Guide on how to use Asana | Asana Software for productivity

Discover how Asana functions as a web and mobile workspace to organize, track, and manage team work, customize workflows, and streamline communication through Google Drive and Outlook integrations.

Explore privacy settings in Asana by selecting membership by request, private team, or public with the organization, and learn who can view group content.

Learn how to choose between public and private project settings in Asana, balancing team visibility with sensitive data like financial information to optimize collaboration and security.

Explore what a project in Asana is, break work into tasks and sections, and manage deadline bound or ongoing projects like product launches and design or customer service requests.

Learn to create a new project in Asana using templates or from scratch, import a spreadsheet meeting agenda template, and switch between board, list, timeline, calendar, and dashboard views.

Set up and edit your Asana profile, including photo, full name, department, and about me, then explore admin dashboard and notification settings to stay connected with your team.

Learn to create and manage tasks in Asana, including editing names, adding images, marking complete, dragging, duplicating tasks for different dates, and setting due dates for today, tomorrow, and beyond.

Learn to assign tasks to teammates in Asana, invite collaborators by email, and automatically assign tasks while you see each teammate's name, initials, and profile across the project.

Learn to add due dates to tasks in Asana, set times like tomorrow at 5:30 p.m., and configure repeats for every day or every week of the month.

Learn how to shift tasks across a kanban board in Asana, moving items from to do to in progress, then to complete and finally to approved after supervisor validation.

Learn how to add task descriptions and guidelines in Asana, attach documents, and use descriptions to alert and guide the person assigned to the task.

Learn to communicate tasks in Asana by writing clear descriptions, attaching files, tagging teammates, and posting comments, while understanding email and in-app notifications when tasks are assigned.

Learn how to invite a member to a specific Asana project, send the invite, auto-assign the task, and apply visibility so they see only this task or the entire project.

Adjust Asana notification settings to reduce distractions by turning off nonessential alerts and limiting Sunday emails, while using weekly reports. Enable browser notifications only for mentions to avoid overload.

Learn how to add subtasks to a task in Asana, create subtasks, assign a person and a deadline, and ensure notifications are enabled for assignees.

Explore the my tasks feature in Asana to view tasks assigned to you, create private tasks that only you can see, and manage tasks without folders in a project.

Explore different ways to sort tasks in Asana, showing pending tasks at the top and the latest deadlines at the end, with automatic sorting to manage large projects.

Learn how to route tasks for approval in Asana, mark tasks for approval, review pending work, request changes, and receive notifications to streamline the approval process.

Create follow-up tasks in Asana to remind yourself about task three or monitor others' progress, and view them as follow-up tasks in your task list.

Create a task in Asana and attach it to several projects to distribute work across teams, ensuring everyone receives notifications for coordinated meetings.

Manage Asana notifications to reduce email clutter by adjusting settings for essential alerts, and view your inbox and tasks to see assignments and deadlines without unnecessary emails.

Switch between different boards in Asana to manage tasks, subtasks, in-progress and completed work, and monitor timelines, deadlines, and a centralized dashboard with attached files.

Master advanced search in Asana to locate tasks across projects, filter by tasks created, assigned to others, and completed tasks, and search within a task for precise results.