Control Your Day - Microsoft Outlook Email Mastery System

Name: Control Your Day - Microsoft Outlook Email Mastery System
Rating: 4.2 (1956 reviews)

A New Approach to Email Management Using Microsoft Outlook and the best practices of David Allen's Getting Things Done

Created byJim McCullen

Last updated 5/2022

English

What you'll learn

A new way to manage email and tasks using Microsoft Outlook and the best practices of Getting Things Done.

Course content

6 sections • 34 lectures • 3h 24m total length

Getting Things Done (R)- David Allen4:45
High level summary of David Allen's book and system, Getting Things Done.
Schedule your email processing times7:08
Give some though to when you process your email to take back control of your day.
The Four D's3:43
Process each email message using the 4 D's: Do it, Delete it, Defer It, Delegate It.
Inbox Zero4:15
Review your system at least weekly to ensure you are in control of your day.
Think Before You Hit Send6:17
Give some though to when you process your email to take back control of your day.
Format Your Messages For Success5:28
Learn to ask the right question and format each email message to get a quick and valuable response.
Unsubscribe2:48
Stop the noise, unsubscribe from mailing and distribution lists that don't add value to you day.
Use Multiple Email Addresses3:53
Why you should use multiple email addresses to get more organized and protect yourself.

Outlook Setup Tips5:21
Configure Microsoft Outlook to stop annoying alerts and control when messages are sent and received.
Outlook Categories7:14
Learn how to setup and configure Outlook categories so you can begin the move from folders to categories.
Outlook Rules Engine5:27
Use the Outlook Rules Engine to automate repetitive tasks and reduce your email processing time.
Virtual Search Folders7:22
Create virtual search folders to group messages together to replace the need for physical folders.

CYD - Outlook Setup5:21
Overview of the action plan you will use to setup Outlook and start using CYD.
CYD - Add Due Date and Next Actions Columns2:56
In this video you will change your default view in outlook to include two new columns, Due Date and Next Action.
CYD - Setup your initial categories2:13
Setup your !Today category and any other categories that you want to start with.
CYD - Create CYD Search Folders8:12
Time to create the four CYD folders you will use to manage your new system.
CYD - Create Context Folders9:00
Create at least two new context based folders to show your next actions and any messages that are waiting for follow-up from someone else.
CYD - Create the CYD Rule3:28
Create a new rule to assign a due date of today to each new message as it arrives.
CYD - Create CYD Quick Steps2:54
Create a quick action to mark messages as read and complete them to remove them from your CYD system but keep them in your inbox for future reference.
CYD - Clean up your existing system12:14

CYD - Turn on the CYD System3:15
When you are ready to get started, you will turn on the CYD Rule to flag messages with a due date of today and you will change your default to start Outlook in the !Due Today folder instead of your Inbox.
Weekly Cleanup9:13
Perform a weekly review to clean out your system and get to Inbox Zero.
Setup Projects Folders7:37
Create project based folders to organize and group your messages.
CYD - How to create tasks for yourself3:58
A simple way to add tasks or to do items to your system.
CYD - Working in CYD11:39
Follow along in a working session using CYD.
End of Year Cleanup9:11
How to wrap things up at the end of the year and get ready for a clean start.
Query Builder5:17
How to add a query builder to a custom search folder.
No Flag Folder4:34
How to create your No Flag folder.
"Big Stuff"8:01
How to work with "Big Stuff".

Configure Outlook to delay sending messages created during non-working hours8:45
Hopefully you can get all your email done during normal business hours. If that is not the case and you don't want to stress out those around you, check out this lecture. I walk you through how to setup Outlook to prompt you when you send messages after business hours (weekends as an example) to give you the option to have the message sent on the next business day.

Requirements

Description

Take back control of your Inbox
Struggling with email management? Is your Inbox out of Control?

Control Your Day(CYD) offers a new and better way to manage your email and tasks using Microsoft Outlook. The system incorporates productivity concepts made famous by David Allen in his book Getting Things Done (GTD). The CYD system is in use by thousands of people in countries all over the world. There is no special software required just a standard copy of Microsoft Outlook. With CYD you will stop using multiple folders, to-do lists and reminders to stay organized, instead you will manage everything from one view inside of Microsoft Outlook.

This course will introduce you to the concepts of CYD, provide you with some great email productivity tips and explain how to replace folders with categories, use rules to auto process email messages, create search folders to organize your mail based on due date instead of received/sent date and add next actions and contexts to your messages. Once you are comfortable with the concepts I walk you through how to use CYD to take back control of your day.

If you have any questions, just send me a note through Udemy and I will respond as quickly as possible.

Get started today!

Who this course is for:

Microsoft Outlook users
Getting Things Done (GTD) Followers

Control Your Day - Microsoft Outlook Email Mastery System

What you'll learn

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Course content

Email / Productivity Concepts8 lectures • 38min

Introduction4 lectures • 23min

Outlook Features4 lectures • 25min

Setting up Control Your Day8 lectures • 46min

Using Control Your Day9 lectures • 1hr 3min

Section 7 - Recently Added Content1 lecture • 9min

Requirements

Description

Who this course is for: