Apple Reminders for Mac: The Ultimate Productivity Guide

Learn to create, edit, and complete tasks in the Mac Reminders app by selecting a list, using click, plus, or keyboard shortcut, and marking tasks complete.

Create and manage subtasks in Apple reminders by turning tasks into subtasks via drag-and-drop, then expand, contract, and reorder them under a main task for multi-step projects.

Learn how to add due dates and times to tasks and subtasks in Apple Reminders for Mac, using manual dates, natural language, all day reminders, overdue indicators, and repeat options.

Enhance Apple Reminders for Mac by attaching URLs and images to tasks, using the eye button to add a URL, and drag-and-drop or Safari share to include visuals and links.

Learn how to add locations to tasks in Apple Reminders on Mac, enable location services, and set arriving or leaving notifications at places like Walmart with adjustable radius.

Learn to link Apple reminders to Messages by tying a task to a contact and receiving reminders while messaging in the Messages app.

Learn to use Siri to manage Apple reminders on Mac, iPhone, and CarPlay with voice commands for recurring, shopping list, and location-based reminders.

Create new lists in Apple Reminders by naming them and assigning colors and icons to organize tasks into home and work.

Rename and edit a reminders list, adjusting color and icon, then view list info to tailor your setup and create an inbox to quickly drop tasks.

Learn to create reusable checklists in Apple Reminders by saving lists as templates, editing templates, and using them to streamline recurring tasks like travel packing.

Discover how to organize tasks in Apple reminders using sections and Kanban-style columns, move tasks between to do, in progress, and done, and manage sections with rename and delete.

Create a groceries list in Apple Reminders, set the list type to groceries, and enjoy automatic organization into store sections with icons, plus options to view and reorder sections.

Learn to reorder tasks by dragging and dropping, manually sort by due date, creation date, or priority, and move items between inbox and other lists to stay organized.

Discover how to view, restore, and search completed reminders, toggle show and hide completed tasks, and manage their appearance across lists.

Delete unwanted tasks in Apple Reminders for Mac by selecting the item, pressing delete, or using a two-finger swipe or right-click, and restore from the 30-day recently deleted list.

Learn to add and remove flags in Apple Reminders for Mac, using the I button or a two-finger swipe to mark urgent or high-priority tasks and stay organized.

Add priority levels to tasks using the eye icon and drop down menu to identify what matters most. Then sort by priority in view menu to order high to low.

Explore how smart lists in Apple Reminders filter tasks across lists, customize and manage built-in lists like today, scheduled, all, flagged, and completed, and create personal filters.

Learn how Apple reminders sync with Apple calendar on macOS Sequoia and later, manage due dates, times, and recurring tasks across reminders and calendar, and keep tasks organized across lists.

Discover how to set a default list in Apple Reminders for Mac, so Siri-added tasks go to your inbox and serve as the home base for unfiled tasks.

Sort and reorder Apple Reminders lists by dragging, and group related lists to save space on the sidebar; expand or contract groups to view contents.

delete a list or group in Apple Reminders for Mac; deleting a list removes all its reminders, while a group lets you keep or delete the lists and their tasks.

Add interactive Apple Reminders widgets to your desktop, choose size and list (inbox, home, or work), and quickly check tasks directly from the widget.

Discover how to share Apple Reminders lists and reusable checklists, control access with invitations via iCloud links, and enable two-way sync.

Learn to assign tasks to collaborators on shared reminders lists, reassign items between you and others, and remove assignments to streamline collaboration in groceries or work projects.

Learn how to add items to Apple Reminders from other apps using the share menu in browsers like Safari and Brave, and from Mail, with notes, dates, and inbox organization.

Select the reminder list, choose file and print to get a hard copy with your printer, or use the PDF option to save a shareable copy for non-Apple users.

Master the Getting Things Done method in Apple Reminders for Mac by capturing ideas, clarifying next actions, organizing projects, and conducting weekly reflections to stay on track.