Implementing eDiscovery in SharePoint: The Complete Course

In this lecture,we'll take a look at the Office 365 environment. Office 365 refers to subscription plans that include access to Office applications plus other productivity services that are enabled over the Internet (cloud services), such as Skype for Business web conferencing and Exchange Online hosted email for business, and additional online storage with OneDrive for Business and Skype minutes for home.

You will learn how to get access to Office 365 subscription.

Many Office 365 plans also include the desktop version of the latest Office applications, which users can install across multiple computers and devices.

In this lecture, we'll go through the process of logging into the Office 365. I will also demonstrate be means of hands-on tutorial how to obtain the Office 365 E3 subscription plan.

This plan comes bundled with SharePoint 2013 Server, Exchange 2013 Server, and Compliance Center.

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In this lecture, I will demonstrate the functionality as well as features within the Office 365 Dashboard. This will enable you to get familiar with various tools and options within the Dashboard, and build a solid foundation.

In this lecture, we'll take a look at adding new users to the Office 365 environment. Once the user names are created, you would not have to re-create user names in SharePoint 2013 or Exchange 2013.

Overview of Exchange 2013

The Exchange Admin Center (EAC) is the web-based management console in Microsoft Exchange Server 2013 that’s optimized for on-premises, online, and hybrid Exchange deployments.

In this lecture, I will demonstrate how to connect to the Exchange Admin Center and explore various features and functionality.

The Office 365 Compliance Center contains the key compliance-related features for an Office 365 admin to manage compliance across Office 365, Exchange Online, and SharePoint Online. This new management interface represents our evolving compliance offering, which will eventually span all Office 365 compliance-related features and help you meet your legal, regulatory, and organizational compliance requirements. Consolidating compliance functionality across services into this single area will make compliance features easier to access and enhance your end-to-end task-based experience.

In this lecture, we'll learn how to set up the Compliance Center along with various features.

In this lecture, we'll cover the fundamentals of creating an eDiscovery case. Use the eDiscovery cases page in the Office 365 Compliance Center to access and manage eDiscovery cases in the eDiscovery Center of your SharePoint Online organization. Using the Compliance Center is quick and easy way to go to the eDiscovery Center, manage existing eDiscovery cases, create new eDiscovery cases, and close eDiscovery cases that are no longer needed.

In this lecture, we'll explore the Role Based Access Control (RBAC) permissions structure and model. The Office 365 Compliance Center lets you grant permissions to users who perform compliance tasks like Exchange archiving and auditing, SharePoint eDiscovery, Data Loss Prevention (DLP) in SharePoint and OneDrive, and so on. We will learn how to restrict users to only be able to perform the tasks that you explicitly grant them access to.

It's important to remember, however, that Exchange role groups and Compliance Center role groups don't share membership or permissions. While both have an Organization Management role group, they aren't the same. The permissions they grant, and the members of the role groups, are different.

In this lecture, you will learn to use the Compliance Search in the Office 365 Compliance Center to search mailboxes, SharePoint Online sites, and OneDrive for Business locations in your Office 365 organization.

This is a new eDiscovery search tool with new and improved scaling and performance capabilities. Use Compliance Search to run very large eDiscovery searches. You can search all mailboxes, all SharePoint Online sites, and OneDrive for Business locations in a single compliance search. There are no limits on the number of mailboxes and sites that you can search. There are also no limits on the number of searches that can run at the same time. After you run a compliance search, the number of content sources and an estimated number of search results are displayed in the details pane on the Compliance search page, where you can preview the results.

In this lecture, I will demonstrate how to place an In-Place Hold using the Exchange Admin Center.

When a reasonable expectation of litigation exists, organizations are required to preserve electronically stored information (ESI), including email that's relevant to the case. This expectation often exists before the specifics of the case are known, and preservation is often broad. Organizations may need to preserve all email related to a specific topic or all email for certain individuals. Depending on the organization's eDiscovery practices, the following measures can be adopted to preserve email:

• End users may be asked to preserve email by not deleting any messages. However, users can still delete email knowingly or inadvertently.
• Automated deletion mechanisms such as messaging records management (MRM) may be suspended. This could result in large volumes of email cluttering the user mailbox, and thus impacting user productivity. Suspending automated deletion also doesn't prevent users from manually deleting email.
• Some organizations copy or move email to an archive to make sure it isn't deleted, altered, or tampered with. This increases costs due to the manual efforts required to copy or move messages to an archive, or third-party products used to collect and store email outside Exchange

We will explore the above features in detail, and learn how to create a records management (MRM) policy.

In this lecture, we will explore various auditing features within the Exchange 2013 Server environment. We can use audit logging to troubleshoot configuration issues by tracking specific changes made by administrators and to help you meet regulatory, compliance, and litigation requirements. Microsoft Exchange provides two types of audit logging:

• Administrator audit logging records any action, based on an Exchange Management Shell cmdlet, performed by an administrator. This can help you troubleshoot configuration issues or identify the cause of security-related or compliance-related problems. In Exchange Online, actions performed by Microsoft administrators and delegated administrators, are also recorded.
• Mailbox audit logging records when a mailbox is accessed by an administrator, a delegated user, or the person who owns the mailbox. This can help you determine who has accessed a mailbox and what they’ve done.

In this lecture, I will demonstrate how to create a Data Loss Prevention (DLP) policy.

Data loss prevention (DLP) is an important issue for enterprise message systems because of the extensive use of email for business critical communication that includes sensitive data. In order to enforce compliance requirements for such data, and manage its use in email, without hindering the productivity of workers, DLP features make managing sensitive data easier than ever before.

In this lecture, you will learn the concept behind retention policies and tags. I will also demonstrate how to create a retention policy. Messaging Records Management Strategy (MRM) in Exchange 2013 and Exchange Online is accomplished by using retention tags and retention policies. This strategy is based on:

• Assigning retention policy tags (RPTs) to default folders, such as the Inbox and Deleted Items
• Applying default policy tags (DPTs) to mailboxes to manage the retention of all untagged items
• Allowing the user to assign personal tags to custom folders and individual items
• Separating MRM functionality from users' Inbox management and filing habits

In this lecture, we will explore the importance of Journaling in Exchange 2013 Server. and how it affects our compliance and regulatory requirements.

Journaling can help your organization respond to legal, regulatory, and organizational compliance requirements by recording inbound and outbound email communications. When planning for messaging retention and compliance, it's important to understand journaling, how it fits in your organization's compliance policies, and how Microsoft Exchange Server 2013 helps you secure journaled messages

In this lecture, we'll explore various features and functionality of SharePoint 2013 Server. I will demonstrate how to create SharePoint site and you will understand the hierarchical structure as well.

We will create many SharePoint site so that you get comfortable within the SharePoint environment.

In this lecture, we'll take a look at the SharePoint Administration Center, included in the Office 365 E3 plan. I will demonstrate the functionality by creating certain tasks, like creating new users and assigning licenses, from within the global level of the Office 365 Administration Center.

We will also look at how to manage site collections is through the site collections list in the SharePoint Administration Center. This will allow you to create, delete, and manage quota.

In this lecture, I will demonstrate how to create a site collection.

A site collection is a grouping of websites under a common top-level site that have the same owner and share administration settings, for example, permissions. When you create a site collection, a top-level site is automatically created in the site collection. You can then create one or more subsites below the top-level site.

In this lecture, we'll explore how to create and manage user profiles across SharePoint sites.

The User Profile service is a shared service in SharePoint Server 2013 that enables the creation and administration of user profiles that can be accessed from multiple sites and farms. Administration of User Profile service applications in SharePoint Server 2013 can be delegated to a service application administrator by the farm administrator.

In this important lecture, we'll learn how to create an efficient Records Management Center in SharePoint 2013.

Determining which documents and other physical or electronic items in your organization are records is the responsibility of corporate compliance officers, records managers, and lawyers. By carefully categorizing all enterprise content in your organization, these people can help you ensure that documents are retained for the appropriate period of time. A well-designed records management system helps protect an organization legally, helps the organization demonstrate compliance with regulatory obligations, and increases organizational efficiency by promoting the disposition of out-of-date items that are not records

In this lecture, I will demonstrate how to create and manage the App Catalog site.

You can store apps for SharePoint apps for your organization’s internal use in an App Catalog site.

In this lecture, we will take a look at how to create eDiscovery cases by leveraging the powerful features in SharePoint 2013.

The new eDiscovery solution of SharePoint 2013 could really help organizations to lower eDiscovery costs, mitigate risks of data tampering or accidental deletion, and minimize business interruption.

Since eDiscovery or Electronic Discovery is the process to identifying, preserving, searching, processing, and producing electronic content or electronically stored information (ESI) for a legal request or investigation, eDiscovery cases allow us to manage potential litigation or adherence to compliance and regulatory matters with seamless ease.

In this lecture, we'll examine how to create various queries based on existing data (ESI).

Once you have defined your sources, and placed them on hold if necessary, you can run queries to narrow down and extract exactly the content you need for a particular case.

Efficient queries can make it much easier for you and other people involved in the case to manage the content, because it reduces the overall volume and helps ensure that the content that you deliver is more likely to be relevant.

Top 50 eDiscovery Terms

This lecture details out the basic concept and high level overview of the EDRM cycle and process.

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