Apple based system: How to profit from a Mac, iPhone, & iPad
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Apple based system: How to profit from a Mac, iPhone, & iPad

Learn how I consistently save 50% of my time managing my system of Apple devices and can find anything in 30 sec or less
4.3 (13 ratings)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
668 students enrolled
Created by Markus Mueller
Last updated 9/2015
Current price: $10 Original price: $75 Discount: 87% off
5 hours left at this price!
30-Day Money-Back Guarantee
  • 4 hours on-demand video
  • 2 Supplemental Resources
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
What Will I Learn?
  • Have much more fun using your system of Apple devices
  • Save significant time every day by using a well maintained system
  • Save money by applying the basic principals, especially if you are a business owner
  • Understand which device is best for which purpose and what to add next to your system
View Curriculum
  • You should be somewhat familiar with at least one Apple device (MacPro, iMac, MacBook, iPad, iPhone or iPod touch)
  • Be curious what you can do with your devices and which additional ones would make most sense
  • This course explains how to create and maintain a high performance system of Apple devices for individuals and small business owners.
  • Click on the little grey down arrows in each lecture for details
  • The emphasis of this course is to create an iCloud based system of devices. I will explain why this is much more than only the sum of a Mac, MacBook, iPad and iPhone.
  • You will learn based on videos, slides, text and screencasts. It starts with a pre-quiz and each sections ends with a quiz as well.
  • It will take the average user to finish this course in about 5 hours.
  • The material is structured in 6 main sections with 6-10 lectures each.
  • You will learn how much fun it is to work with a high performing system and how to set it up and to maintain it.
Who is the target audience?
  • In this course I explain how I built a powerful computer system based on Apple devices including an iMac, iPhone and iPad.
  • This course is for you if you are familiar with at least one Apple product and like the way it looks and feels.
  • This course is probably not for you if you are looking for a detailed review of apps or Apple devices or if you do not like Apple products at all.
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Curriculum For This Course
41 Lectures
Pre-Quiz: How I profit from using a Mac, iPhone, and iPad?
0 Lectures 00:00
Pre-Quiz: How I profit from using a Mac, iPhone, and iPad?
10 questions
The principals of a high performing system of Apple devices
6 Lectures 20:24

This video introduction will help you to understand how I profit from using Apple devices.

How I profit from Apple devices?

  1. More fun to use
    • Good looking devices
    • Intuitive to use and feel just right
  2. Save time
    • Apps are working well together on all devices
    • 50% less system maintenance
  3. Save money
    • Small Business without IT person and admin
    • Less downtime
    • Time is money (saving the cost of a laptop every 3 years)
How I profit from using an Apple-based system

Can you find any information in 30 seconds or less (within the time of this lecture)?

For example you should be able to find:

  • a business card from your customer on your iPhone to call ahead and to navigate to the address
  • an email from TripAdvisor on your Mac to book your next vacation
  • the appointment with your lawyer on your Mac to prepare the discussion
  • the guide map for your vacation on your iPad to understand your dining options
Preview 00:31

The most important principle is to update my software automatically. Learn why and see how easy it is on OS X and iOS devices.

  1. Why update the operating system and the apps automatically?
    • First question from Apple support is which OS and app version are you using (must be important ;-)
    • Most bug fixes will improve the performance of my system
    • Newest features can enable faster workflows and save me time
  2. How I update OS X and apps on my Mac (screencast demonstration)
  3. How I update OS X and apps on my iPhone and iPad (screencast demonstration)

Principle 1: Automatic Software Update

Get an overview why iCloud is so important for my system. Understand the difference between an Apple ID and an iCloud account.

  1. What is iCloud?
    • cloud storage and cloud computing service from Apple
    • iCloud is the glue that creates a system out of individual devices
  2. What can I do with iCloud?
    • save all types of digital assets in the cloud and access them with any device
    • share and send data to other users
    • locate a lost Apple device and swipe it remotely
    • family sharing avoids to pay double or triple for digital assets
    • iCloud drive to share all of my files, including Word, Excel and PowerPoint
    • emails, calendars, contacts, notes, reminders and bookmarks are synchronized on all devices
  3. How can I activate iCloud?
    • Log into the same iCloud account on all devices
Principle 2: Use iCloud

My entire system needs to be ready to go at any time. Learn how I fix these little things to support 100% system availability.

  1. How is this different from the first principle?
    • principle 1 focuses on the software from both Apple stores
    • covers only 80% of the standard system maintenance
  2. 100% system availability includes
    • all software programs
    • all email accounts (including my own company accounts and own domains)
  3. Examples:
    • Microsoft Office security updates
    • Adobe Reader and Adobe Flash
    • Screenflow
    • Skype
    • LastPass
    • SugarSync
    • Confluence
    • HipChat
    • etc.
  4. I'm including the Apple support as my partner, I already paid for it!
Principle 3: 100% system availability

Learn why I use the free software that comes with the Apple devices.

  1. Reasons why I use them
    • already paid for them and they are installed on all devices
    • most of them are very usable
    • apps are contacted through iCloud
    • they work on a much smaller iPhone display
    • Apple has very high adoption rate of new OS X and iOS (improves support)
    • apps from Apple will be updated together with any new OS X or iOS
  2. Some apps that I use on a daily basis
    • Mail
    • Calendar
    • Notes
    • Pages
    • Numbers
    • Keynote
  3. Example: iCloud email account
    • one of the best email accounts
    • very good junk mail filtering
    • good confidentiality approach
Principle 4: Use the software that comes with the devices

Learn how to protect the data on your OS X and iOS devices, how to backup your data, and other key security settings.

  1. Data security is important, especially if you access your
    • ...Bank information
    • information
    • ...other sensitive private or business information through your devices
  2. Three rule data security concept
    1. Secure password for every device
      • at least 15 characters, one special sign, one capital letter and two numbers.
      • Demonstration and details in the course
    2. Backup automatically through TimeMachine and Backup
    3. Additional cloud based backup storage as needed

Principle 5: Data security

This Quiz will give you the opportunity to test your understanding of the most important chapter of my course. Please pay close attention and you will also profit from your Appe devices.

The principles of a high performing system based on Apple devices
6 questions
The components of an Apple-based system
8 Lectures 47:06

This video shows you how to classify the different devices on the market and which ones you might want to consider for your own use.

  1. Think system! One mobile device and one Mac.
    • increased speed
    • better functionality
    • instant communication
  2. Device Pyramid
    • Class 1 (the bottom layer): not mobile (Mac Pro, iMac, or Mac mini)
    • Class 2: somewhat mobile (MacBook Pro, MacBook Air, MacBook)
    • Class 3: mobile (iPhone and iPad)
    • Class 4: ultra mobile (Apple Watch)
The four device classes and what they mean for my system

See which device is best for which purpose. Learn where to draw the line in the device pyramid when it comes to the two different operating systems (OS X and iOS).

  1. Mobility vs. capability
    • important properties to recognize
    • excluding each other
  2. OS X vs. iOS (the two Apple operating systems)
    • any Mac runs on OS X (a Linux based operating system)
    • iPhone and iPad runs on iOS (the mobile device operating system)
    • the Apple Watch runs on Watch OS (sub-part of the iOS system)
The Device Pyramid in detail

Learn how the Apple store is structured and what you should consider before you purchase.

  • Main buttons of the Apple store
    • "Apple" (little Apple logo on the top left)
      • current new product
    • "Store"
      • accessories by product and ads
    • "Mac"
      • all OS X devices (shop here for your Mac)
    • "iPhone"
      • best product for your first mobile device (iOS based)
    • "Watch"
      • first ultra mobile device from Apple (Watch OS based)
    • "iPad"
      • nice to have addition to your system (iOS based)
    • "iPod"
      • music player and gaming
    • "iTunes"
      • go here to download iTunes or look for related information
    • "Support"
      • best source if you have any questions

The Apple store and the Apple Store app

Learn about the Apple devices that I own and for which purpose I am using them.

  1. iMac
    • Main computer, use it daily in my office
  2. MacBook Pro
    • substitutes my iMac when I'm traveling
  3. iPhone
    • best mobile device I ever owned, my main phone, use it at least 20 times a day
  4. iPad mini
    • I bought it to replace my lost iPad, use it daily
  5. Apple Watch
    • brand new device class, had to have it, (more details later)
Which devices I use and why

After reviewing my decision guide, you will have a much better understanding what you should purchase next and why.

  1. Main computer mobile or desktop?
    • choose e.g. an iMac for your desk (OS X)
    • opt for e.g. a MacBook if you are on the road a lot
  2. What is your budget for your system?
    • low (up to $2,000)
    • mid ($2,000 - $6,000)
    • hight ($6,000)
  3. Best choice
    • iPhone 6
    • 27" iMac
    • optional for travel: MacBook or MacBook Pro
  4. AppleCare
    • Don't forget to add AppleCare to all of your devices! It will reduce the downtime of your system.
My purchasing decision guide

Let's have an honest review about how often you should purchase a new computer and mobile devices. You will also learn about Apples lease options.

  1. What is the typical lifecycle of a device?
    • Most Apple products are updated yearly
    • Desktop: 2-4 years
    • Laptop: 1-2 years
    • Mobile: 1-2 years
  2. When will I buy?
    • leasing (Mac): 3 years or less
    • purchase (Mac): 4 years or more
    • iPhone: 2 years
    • iPad/Apple Watch: as needed
  3. Consider lease options
    • Two main Financing programs
      • Education Finance Program
      • Commercial Credit Program
    • Three main lease principles:
      • $1 Purchase Option Lease
      • Fair Market Value Lease
      • 10% Purchase Option Lease or Leases that fit your technology budget
Preview 08:55

I hope you still have some money left. Otherwise how will you print, scan, and backup your data? You will learn what additional hardware makes sense and why.

  1. Devices from an Apple store
    • AirPort Extreme (802.11 ac technology!)
    • AirPort Time Capsule
    • external hard drive with Thunderbolt support
    • Apple TV
    • speaker for your desktop computer
  2. Devices from any online or office store
    • second monitor (HDMI or Thunderbolt connector!)
    • printer (with AirPrint technology!)
    • scanner (Fujitsu ScanSnap iX 500 for direct PDF scanning)
    • UPS and surge protector
Important other devices

Let's see what you learned about the four device classes, the decision guide, and the options to get the devices into your home.

How to define the best system for you
6 questions

I added the two key slides in this lecture. This might come in handy next time you visit an Apple store.

Supporting documents
2 pages
How I use iCloud to connect all devices
6 Lectures 32:31

To use your system of Apple devices as intended, you must have an iCloud account. iCloud synchronizes your data from many apps like Mail, Calendar, Contacts etc. to all of your devices. Even Windows user can benefit from an iCloud account in many ways.

In the following lectures you will learn how to set up and use and iCloud account including basic use cases.

Why iCloud is so important

Learn how easy it is to get an iCloud account.

Let's help Tim to set up his iCloud account

We will review the look and feel of the iCloud settings on a Mac computer. Learn how to find it and what you are able to adjust.

iCloud settings on Tim's iMac

A closer look at an iOS device reveals how to find the iCloud settings on your mobile device. Let's review what you can modify.

iCloud settings on Tim's iPad

Learn how Family Sharing and Photo Sharing works with several iCloud accounts.

A system of iCloud connections

We will review some typical use-cases of the iCloud functionality. You will learn what the most common ways are to use your iCloud account.

Preview 10:18

See if you can answer the questions related to how to set up an iCloud account and what you can do with it.

Test your knowledge about Tim's iCloud account
5 questions
How I integrated the free Apple software into my system
9 Lectures 01:53:59

You could argue that you don't need to purchase any other software at all if you use a Mac. The amount of free software that comes with it is a little overwhelming and free does not mean cheap in this case. Learn how I ended up using the free Apple apps.

Preview 01:46

This is the longest lecture in this course. Finder is probably the most underestimated application of a Mac. Learn how you to use Finder properly to really speed things up.

Finder with Quick Look and search

Learn how powerful search can be.

Spotlight search

Safari is a very good choice when it comes to internet browser. However many of us need to use Chrome or Firefox sometime or exclusively. Learn when to make the switch.

Safari (OS X and iOS)

Experience the ease of use of the Mail app from Apple. There is really no need to use anything else unless you want to.

Mail (OS X and iOS)

Learn the key benefits to these standard applications and how you can use them on all of your devices through iCloud.

Contacts, Calendar, Notes and Reminders (OS X and iOS)

Google Maps is still a very good choice when it comes to Map software, however the Maps app from Apple is so well integrated that I will use it first. Learn more about Maps, Messages and FaceTime.

Maps, Messages and FaceTime (OS X and iOS)

Learn how to manage your photo's and video's inside of the Apple system

Photos (OS X and iOS)

Learn why it pays to use these standard Apple tools for your office

Pages, Numbers and Keynote (OS X and iOS)

Test your knowledge about the purpose of the main free software applications from Apple.

The key free software applications from Apple
6 questions
Software that I added to my system
6 Lectures 24:53

The free Apple software covers many areas. However sometimes you will need to add other software to work more efficient. I found this often the case when I'm working together with another people who do not have the corresponding Apple application (e.g. Pages vs. Microsoft Word etc.). Get an overview of the apps that you might want to add to your system.

How to be compatible with others

PDF files are still the golden standard for exchangeability. I will show you the most efficient way to read them and how to install Adobe Flash and why.

Adobe Acrobat Reader

Microsoft offers the suite of their Office software also for Mac users. This includes the applications Word, Excel, PowerPoint and Outlook. I use Word and Excel on a regular basis and I will show you why I ended up that way.

Microsoft Office for Mac

Learn why I'm still using Skype on a regular basis.


Learn why Apple's Keychain can cause problems and how LastPass or RoboForm can help.

LastPass (OS X and iOS)

Review if you know what use cases will require additional software and which apps are the best for the particular cases.

How additional software can help you
6 questions
Tips & Tricks
5 Lectures 11:26

Learn how this section is structured and what you can expect going through the lectures.

Introduction to the section Tips & Tricks

Could not find the serial number when the Apple support was asking for it? Well it's easy and always at the same location.

How to find the serial number and system information (OS X and iOS)

You are using a cell phone but don't know your own number? Sounds familiar. Learn where to look and how to send it.

Preview 01:21

Are you really annoyed about how Apple switched the mouse and trackpad to natural scrolling by default? Let me show you why this actually makes sense and how to switch it off in case I can not convince you.

Natural Scrolling on your trackpad

Learn why it makes sense to duplicate a Pages, Numbers, or Keynote file before you start working on the copy.

Duplicate first and you will not miss 'Save As' anymore
About the Instructor
Markus Mueller
3.8 Average rating
25 Reviews
1,407 Students
4 Courses
Consultant, Teacher, Engineer, Entrepreneur, Project Manager


I love systems! Anything that speeds up daily chores is good, including my Apple Watch!

As an engineer and project manager I learned how to optimize my daily work to get things done.

As a consultant I see how businesses, small or large, are struggling every day with their tasks. It always amazes me that this is especially true with those little things that should be quick and easy. I will show you how I find any information in 30 seconds or less. Life can be easy and this is true for business and at home.

Learn from my experience!

Would you like to know how I reduced about 50% of computer maintenance time?

Would you like to see how I cut 20-30% of my business operations time without missing a beat?

My CV:

Business Consultant:

Today I help companies of different sizes to set up and maintain systems. For smaller companies I mainly work with Apple computers, iPhones, iPads and the Apple Watch to increase the efficiency quickly. I typically recommend to add a few low cost and online based tools which will increase the efficiency of every small business dramatically.

I have led several system improvements and system roll outs which often included software that focused on project management, collaboration, task tracking and communication for my biggest and also for my smaller clients.


Teaching is a big part of my daily business and I love it. I started teaching when I was 16 years old when I lead the first BASIC training courses while I was an apprentice to become an an Electrician back in Germany. This was followed by a career as Music Teacher. I never stopped teaching computer systems and software programs inside and outside the companies that I worked for.

Today I teach my clients what systems to deploy and which one to avoid. I also make use of all fundamental learning methods (videos, audio, text and personalized meetings) to increase the success rate for my clients.

Project Manager:

I successfully managed several multi million dollar projects inside and outside the automotive industry by leading various global and cross functional teams. I worked on various automotive products (ASIC's, airbag systems, braking systems, electrical drives for windows, sunroofs and steering columns). I'm also familiar with Healthcare products, and Software development teams.

One of my projects included a close work relationship with Lawrence Berkeley National Lab and the Pentagon which provided me the opportunity to participate in a research paper (Los Angeles Air Force Base Vehicle to Grid Pilot Project; LBNL-6154E).

Manufacturing Manager:

I held the position of the Manufacturing Manager for a leading Healthcare telehealth device. I worked on a sensitive global manufacturing strategy after visiting many manufacturing locations in China, Mexico, Portugal, Germany and the US. I used very stringent ERM systems and a brand new Quality Management System to fulfill the requirements for the medical industry.

Engineering Manager:

I managed a group of 7 Engineers in the automotive industry and supported the local roll out of a new system that changed the way all Engineers needed to work on a global basis. Our team translated customer system requirements into actionable feature requirements for both, hardware and software development.


Digital and analog circuit design for regulator IC's in the automotive industry. We used Unix systems and very powerful software simulation software. Some of my designs are still on the road in various vehicles.


I started my first little venture back in Germany when I opened a printed circuit board manufacturing. I populated the electronic components by hand and tested the designs myself.

Today I have several entities, some with partners, to hold and manage real estate and of course my own consulting business.