Airbnb Automations : Get rid of repetitive tasks!

Name: Airbnb Automations : Get rid of repetitive tasks!
Rating: 4.6 (225 reviews)

Advanced techniques for multi-property hosts & managers to scale, optimize and automate an Airbnb business

Created byPaul Nekh. | Business | Innovation | Video

Last updated 4/2026

English

English [Auto],

What you'll learn

Scale your Airbnb business
Automate most of the repetitive tasks
Automate 90% of communication
Automate bookkeeping
Optimize preparation between bookings
Automate pricing

Course content

6 sections • 47 lectures • 2h 58m total length

Introduction to the course: what is automated and what is not8:11
Download and print this Airbnb Automation Checklist0:10

Introduction to automatic bookkeeping4:51
In this section we're going to build an automated system that takes booking data from Airbnb and inputs it inside a Google Sheet file. Then, inside the sheet itself, you can apply all kinds of custom formulas that your business needs.
Download the Written Recap of this Section for convenience0:31
Introduction to the Airbnb data source template to use as a basis1:51
Creating a Zapier Parser mailbox3:01
Creating a forwarding rule from Outlook or Gmail7:38
Tagging data in Zapier email parser5:13
Learn to configure Zapier's email parser for Airbnb reservations by creating templates, mapping fields like guest name, check-in, check-out, guests, nights, payout, and taxes, and edit templates to correct misreads.
Creating a Google Sheet and Setting a Trigger in Zapier3:52
Setting an action in Zapier to copy data to a Google Sheet5:54
Zapier sequence recap3:23
Adding the forgotten "Nights" field2:32
Add the forgotten nights field by updating the Google Sheets integration and refreshing fields. Retest and ensure nights data appears in Google Sheets after editing the template.
Cleaning the source variables to get the right date format8:18
Hidden character copy0:15
Google sheets: Settings of the spreadsheet4:22
Google sheets: Calculating the total sum per month7:05
Google sheets: Calculating a number of cleaning times1:45
Compute total cleaning costs in Google Sheets by counting arrivals or departures in October 2018 and multiplying by 25, with options to adjust for hourly pay or non-fixed fees.
Google sheets: Creating custom formulas according to your business needs5:07
Formulas Recap0:59

Introduction to the Automatic SMS notifications for the cleaning crew6:52
In this section we're going to build a system that sends automated SMS messages to your cleaning crew notifiying them about the next check-out dates. The messages will be sent directly from an Android phone as if you sent them yourself.
Download Autoremote and test if it works from the web2:38
Install Auto Remote, test messaging via a web link to your phone, and enable permissions to trigger automatic texts for new reservations; then connect Zapier to Auto Remote.
Connect Zapier to Autoremote and add Check-out variables6:55
Creating a trigger profile in Tasker3:13
Define a Tasker profile that triggers when the auto remote receives a message containing anti-birth 7, then run a task to send a message to Oxana.
Creating a task in Tasker5:18
Create a new Tasker task, add a send SMS action using the auto remote message variable, and test per listing profiles before notifying each cleaning person.
Solutions for non-Android phone owners1:33

Automated Pricing: Why you should use it3:48
This section is all about "soft" automations
Using an Automated Pricing software10:46
Reduce pre-booking questions and Increase booking probability4:19
Automate the most important and repetitive set of messages1:29
Automate guest messages after booking, sending a thank-you note and arrival instructions automatically via the porter app to prevent errors and save time.
UPDATE : Automated Communication note (important)0:39
Best Channel Manager to Automate messaging5:39
Set up rules and conditions for Automated messages4:05
Set up automated messages by creating A/B rules triggered at events like a confirmed reservation, check-in, or check-out, and apply templates across all listings.
Get better ratings and reviews automatically2:42
SMS features and conclusion5:21
Explore sms features to automate guest notifications and streamline cleaning crew updates for new reservations, comparing messaging automation with task lists and auto responses.
Seamless self check-in: the low-tech solution and building entrance7:33
Seamless self check-in: the high-tech solutions6:42
My automated message templates0:35
Avoid redundant questions during the stay of your guests2:46
Display frequently asked information inside the apartment, such as Wi‑Fi codes and checkout times, and provide printed explanations or a tablet service like You're Welcome for guides and tours.
How to avoid key loss by guests3:40
Discover how to drastically reduce guest key loss by communicating replacement costs, automating warnings via your porter, and, when needed, replacing the lock to deter losses.
How to easily solve a key loss without panic3:36
Store spare keys in master lock boxes at safe, guest-accessible locations to enable self pick up and reduce risk, with key replacement fees and smart locks as a last resort.

Cleaning crew management and pay4:17
Bonus: 10 tips to manage your cleaning crew for your Airbnb business0:06
Interior design that optimizes cleaning and avoids problems3:32
Standardize white linen, use fast-drying sheets, add mattress protectors, minimize carpets and mirrors, and mount the TV to simplify cleaning and reduce fingerprints.
Bonus: How to Make the Perfect Bed for your Airbnb Rental0:17
Refilling and storing the Essentials4:21
Install shower dispensers and stock refills in locked storage to reduce guest consumption and costs. Have housekeepers report missing items by text to control inventory and ensure pre-stocked essentials.

Requirements

Being an Airbnb host with multiple listings

Description

This course is for Airbnb hosts or managers who have multiple listings and need to save time on repetitive tasks. Everything inside this course comes from my own experience: I'm a part-time real-estate investor and I rent my properties on Airbnb. However, the more properties I was buying, the more time I was dedicating to hosting. And since this is not my main business activity, I put everything in place to automate and optimize it to the maximum. As of today, I arrived at a point where almost everything works in the background. Here are some of the tasks I automated:

Bookkeeping inside Google Sheets. Everything is filled and calculated automatically.
Cleaning crew dates notifications. They receive the next check-out dates automatically by text message.
Messaging with guests: 90% of it is automated, the rest is optimized so they don't need to ask me questions.
Self check-in: guests always arrive and depart by themselves, I never need to go myself.
Between the bookings: my cleaning crew is efficient and takes care of everything. Refills are optimized.
Better ratings. Thanks to a few tricks, my ratings are going up automatically.

And although in this course I will show you how to get your Airbnb booking data inside Google Sheets, you will also be able to do get it inside Xero and Quickbooks if you prefer to use that. This is not covered in this course but once you understand how it works with Google Sheets you will be able to easily reproduce the same system with QuickBooks and Xero. For everything else, I'm still working on the remaining manual tasks and I'll be updating the course when I come up with automated solutions. But for now, this can already help you free out a lot of time. Just please understand the following before taking the course:

I will be using paid services here, you can't make these things work for free.
Some parts are very technical but totally doable. There is no coding involved.
There might be glitches. You'll need to look for solutions and I'll try to help where I can.

So, as an Airbnb host, if you feel concerned by the problems I'm mentioning here, don't hesitate to take this course!

Who this course is for:

Airbnb hosts or managers with multiple listings
Airbnb hosts who want to automate most of their Airbnb business

Airbnb Automations : Get rid of repetitive tasks!

What you'll learn

Explore related topics

Course content

Introduction2 lectures • 8min

Technical: Automatic Bookkeeping17 lectures • 1hr 7min

Technical: Auto check-out date SMS notifications for housekeepers (Android only)6 lectures • 26min

Automated and Optimized: Communication, Booking and Check-in15 lectures • 1hr 4min

Automate the mid-booking cleaning and preparation5 lectures • 13min

Bonus2 lectures • 1min

Requirements

Description

Who this course is for: