Outlook 2007 Advanced

Use the inbox search box to quickly locate messages by keyword; typing narrows results and you can clear the search to return to the full inbox.

Discover how to use the recent searches list in Outlook 2007 advanced to quickly rerun previous queries without retyping.

Learn to use the query builder for more complex searches in Outlook 2007, selecting a folder and expanding to all mail items across your mailbox with one click.

Enhance your Outlook searches by adding criteria in the query builder, locating messages, contacts, and tasks across folders with customizable importance and follow-up status.

Use search folders to quickly view categorized mail, large mail with attachments, and unread mail, including RSS feeds, helping you manage mailbox size and access recent searches.

Learn how to create and customize search folders in Outlook 2007, including using pre-created folders, building a custom search with criteria across fields, and renaming folders like Andrew messages.

Explore how to use Outlook's folder views and field headings to sort messages by sender and date, toggle ascending and descending order, and organize information to find items faster.

The lecture shows turning on group by in Outlook 2007 to group messages by date, sender, or categories, then contracting and expanding groups to view a subset and reduce clutter.

Explore Outlook 2007 advanced select views to switch among pre-created views for mail, tasks, calendar, and contacts, with filters and current view auto preview to focus on unread messages.

Users customize current views in outlook 2007 advanced by adjusting fields, grouping, sorting, and filters, then save per-folder views that persist and can include reading pane and fonts.

Discover how to maintain standard Outlook 2007 views, customize the current view, and use reset options to wipe out custom settings and return to the original layout.

Create a new custom view in Outlook 2007 Advanced, name it, choose its type, set visibility for folder or all mail folders, and customize columns and grouping before applying view.

Switch to messages and use the field chooser to customize header fields, add a follow up column with reminders, and apply these views to calendar and contacts.

Learn to organize information in Outlook 2007 by selecting messages and moving them into folders using the organize tool, including a newsletter folder.

Organize with colors shows how to highlight outlook messages by sender or recipient, such as green for Andrew, and use color auto to apply or turn off color highlighting.

Organize with views lets you access and manage your view list from the view menu, quickly move messages between folders, and create new folders from the inbox for faster organization.

Create a rule to move messages with specific words in the subject (for example AIM) to a newsletters folder, using templates or custom criteria; learn client vs server rules.

Apply a rule in Outlook 2007 to clean up the inbox in real time, run the rule now and see newsletters disappear, with them marked as read, reducing inbox clutter.

Learn to manage, modify, and copy rules in outlook 2007 by editing settings and duplicating rules; organize order to avoid conflicts and ensure correct criteria are met.

Use the mailbox cleanup tool to view mailbox size and identify the deleted items folder, then delete or move items by date or size to free space.

Learn to create a personal storage folder in Outlook 2007, move messages to a separate Outlook data file, and manage local backups to free mailbox space.

Learn to run and schedule archiving in Outlook 2007 advanced, force an archive to run, set auto archive, and manage mailbox size by moving older messages to archived folders.

Learn to manage .pst archiving in Outlook 2007 by using the data files dialog box, renaming archive folders, and applying passwords, including compacting to reduce size.

Learn how to set permissions in Outlook by designating delegates who can access your calendar and tasks, with rights from reviewer to editor and optional access to meeting requests.

Open a shared calendar in Outlook 2007 Advanced by confirming permissions and entering the teammate's name to view their calendar and Monday appointments.

Use overlay mode to view multiple calendars in one day by overlaying the foreground calendar, switch dominance, then open shared calendars side by side or drag events with permissions.

View shared tasks across calendars and contacts, and manage permissions by adding or removing access, re-adding collaborators, and opening the shared tasks view.

Learn to share your Outlook calendar with others using the share my calendar command, grant reviewer-only permissions, and send reciprocal invitation options.

Learn to set permissions on individual Outlook 2007 folders by right-clicking items and selecting sharing permissions, then choose levels from reviewer to owner, including calendar and inbox.

Learn how to open a shared inbox in Outlook 2007, add another mailbox to your profile, and manage delegate permissions and sharing at the mailbox level for seamless access.

Create and use group schedules in Outlook to view multiple calendars at once, add team members, and quickly plan meetings while seeing free/busy information from the Exchange server.

Learn to use a delegate to send mail on another's behalf, enabling from field delegation and understanding how on behalf of messages appear to recipients, plus basics of sharing calendars.

Save Outlook calendar as a web page by selecting a date range, optionally including details or a busy view, and publish to intranet or internet with hyperlinks.

Send a calendar via email in Outlook 2007 advanced by selecting date range and working hours, with advanced options to hide private items and include attachments, embedded with date hyperlinks.

Publish your Outlook calendar to the cloud with a Windows Live ID, invite viewers, and control permissions to share free/busy times within a 90-day window via Office Online and Outlook.

Learn how to subscribe to RSS feeds in Outlook 2007, add feeds by copying the URL from a browser, manage the RSS feeds folder, and open or share articles.

Discover what RSS feeds are, explore examples from Microsoft, and learn how to access feed sources by clicking links and copying the address bar information into a new folder.

Use stationery to personalize emails with graphical backgrounds, noting it adds visuals and can increase size, so apply sparingly when using actions to create new mail message with more stationery.

Create and save reusable email templates in Outlook 2007, prefill fields and variable sections, name from the subject line, then reuse from the templates folder.

Open a template via file, new, and user templates, then reuse it for this month's webinars. Address attendees and update the name and date, avoiding duplicated signature.

Modify and reuse templates in Outlook 2007 advanced to save time on automated emails. Update your signature block once, and apply it from user templates for future messages.

Learn to customize Outlook Today, view at a glance of calendar, tasks, inbox, drafts, and selected folders; adjust display options, styles, and startup behavior to tailor your home base.

Create favorites folders in Outlook 2007 advanced to turn your most used folders into shortcuts, elevating them to the top of the navigation bar for instant access.

Remove a folder from your favorites without deleting the project, and learn the difference between delete and remove from favorites for quicker access.

Discover how to create a custom toolbar in Outlook 2007, add frequent commands from file, edit, and view, and anchor or delete it for quicker access to templates and inbox.

Explore how to customize Outlook email behavior by adjusting tools and options across mail, calendar, tasks, contacts, and search, including replies, forwards, autosave, drafts, and desktop alerts.

Set global default reminders and time zone options, including a secondary time zone. Configure calendar preferences—week start, workday length, date navigator, default color, week numbers, and free/busy times.

Set task preferences in outlook 2007 advanced, including reminders, color coding for overdue and completed tasks, and options for contacts, notes, and journals to customize defaults.

Explore the journal feature in Outlook 2007 Advanced, access it via the folder lists or add or remove buttons, and learn its purpose within the navigation options.

turn on the journal to automatically track outlook emails, meeting and task requests, and associated contact activities, creating a dated log of your day. view a timeline of tracked work across word, excel, powerpoint, and access, with file names and actions, enabling easy review and archive.

Change the journal view to group by type or contact, explore category tagging, switch to a list view, and filter for the last seven days to focus on recent work.

Log journal entries manually by choosing an entry type such as phone call, notes, remote session, or task, and associate the entry with a subject, contacts, or a budget project.