Complete Residential Rentals Property Management 2026.

Name: Complete Residential Rentals Property Management 2026.
Rating: 4.4 (15 reviews)

Comprehensive understanding of residential Property management, Property Maintenance coordination & Property Bookkeeping

Created byMatthew Wade

Last updated 10/2025

English

English [Auto],

What you'll learn

Understand the responsibilities and roles of a residential rental property manager, maintenance coordinator, property bookkeeper, and landlord.
In the aspect of property management: Learn the entire management process from listing or marketing and advertising vacant property to leasing it out.
In the aspect of property maintenance coordination: Learn the entire maintenance aspect of receiving a maintenance request from a tenant to complete it.
In the aspect of property accounting & bookkeeping: Learn the entire bookkeeping aspect of creating opening balance for each property to tax audit proof report.

Course content

3 sections • 58 lectures • 3h 34m total length

Introduction to Residential Rental Property Management Course1:54
Master the complete spectrum of residential rental property management, from legal compliance and tenant relations to tenant acquisition, financial management and maintenance, to maximize returns and minimize headaches.
Chapter 1 Lesson 1 Introduction to Residential Rentals management1:25
Explore the essentials of residential rental management, including property oversight, marketing, maintenance, financials, and legal compliance to maximize occupancy and income.
Chapter 1 Lesson 2 Digitalization or Automation of data anagement3:19
Learn how digitalization and automation of data management use industry-leading property management software to handle marketing, applications, screening, leases, rent, and maintenance, and manage data from collection to reporting.
Chapter 1 Lesson 3 System dashboard overview 17:02
Explore the system dashboard overview for residential property management, featuring rentals, leasing, accounting, and maintenance, with live property and tenant details, outstanding balances, and rent-related financials.
Chapter 1 Lesson 4 System dashboard overview 25:24
Navigate the system dashboard overview, manage tasks, renter insurance (MSI policies and third parties), expiring leases, listings and applications, recent activity, balances for associations, violations, and bank feeds.
Chapter 1 Lesson 5 Entering data for properties and owners3:40
Enter and organize rental data by recording properties with owners and bank accounts, then set up operating and trust accounts, reserves, and optional managers for efficient property management.
Chapter 1 Lesson 6 Entering data for properties and owner part 14:24
Navigate the summary tab to review and update property and owner data, upload photos, set listing information, add amenities, and create custom fields for rental properties.
Chapter 1 Lesson 6 Entering data for properties and owner part 24:07
Explore how to configure the Resident Center settings, manage renter and property insurance options, set minimum liability, and record appliance details, notes, payments, and property financials.
Chapter 1 Lesson 7 Financials tab of entering data for properties and owner4:27
Explore the financials tab and its four sub tabs, income statement, lease payment setting, management payment settings, and locked periods, to configure cash and accrual methods, fees, and data locks.
Chapter 1 Lesson 8 Review the units tab of entering data for property and owner3:05
Use the units tab to enter data for properties and owners, view, delete, and add units, and manage meter readings and unit settings for multifamily properties.
Chapter 1 Lesson 9 Review the tasks, event history, notes, files and vendors tab4:26
Review the tasks, event history, notes, files, and vendors tabs to enter data for properties and owners, create and assign requests, attach photos, and manage vendors.
Chapter 1 Lesson 10 Entering data for vendors and tenants4:39
Enter vendor data, including 1099 NEC and W-9 tax identity information, select an expense account and optional account number, and record insurance details. Tenants are created only after lease creation.
Chapter 1 Lesson 11 Listing or marketing vacant property for rent3:37
Learn to create and post rental listings with rent, beds, baths, location, and photos, then use listing settings and syndication sites to market vacant properties.
Chapter 1 Lesson 12 Review the rental application and run screening4:39
Review the rental application, run screening with TransUnion to generate background and credit reports, and approve, reject, or cancel the applicant based on results.
Chapter 1 Lesson 13 Showing coordination2:56
Showing coordination enables pre-qualified, self-scheduled property visits after approval, with options to reschedule or cancel; use third-party services like TenantTurner and follow signup steps with prorated costs.
Chapter 1 Lesson 14 Recording an already signed lease3:16
Understand residential rental leases and learn to record an already signed lease by selecting property, unit, and lease type, and setting key terms.
Chapter 1 Lesson 15 Prepare new lease & send it to prospective for e-signatures4:45
Learn to create a new lease, select property and unit, set rent and charges, and send an e-signature request to the prospective tenant, with template creation and signing notifications.
Chapter 1 Lesson 16 Manage security deposit held by the property manager6:06
Learn to manage security deposits held by the property manager before move-in, including a move-in inspection, reporting, and recording charges and deposits in the correct accounts.
Chapter 1 Lesson 17 Managing the security deposit held by the property owner4:23
Establish owner-held security deposits with a dedicated bank account and a deposit transfer asset, and document initial balances and deposits to ensure proper hold before tenant move-in.
Chapter 1 Lesson 18 Receiving last month's rent liability3:41
Learn to recognize prepaid or last month's rent liability before a tenant moves in, and manage income timing using prepaid rent liability.
Chapter 1 Lesson 19 Withholding the security deposit5:19
Learn to handle move-out inspection, enter charges for cleaning or damages, apply security deposits to charges, and withhold or reallocate funds to cover damages and fees.
Chapter 1 Lesson 20 Refunding the security deposit held by the manager2:35
Learn how to refund a tenant's security deposit held by the manager by issuing a check refund via the lease ledger, updating the tenant ledger and bank account.
Chapter 1 Lesson 21 Refunding the security deposit held by the owner5:46
Learn how to refund a security deposit held by the owner, including three methods and the steps to record refunds via owner cash, direct tenant payment, or management company processing.
Chapter 1 Lesson 22 Applying prepaid or last month's rent1:59
Learn to recognize prepaid or last month’s rent in the correct month by withholding deposit, applying it to rent income, and confirming zero prepaid liability for available cash.
Chapter 1 Lesson 23 Ending the lease and moving out the tenant2:02
End a lease by updating the lease status to passed and moving out tenants in Rentals, Rent Roll, and lease summary. Move out one or all tenants by confirming dates.

Chapter 2 Lesson 1 Introduction to maintenance coordination3:22
Coordinate proactive maintenance by handling requests, scheduling repairs, planning preventative maintenance, managing vendors, budgeting, ensuring safety and compliance, and communicating with tenants to keep properties functional.
Chapter 2 Lesson 2 Distinguish maintenance coordinator, handyman, contractor2:54
Identify the distinct roles of a maintenance coordinator, handyman, and general contractor, outlining their responsibilities in tenant requests, repairs, and complex renovations within residential property management.
Chapter 2 Lesson 3 Building a reliable network of licensed and insured vendors1:50
Build a reliable network of licensed and insured vendors by curating qualified maintenance pros and tradespeople, vetted for legal compliance, financial protection, and performance.
Chapter 2 Lesson 4 Communicate with tenants effectively1:48
Communicate with tenants effectively to improve retention, reduce liability, and ensure transparency and timely updates. Establish a single channel with clear intake—triage questions, media, and avoid personal or protected queries.
Chapter 2 Lesson 5 The importance of asking the right questions to tenant1:48
Utilize targeted questions to guide tenants through the 3 ws: what, where, and when, to remotely troubleshoot, accurately diagnose issues, determine severity and liability, and prepare precise work orders.
Chapter 2 Lesson 6 Determine if a professional is needed using photos and videos3:39
Assess tenant-submitted photos and videos to categorize issues into do-it-yourself fix, handyman, or licensed professional, applying remote-diagnosis rules and liability split between wear and tear and tenant damage.
Chapter 2 Lesson 7 Communication with property owners2:25
Master communication with property owners by establishing upfront budget thresholds, clear reporting, and structured updates that emphasize financial impact, transparency, and respect for owners' time.
Chapter 2 Lesson 8 Create a work order for the maintenance or any other request3:27
Create work orders linked to tasks for maintenance and other requests by selecting resident, property, category, and vendor, and attach details, estimates, due dates, and priority.
Chapter 2 Lesson 9 Vendor insurance compliance2:21
Discover how vendor insurance compliance bundles liability coverages into one policy, tracks expiration dates, and notifies you when insurance is missing or expiring, with steps to add details.
Chapter 2 Lesson 10 Vendor quote evaluation and negotiation3:38
Evaluate vendor quotes for work orders and negotiate when not using paid cost estimator software. Approximate the scope cost against a pre-approved amount to guide the offer.
Chapter 2 Lesson 11 Tracking vendor check-in and job progress4:09
Track vendor check-in and job progress to ensure timely, billable work, tenant communication, and legal notice compliance through mandatory check-in/out, visual proof, and automated PMS updates.
Chapter 2 Lesson 12 Maintenance Quality Assurance or Quality Control3:35
Apply a three-step quality assurance method to maintenance: confirm vendor sign-off and documentation, verify tenant satisfaction, and ensure invoice matching with the 30–90 day labor warranty.
Chapter 2 Lesson 13 Proactive Maintenance5:31
Prioritize proactive maintenance by scheduling HVAC filter changes, gutter cleaning, and smoke detector checks to reduce emergency costs, boost energy efficiency, protect the asset, and ensure safety and legal compliance.

