Microsoft Word 1: 9 hours to Specialist (intermediate) level

Let's start! We'll start by creating a blank new document by going to File - New, and we'll use this method to create a document based on a template, such as a fax cover sheet.

We'll now look at opening documents. In addition to opening native Word documents, we can also open all types of files, such as text documents. We can do that by going to File - Open, or by going to Windows Explorer.

Another type of file we can open are PDF files. It used to be that PDFs were basically read-only, but now we can open them easily (if not 100% exactly) in Word for editing.

Next we'll start navigating our way through your document. Let's start by finding text, by using the Navigation pane and by using the Find box.

Your document doesn't just have to consist of words that don't lead anywhere. Let's add something you can click and get to an external resource, such as a website. Let's add a hyperlink.

You might have a really long document, and want to add pointers that you want to go back to. These are called bookmarks, and you can use these in conjunction with hyperlinks. Let's add one.

There is a dialog box called "Go to", which enables you to get to a specific page, or a bookmark, instantly. Let's find out how to access it, and what the shortcut key is.

We now turn to formatting a document. Let's look at all of the options we have for modifying how a page is set up (e.g. portrait or landscape).

It is very easy to add a splash of color and style to your document, whilst still making it consistent. Let's add a theme to your document, and then apply headings to your document and see them automatically color.

You can also format the top and bottom of each page. Perhaps you would like a title on the top, and a description or page number on the bottom. Let's add a simple header and footer.

Let's look at the background of your document. Maybe you want DRAFT or CONFIDENTIAL added, or how about a graphic. Let's add a watermark.

One of the important things to add to footers is the page number. Let's see more options about how we can do this and customise it.

We now turn to how you see your document. There is more than one way of looking at it, including the Reading view. Let's see the five different views you can use.

It could be that you want to see more of the page at once. Or prehaps you want to focus on a particular section. Let's zoom in and out, many different ways.

The QAT (Quick Access Toolbar) enables you to quickly access all of your favorite buttons. Let's find out what it is, how you can move its position, and how you can add more buttons to it.

The ribbon is also customisable, as you can add buttons and groups to it. Let's find out how.

You are not limited to just seeing one part of a document at once. Let's split your view, and see two different parts at the same time. Also, let's add a new window.

Metadata, or document properties, allow you to put information about the document in a computer friendly and ordered way. Let's find out how to add metadata, and then how to search for it later.

There are a few characters, such as paragraph marks and spaces, which are important to your document but which don't leave a mark. Let's change that.

We'll look at what a macro actually is - a piece of automated code. We'll create a macro which types "Hello There", and we'll see how it can be played back.

Clicking on View - View Macros - Run can be a lot of work if you have to do it many times. We'll create a new macro and assign it a shortcut key.

When you have macros, you then need macro security. Let's find out how to enable your macros to run, and how to stop others from doing so.

We'll look at how to get printing options added to the QAT, and go through the various options of printing. We'll then take an advanced look at the File - Options - Display tab and see what will and will not be printed by default.

We'll find out how to save files in remote locations, and how to save it in a format which users of Word 2003 would be able to read, by maintaining backward compatibility.

We'll have a look at all the various alternate file formats that you can save Word documents as, and concentrate on the many words you can create PDF documents.

We'll look at the various types of protection you can have for your document - open, modify and read only recommended - and see how good it actually is.

We'll look at how to open a document, navigate around it and append text. We'll also look at shortcut keys for moving around your document.

We'll find out how to find and replace text. After taking a simple example, we'll look at some of the additional options we can use, such as finding complete words, matching text, and using similar word forms (e.g. irregular plurals).

We'll find all about copying and pasting, how to resolve conflicts with source and destination fonts, and how to get Word to remember the last 24 items that you have copied in Word.

dONT YOU HATE IT WHEN THAT HAPPENS? Find out how AutoCorrect can correct common mistakes, and how you add your own words and phrases to it to cut down on your own typing and errors.

We'll use the Find and Replace dialog box we looked at earlier, and see how we can use the Special drop-down box to help get rid of empty paragraphs.

We'll look firstly at adding document properties (or metadata) into the text of your document. Then we'll go a bit more wide, and look at adding other document information into your document as fields, and how to have them automatically updated.

We'll look at inserting symbols using AutoCorrect, and by going to Insert - Symbol. We'll also look at inserting accented characters by using Ctrl and finding the key that the accent looks like.

We'll investigate what font attributes are (such as bold and double underlined), how to see this, and how to manipulate them, including through a dialog box.

We'll use the find and replace function to add formatting, such as color and underlines. We'll also see what else it can do.

One of the most undervalued yet easy aspects of Microsoft Word. How to apply your existing formatting to another part of your document very quickly - use Format Painter.

We'll look at paragraph spacing, where it can be applied, what it is measured in, and how to avoid similar style paragraphs having spaces between the paragraph. We'll also see the difference between paragraph spacing and line spacing.

Line spacing is different from paragraph spacing. Find out how, and what you need to know about it.

A quick lecture, showing 3 different ways of clearing formatting that you don't want (apart from doing it manually!).

In this lecture, we'll have a look at the indentation at the beginning and end of a paragraph, find out how to adjust it, and how to do something different on the first line than on subsequent ones.

There's more than indentation than changing where the start of a line or paragraph goes. Let's look at using the Tab key in the middle of your line to line items up. We'll see the various type of tab stops, including left-, middle- and right-justified, together with decimal-aligned and the vertical bar.

We'll now have a look at setting up tabs in a dialog box, and see what additional options that gives us.

Here we'll look at how to highlight sections of text, and discover that there are two ways to do this. We'll also look at a third way, using the Find and Replace dialog box.

Here we'll look at how you can stylise text. We'll also look at making new styles.

WordArt allows you to create colorful effects with words for use in posters and other eye-catching presentations. We'll look at how to create WordArt, and then see the options for modifying both and other drawings.

We'll look at how to modify existing styles, and the huge amount of things which can be changed. There will also be a word of caution against one of the options commonly used.

Let's find out what we are going to be learning in this course.

We'll have a look at widow and orphan control, and why you need to know about it. We'll also look at Keep with Next and Keep Together, and why they are often used with headings.

We'll look at sectioning off parts of our report, so that we can change layout and footers and headers. Find out how simple it can be, and how flexible.

You may want to replicate a newspaper layout, with several columns flowing your text. Let's see how this can be set up, and what options you have.

We'll look at the QuickParts - StyleRef option, and find out how easy, and how useful, it is to have the chapter name and number in the heading of your document.

We'll look at two different ways of forcing page breaks, and find out which one can also be used in conjunction with styles.

We'll look at creating tables, and see how you can fit the column widths to the text. Then we'll look at using Quick Tables (predefined tables).

We previously defined our initial table dimensions. We'll look at the many ways you can insert and delete rows, and we'll also look at changing the autofit options and doing some formatting as well, including Borders and Shading.

Explicitly defining a table is not the only way to create a table. Sometimes you might already have text which you want to put into a table. Let's see how a table can be created using existing text.

Just as we have converting text into tables, we can also do it the other way round. Let's take a table, and see what information we need to provide to get it into a standard text format.

Finally, we'll have a look at telling Word which row is your header, and then making sure that it doesn't become orphaned in previous versions of Word.