Excel Accounting 3 – Enter First Month of Transactions
What you'll learn
- How to record financial transactions into an accounting system using an Excel worksheet
- How to record the impact of each financial transaction on the general ledger, subsidiary ledgers, trial balance, & financial statements
- How to enter financial transactions related to the owner investing in the company and the business taking out a loan
- How to enter transactions related to the purchase of inventory and investing in short term investments
- How to enter transactions related to the selling of inventory
- How to enter transactions related to the receipt of payments from costumers
- How and why to use the undeposited funds accounts often seen in accounting software like QuickBooks
- How to enter transactions related to writing checks for common expenses like utilities and phone
- How to enter transactions related to paying employees including withholdings and employer taxes
- How to create month end financial statements
- None-If you do not have access to Excel you may use Google Sheets
In this course we will enter common financial transactions for the first month of operations into an accounting system set up using an Excel worksheet.
Learners will learn how to navigate Microsoft Excel as well as how to use a well-designed accounting worksheet, complete with a general journal, trial balance, general ledger, subsidiary ledgers for accounts receivable, accounts payable, & inventory, financial statements and much more.
Excel is a very good tool to learn accounting because it is much more transparent than a database program, like accounting software, QuickBooks being a common example of accounting software.
For most new steps in the process, you will have access to a downloadable Excel Workbook, containing at least two tabs, one with the answer, the new steps being completed, the other starting out where the prior presentation left off.
As we enter financial transactions, we will discuss common data input forms used to enter the transactions by accounting software like QuickBooks. We post and analyze the impact of each financial transaction on the general journal, the general ledger, subsidiary ledgers, trial balance, and financial statements.
New businesses often need to generate capital, cash, they can then use to invest in property plant and equipment, inventory, and start up costs. The first few transactions we will enter will be related to the owner putting personal funding into the business and the business taking out a loan from a financial institution.
We will then consider financial transactions related to the purchase of inventory and the purchase of short-term investments like stocks and bonds.
Learners will know how to enter transactions related to selling inventory items, tracking inventory using a perpetual inventory method, adjusting the inventory subledger with each sale and purchase of inventory.
The course will discuss the financial transactions related to receiving payments from a customer, decreasing the accounts receivable, and tracking the accounts receivable subledger, recording accounts receivable by customer.
We will also discuss the use of undeposited funds as a tool to group our deposits in the same way we expect them to show on the bank statement, making the bank reconciliation process, a very important internal control, easy.
The course will demonstrate entering transactions related to writing checks for expenses like utilities and the telephone, and prepaid expenses like insurance.
Learners will also enter transactions related to payroll, requiring us to withhold employee payroll taxes, and enter employer payroll taxes.
After entering a months’ worth of data input will create and adjust our financial statements, the balance sheet and the income statement.
Who this course is for:
- Anybody that wants to learn accounting
- Anybody that wants to learn Excel
- Accounting and business students
Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his.
Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA).
Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software.
In addition to working as an accountant, teaching, and developing courses Mr. Steele has helped create an accounting website at accountinginstruction, a YouTube channel called Accounting Instruction, Help, and How Too, and has developed supplemental resources including a Facebook Page, Twitter Page, and Podcasts that can be found on I-tunes, Stitcher, or Soundcloud. Mr. Steele's teaching philosophy is to make content applicable, understandable, and accessible.
Adult learners are looking for application when they learn new skills. In other words, learners want to be able to apply skills in the real world to help their lives. Mr. Steele’s formal accounting education, practical work experience, and substantial teaching experience allow him to create a curriculum that combines traditional accounting education with practical knowledge and application. He accomplishes the goals of making accounting useful and applicable by combining theory with real-world software like Excel and QuickBooks.
Many courses teach QuickBooks data entry or Excel functions but are not providing the real value learners want. Real value is a result of learning technical skills like applications, in conjunction with specific goals, like accounting goals, including being able to interpret the performance of a business.
Mr. Steele makes knowledge understandable by breaking down complex concepts into smaller units with specific objectives and using step by step learning processes to understand each unit. Many accounting textbooks cram way too much information into a course, making it impossible to understand any unit fully. By breaking the content down into digestible chunks, we can move forward much faster.
Mr. Steele also makes use of color association in both presentations and Excel worksheets, a learning tool often overlooked in the accounting field, but one that can vastly improve the speed and comprehension of learning accounting concepts.
The material is also made understandable through the application of concepts learned. Courses will typically demonstrate the accounting concepts and then provide an Excel worksheet or practice problems to work through the concepts covered. The practice problems will be accompanied by an instructional video to work through the problem in step by step format. Excel worksheets will be preformatted, usually including an answer tab that shows the completed problem, and a practice tab where learners can complete the problem along with a step by step presentation video.
Mr. Steele makes learning accounting accessible by making use of technology and partnering with teaching platforms that have a vision of spreading knowledge like Udemy.