemented in Outlook 2010/2013
Implementation Exercises 6-912:15
Capture thoughts with post items to move ideas from mind to inbox, then process inbox items into action, calendar, or archive using a two-minute rule and weekly review for prioritization.

Decision 111:28
In this section, I will present the 7 decisions you must make about customization of Outlook as your work management system. These decisions will determine what automation is possible and valuable to implement.

Some of these decisions are not easy to make and may very likely change over time if you change job positions or roles and responsibilities.
Decision 23:10
Decision 32:40
Decision 45:58
Productize tasks and prioritize using an Eisenhower-style matrix, balancing importance, urgency, context, time, and energy to focus on high payoff tasks.
Decision 55:45
Decision 66:15
Tag items with color categories to organize emails, meetings, and tasks across contexts, then use a red-yellow-green traffic-light system to identify the next steps.
Decision 73:12
Implementation Exercise 110:47
In these videos, I will show you more details related to the 7 Decisions about how to Customize in Outlook 2010/2013
Implementation Exercise 25:30
Implementation Exercises 3-510:09
Learn to organize your Outlook inbox with a read and review folder, categories, and traffic light task statuses to manage emails, meetings, and projects efficiently.
Implementation Exercises 6-75:33
Sort and group tasks and emails in Outlook by date, sender, subject, and priority to identify next steps and maintain momentum with follow-up flags.
Implementation Exercise 812:17
Implementation Exercise 93:30
Learn to use Outlook's import/export to share and reuse customizations, export and import ribbon setups, and compare simple versus complex structures for efficient task and email handling.

The 4 Key Types of Automation3:24
In this section, I will present the 4 key types of automation and the 10 places where automation may be relevant to implement in order to support the data- and workflow in your Work Management System.

These places for automation are determined by your decisions in customizing and your personal preferences, so all may not be relevant to implement for you.
The 10 Places to Automate1:57
Automation Places 1-514:59
Master how to create Outlook rules using conditions, actions, and exceptions to automate incoming and outgoing mail, apply alerts and receipts, and organize items into tasks and categories.
Automation Place 65:43
Automation Place 72:49
Learn seven semi-automatic automations in outlook that use quick steps to manage emails with a click, including archiving, marking as read, tagging, and moving to folders.
Automation Places 8-94:31
Automate Outlook with predefined search folders and views to organize emails by boss or customers, and apply calendar conditional formatting to color code meetings by location and priority.
Automation Place 108:28
Implementation Exercise - Outlook Rules in Details9:20
In these videos, I will show you more details about the 4 types and 10 places for automation in Outlook 2010/2013
Implementation Exercise - Using Rules at 5 of the Places15:06
Implementation Exercise - Alerts & Receipts3:34
Tailor Outlook alerts by creating rules that notify you only for important emails, such as from your boss or external senders, reducing distraction from inbox clutter.
Implementation Exercise - Using Conditional Formatting9:32
Implementation Exercise - Using Quick Steps8:12
Implementation Exercise - Using Search Folders4:54
Implementation Exercise - Using Folder Views3:41
Implementation Exercise - Advanced Combinations: The Modified Matrix View10:10
Implementation Exercise - Using Multiple Views9:01
Learn to manage Outlook with multiple views, switching between matrix and category-based folders to organize tasks and emails by due date, urgency, priority, or sender.

Requirements

Microsoft Outlook 2010, 2013, or 2016
Basic technical understanding of and experience with Outlook 2010, 2013 or 2016
Willingness to experiment with new ideas and concepts to find what works for you
Patience to test and validate effectiveness of new ideas

Description

NOW FREE!!!! - To celebrate the teachings and sharing of wisdom from two of my "mentors" (HBR professor Clayton M. Christensen and former GE CEO and Chairman Jack F. Welch) who both recently passed away, I have chosen to make this course free for everyone.

If you find the course useful, please consider donating a little money to your own favorite causes. Please share the knowledge from this course and point others to it so they can benefit as well!

Cheers, Lars Axelsen - Course Instructor, 2020-03-06

--------------------------------------------------------------

Do you want save up to 1 hour a day and still get the stuff done you are supposed to do, so you can go home on time?

Are you constantly worried that you forgot to do something or even drop tasks?

Do you feel stressed by e-mails and that your mailbox have taken control of your life?

A modern Time Management system should fit to you, the owner of the system, and your preferences!

A modern Time Management system should be able to accommodate different needs and taste!

A modern Time Management system should be possible to change to adapt to different job-types, job-changes, work needs, and demands!

A modern Time Management system should be a Work Management System!

A modern Time Management system should allow you to use it as a Decision Support System - making good decisions easier and faster!

This course teaches you a methodology that delivers on all of the above requirements of a modern Time Management System - this course is professional Time Management made easy!

I reveal never seen before ideas of how to use, customize, and automate Outlook in ways no one else have thought about!

It is intended for Knowledge Workers and Managers in a company or a corporate setting, it is not for handling the family e-mail account!

This course cuts to the bone by only focusing on the vital concepts, which have the most impact on your productivity. Only the techniques you need!

First, you will learn the 6 Basic Principles that are critical for making you effective. Second, you will learn about the 7 Decisions needed to customize your system to make it natural and easy to use. Finally, you will learn about the 10 places for Automation as these will make you much more efficient.

Take action NOW, enroll in the course today and become more productive at work tomorrow! This course could be the best investment you ever made in yourself!

Who this course is for:

Knowledge Workers
Managers
White-collar workers
Professionals

KnowledgeWorker Productivity Using Outlook 2010, 2013 & 2016

What you'll learn

Explore related topics

Course content

Welcome1 lecture • 11min

Basic Principles (Effectiveness)9 lectures • 1hr 16min

Customize (Personalize)13 lectures • 1hr 26min

Automation (Efficiency)16 lectures • 1hr 55min

Wrap-Up1 lecture • 4min

Bonus Material1 lecture • 1min

Requirements

Description

Who this course is for: