Freshbooks Masterclass

Set up the FreshBooks trial by choosing the New Zealand region, starting the 30-day free trial, and verifying your email, then complete profile details to reach the dashboard.

Learn to adjust settings from the dashboard in FreshBooks masterclass, configuring your account details, company profile, logo and theme, and email notification preferences for invoices, estimates, and payments.

Learn how to invite team members and accountants in FreshBooks, assign roles like admin, manager, employee, contractor, and accountant, and understand permissions and access levels.

Navigate FreshBooks' chart of accounts from the left accounting menu, and learn that only accountants can modify it; regular users can add categories under expenses and use general ledger.

connect your bank feeds to freshbooks through the bank connections menu, select your bank, log in, and choose the import start date to track expenses.

Learn to export and import customers via CSV, map fields, add and edit clients, set reminders, apply late fees and taxes, and manage currencies.

Add and import suppliers via the expenses tab, map your csv to FreshBooks columns, and manage vendors with new entries, edits, archives, deletes, and bills.

Manage clients in FreshBooks by editing profiles, then view invoices, time, expenses, credits, retainer details, and reports from a single central client hub.

Navigate to the invoices menu in FreshBooks to create a new invoice, customize client details, items, taxes, discounts, and reminders or late-fee settings, and enable online payments or recurring templates.

Add cash payments received outside FreshBooks to the correct invoice using the payment section and invoice number, then apply the full amount and notify the client if desired.

Explore how to view open invoices by client, navigate to a client profile, and review invoices under the invoices tab, including paid and outstanding amounts.

Explore creating and customizing credit notes in FreshBooks, including from the create new tab or a client profile. Learn to allocate credits to an unpaid invoice and send notification emails.

Go to the clients tab, open a customer profile, access reports, and generate a client account statement; customize to monthly, view invoices and payments, then print or export to excel.

Open the expenses area, then the vendors section to add new suppliers with company name, contact details, currency, and tax rate. Edit profiles and save to update the supplier dashboard.

Create a new bill in FreshBooks by adding a vendor and receipt, entering date and due date, and including a fuel line under gas expenses with 15% GST, then save.

View and manage unpaid bills by accessing the bills screen to see vendor name, category, issue date, description, amount, and status, plus total outstanding and overdue amounts.

Navigate to the expenses and bills, select a bill, add a payment, set the amount and method to credit card, and save to record all payments.

Manage bills from the expenses section using the bills tab; hover actions reveal edit, delete, duplicate, date and category updates, payments via the dollar sign, and archive options.

View and classify bank transactions by using the expenses tab to assign categories, add merchants, apply 15% GST, and save with cost of goods sold, receipts, and advanced settings.

Learn to review and match bank transactions in FreshBooks, set opening balances, and reconcile accounts using payments, invoices, expenses, and project client associations.

Mark unreconciled bank transactions as transfer or owner's equity in FreshBooks, selecting one entry at a time and applying it to the correct equity account.

Review unmatched FreshBooks transactions in the right-hand column, and categorize each entry as paid from a different bank account, outstanding, petty cash, or incorrect.

Learn how to generate a bank reconciliation summary in FreshBooks to identify unmatched transactions across bank accounts, including invoices, payments, credit notes, expenses, and bill payments.

Access the reports section from the left bottom menu, open reports, and star favorites to pin them. Select a report in alphabetical order and click to generate it automatically.

Explore the accounts aging (accounts receivable) report in the payments section to track outstanding and overdue invoices, filter by date, group by outstanding or overdue, and export to Excel.

Navigate the accounts payable aging report to view outstanding and overdue invoices. Sort by vendor, apply date filters, toggle currencies, view invoice details, and export or print the report.

Explore the profit and loss report to calculate net profit by subtracting total expenses from total income over a date range, with filters, currency options, and export features.

Explore the balance sheet to view assets, liabilities, and owners equity on a chosen date (end of quarter or year); adjust with filters, compare dates, and export.

Explore the revenue by client report in invoices and expense reports to view revenue breakdown with sales taxes and outstanding amounts, with date range filters and export options.

Explore the sales tax summary report, including gst and vat breakdown for bills and expenses, and learn to export, print, and align gst payable on a cash basis.

Finish the FreshBooks masterclass by applying the covered sections to explore accounting and other apps, view other courses, like the Facebook page for updates, and download resources for reference material.