Bookkeeping Basics #3: QuickBooks™ Desktop Fundamentals
What you'll learn
- The fundamentals of setting up, creating and operating QuickBooks™ Bookkeeping software.
- Understanding of basic bookkeeping principals such as revenue and expenses, customers vs vendors, etc.
NASBA CPE accredited course
National Association of State Boards of Accountancy (NASBA)
NASBA CPE credits: 7.2
Recommended NASBA field of study: Accounting
Program level: Basic
To earn NASBA CPE credits:
- Complete all videos
- Score 70% or higher on final exam
Glossary: Find PDF attached to the first lecture of this course.
Completion to obtain CPE should be accomplished a year after purchase date.
If you undertake this course for NASBA CPE credits, please complete the Self Study Course Evaluation.
COURSE INCLUDES FREE ACCESS TO QUICKBOOKS SOFTWARE™
Along with examining how to navigate and understand how QuickBooks™ works, learn to use the program for all aspects of small business bookkeeping to complete everything from writing checks, to entering and paying bills, through reconciling accounts and more. Successful students will master the QB program where they can competently manage the day-to-day bookkeeping for their own company or those of others.
Throughout the entire course, quizzes and actual working "homework assignments" are used to reinforce the lessons as well as aid the student in understanding what they are grasping or needing to restudy.
Starting off, students will first learn what QuickBooks actually is and how it works to record and store information. This helps the user realize how to set up or restore data files with information. From there, an entire section explains how to navigate to the different functions and tools within the program and what they are all used to accomplish.
Banking is a vital aspect of QuickBooks so the course then rolls into teaching how to create and/or record checks to document money that has been spent. Along with creating the checks in QuickBooks, students learn how to print checks and what happens when a mistake is made.
Moving on, the next section of the course is devoted to the several options on how to record sales into the books. Whether it's recording a cash sale and issuing a Sales Receipt, or it's creating and invoice and follow up account statements for customers purchasing on credit, each step in the individual processes are explained with examples shown.
Of course, there can't be sales and income, without there also being expenses so an entire section of the course is devoted to that process. Learn what the Vendor List is and how it works, along with learning how to enter and pay Bills, both using your checking accounts, as well as paying with debit or credit cards.
Another vital part of bookkeeping is reconciling bank, credit card, and other types of accounts. Ron leads several lessons in how the process works, what each step along the way does, and how your figure out what happens if there is a mistake somewhere along the process. Following the Reconciling section of the course, an entire set of lessons explains the Reporting activities in QB that breaks everything down to "content" versus "format."
And then there's the "Additional Stuff" section of the course. A collection of smaller, independent lessons that cover a variety of topics designed to answer student questions and tie everything together. Items such as:
The differences between the Online and Desktop versions and do you need to upgrade every year
How do you set up additional users and passwords?
How do QuickBooks backups work?
Can you still use a Journal Entry to record data?
And, most importantly, how do you actually get started using QB for your company.
CPE (Continuing Professional Education)
Understand what QuickBooks™ actually is and how it records transactions
Demonstrate the different methods of navigating the QuickBooks™ Desktop (QBD) program
Operate the QBD program to record and print checks and other payment forms
Describe the methods of recording different types of sales activities in the QBD program
Use the QBD program to record deposits of customer payments and other funds received
Operate the QBD program to record and process bills and vendor payments
Examine differences and similarities in reconciling various account types in the QBD program
Examine the differences in customizing content and formatting on QBD reports
Examine the advantages and disadvantages of QB Desktop versus QB Online
Demonstrate the process of creating a new company file in the QBD program
Who this course is for:
- Small business owners, employees or students wanting to understand the fundamentals of the QuickBooks™ program.
Over 25 years ago, after building his experience in the hospitality industry and working with business start-ups around the country, Ron Trucks founded his privately owned firm guiding and coaching small businesses and non-profit organizations in a wide variety of fields and industries both in his hometown of St. Louis, MO and across the country.
In addition to his professional work in small-business support, Ron has also been an Business Management adjunct instructor at Jefferson College in Hillsboro, MO for over 15 years.
Over those two-plus decades of both teaching and coaching small businesses and non-profit organizations, Ron has served on various boards and in many volunteer positions including the Board of Directors of a $500 million dollar credit union, developing leadership skills with members of national fraternities and sororities, and working with troubled youth dealing with identity and self-confidence issues.