Chapter 3 Lesson 1 Introduction To Accounting and bookkeeping0:23
Explore the basics of accounting and bookkeeping for residential rental properties, and define what residential rental property accounting involves.
Chapter 3 Lesson 2 Difference Between Cash & Accrual Basis Accounting3:06
Compare cash basis and accrual basis accounting for residential rental properties, focusing on when revenues and expenses are recognized, with examples of rent timing and plumbing bills.
Chapter 3 Lesson 3 Opening balances for residential rental properties and tenant4:01
Set up opening balances for residential rental properties and tenants by defining the accounting start date and gathering bank statements, owner breakdowns, and uncleared checks to ensure accurate cash balances.
Chapter 3 Lesson 4 Setting up opening balance for the property4:43
Add the property and owner, create the operating and deposit trust bank accounts, and record the opening balance on the correct date using the accounting start date.
Chapter 3 Lesson 5 Setting up opening balance for the tenant4:29
Learn how to set up tenant opening balances by recording outstanding charges or credits in the lease ledger before the accounting start date, using enter charge and issue credit workflows.
Chapter 3 Lesson 6 Entering Tenant credits for security deposit held5:34
Learn to record tenant security deposit credits in the rent roll by issuing credits against opening balance equity and reflecting deposits in the lease financials, ensuring accurate tenant balances.
Chapter 3 Lesson 7 Enter a charge, collect rent or any other payment for tenant3:44
Enter a tenant charge—rent, repairs, or cleaning—via the lease financials (rent roll), apply to accounts, and save to tenant ledger, then record payments (online or manual) and allocate to balances.
Chapter 3 Lesson 8 Recording vendor bills2:43
Record vendor bills to manage accounts payable, ensure timely payments, and gain clear cost insights by entering bill date, due date, vendor, and property, with source documents.
Chapter 3 Lesson 9 Setting up vendor insurance & Fill out 1099-NEC compliance3:48
Set up vendor insurance and complete 1099-NEC compliance before paying vendors, including collecting a W-9 and updating insurance details.
Chapter 3 Lesson 10 Pay the vendor for the job performed by the vendor1:54
Master how to pay the vendor for repairs, renovations, inspections, or any job on the property, including creating bills, partial payments, and confirming payment after vendor insurance verification.
Chapter 3 Lesson 11 Manage the 1099-NEC form for the vendor at the tax season4:58
Learn to manage the 1099-NEC for vendors during tax season using e-filing, batch processing, and essential terms like payer, recipients, and the 1096 cover letter.
Chapter 3 Lesson 12 Calculate 1099-NEC non-employee compensation for box 72:39
Learn how to calculate 1099-NEC box 7 totals for vendors and report gross payments over $600. Exclude reimbursements and use vendor financials in maintenance to sum checks by tax year.
Chapter 3 Lesson 13 Collect management fees from rental owners3:26
Collect property management fees from rental owners by recording monthly fees and deducting them from tenant rents. Track owner draws and issue 1099-MISC for tax compliance.
Chapter 3 Lesson 14 Run owner statement and pay their rent collected from tenant4:55
Run the rental owner statement monthly to reveal the breakdown of income, expenses, liabilities, and property reserves, and determine the available cash to pay rental owners.
Chapter 3 Lesson 15 Calculate 1099-MISCELLANEOUS income or rent income for box 13:53
Calculate box 1 1099 miscellaneous income for rent by summing gross rent transactions and cash-basis entries, noting the impact of inactive properties and the IRS filing requirements.
Chapter 3 Lesson 16 Calculate 1099-MISCELLANEOUS income or other income for box32:46
Calculate 1099 miscellaneous box 3 other income by summing cash-basis income from rental properties, excluding rent and management income; include cleaning and maintenance income, starting from unadjusted gross income.
Chapter 3 Lesson 17 Calculate and maximize rent income tax deduction with exp.3:41
Calculate and maximize rental income tax deductions by deducting expenses, including depreciation, and other deductible costs like property taxes, insurance, and mortgage interest, while distinguishing repairs from improvements.
Chapter 3 Lesson 18 Calculate and maximize rental income tax deduction with depr5:04
Learn to calculate depreciation for residential rental properties by establishing the basis with purchase price, closing costs, and improvements; separate land from building and apply 27.5-year depreciation to the building.
Chapter 3 Lesson 19 Rental income tax estimation or tax forecasting5:33
Learn how to estimate rental income tax and forecast tax liability from property income, incorporating net rental income, depreciation, and 2025 federal tax brackets for individuals and couples.
Chapter 3 Lesson 20 Sending 1099-MISC to rental owners & 1099-NEC to vendors3:22
Learn how to issue 1099 MISC to rental owners and 1099 NEC to vendors, meet the january 31 deadline, and file efficiently via the 1099 tax filings in the system.

Requirements

No prior experience is required, but you must be eager to learning new skills, have an interest in the property management industry, and wish to start your own property management business or advance your career as a professional bookkeeper, maintenance coordinator, or property manager.

Description

I help property managers, maintenance coordinators and property bookkeepers stop reacting to crises and start managing profitable assets. Over the last 8 years, I have directly managed portfolios ranging from single-family homes to large multi-unit complexes, mastering the systems that turn maintenance from a liability into a streamlined, high-efficiency operation.

My goal is simple: to transfer proven, real-world procedures that protect your assets and maximize your owner's cash flow.

Core Expertise and Results

My expertise is built on the intersection of risk management, financial compliance, and operational efficiency. I teach what works on the ground, ensuring you avoid the common, costly mistakes:

1. Financial & Legal Stewardship (Risk Mitigation)

I specialize in creating systems that keep you compliant and solvent. You will learn my proven methods for:

Landlord-Tenant Law to ensure all communications and vendor interactions are legally defensible.
Controlling Trust Funds: Implementing proper Trust Accounting procedures to ensure funds are legally segregated, audited, and accurately reported.

2. Maintenance System Architect (Operational Efficiency)

Maintenance is where most property managers lose the most time and money. I will teach you how to build a resilient system that saves hundreds on every job:

Cost Control: Mastering vendor quote evaluation and negotiation to ensure fair pricing and utilizing basic troubleshooting to eliminate unnecessary service call fees.
Asset Protection: Implementing the Proactive Maintenance schedules (HVAC, gutters, safety checks) that drastically reduce major system failures and extend the life of the owner's investment.
Accountability: Establishing mandatory Work Order and Check-In/Check-Out protocols to hold vendors accountable for their time and quality.

Why Learn From Me?

My approach is focused on teaching you my exact scripts, checklists, and documentation standards. You won't just learn theory; you'll learn the practical procedures needed to walk into any management office and immediately implement a bulletproof maintenance workflow that satisfies owners and retains tenants.

Enroll in this course to stop stressing over emergencies and start proving your value as a strategic asset manager.

Who this course is for:

Those interested in building a career in the residential property management industry as a property manager.
Those interested in building a career as a maintenance coordinator.
Those interested in building a career as a property bookkeeper.
Those interested in starting a property management business.
Being an ideal landlord.

Complete Residential Rentals Property Management 2026.

What you'll learn

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Course content

Residential Rentals Property Management25 lectures • 1hr 39min

Residential Property Maintenance Coordination13 lectures • 40min

Rental Properties Accounting & Bookkeeping20 lectures • 1hr 15min

Requirements

Description

Who this course is for: