Effective Accounts Payable Documentation Management Policy
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Effective Accounts Payable Documentation Management Policy

This course identifies the steps to take when creating an Accounts Payable Documentation Policy.
0.0 (0 ratings)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
0 students enrolled
Last updated 7/2017
English
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Current price: $10 Original price: $50 Discount: 80% off
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Includes:
  • 1.5 hours on-demand video
  • 2 Articles
  • 2 Supplemental Resources
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
What Will I Learn?
  • Identify suggested steps to be taken when creating an Accounts Payable Documentation Management policy.
  • Discover categories and subjects that should be included in such a policy.
  • Explore the inclusion or reference to other policies policed by Accounts Payable.
  • Define software tools that can automate the document management requirements.
View Curriculum
Requirements
  • No advanced preparation or prerequisites are needed for this course.
Description

Do you have a “Black Hole” within your Accounts Payable operation?  You know, the place where invoices and related documentation go never to be found again?

Have you considered that Accounts Payable documentation is not just about the paper?  Any details written on the documentation also need to be retained and can, at times, be even more critical than the document itself. That's why you should create a document management policy specifically for Accounts Payable.

Creating a policy on managing, storing and retaining documentation can be time-consuming but once created, and enforced, the amount of time spent on the tasks of approving and processing vendor invoices, addressing exceptions, or storing, retaining and pulling documents for research, audit or litigation will be greatly reduced.  

Additional benefits include:

  • More timely posting of costs and liabilities
  • Payment to vendors per terms
  • Improved vendor relationships
  • Reduced frustration when accessing documents

This course identifies steps to be taken in creating such a policy and explores the points that should be included. Discussion also covers the inclusion of references to other policies applied by Accounts Payable and why they should be referenced in a Document Management Policy for Accounts Payable.

Finally, we touch on the subject of implementing software that would not only help you manage and retain the related documentation but could also help your company streamline related processing.  

Who is the target audience?
  • Anyone interested in accounting, finance, or related fields.
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Curriculum For This Course
10 Lectures
01:15:47
+
Introduction
8 Lectures 01:15:43



What Should Be Included in an AP Document Management Policy
06:15

Subjects to be Included in an AP Document Management Policy – Part 1
09:13

Subjects to be Included in an AP Document Management Policy – Part 2
06:48

Course Conclusion
02:50

Creating an Accounts Payable Documentation Management Policy Continuous Play
37:49
+
Supporting Materials
2 Lectures 00:04
Slides: Creating an Accounts Payable Documentation Management Policy
00:02

Creating an Accounts Payable Documentation Management Policy Glossary/Index
00:02
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Review and Test
0 Lectures 00:00

Review Questions: Creating an Accounts Payable Documentation Management Policy

Review Questions
3 questions

Final Exam: Creating an Accounts Payable Documentation Management Policy

Final Exam
5 questions
About the Instructor
Illumeo Learning
4.2 Average rating
66 Reviews
614 Students
159 Courses
Condensed and Efficient Courses for Busy Professionals

Illumeo, incorporated in 2009, is revolutionizing the hide-bound world of corporate learning. Illumeo works with corporate professionals and organizations of all sizes to build the skills and capabilities that help everyone be an expert at their job.

Based in Silicon Valley, CA, Illumeo serves thousands of corporations and corporate professionals across Finance, Accounting, Human Resources, Sales and Marketing. The platform offers assessments, industry-benchmarked competency analyses, hundreds of expert-developed courses, collaborative tools, and the ability for companies to self-publish internal courses that promote institutional knowledge retention and dissemination.

Illumeo is the place for expertise management and we are dedicated to the proposition that everyone can be an expert at their job.

Anne Wheeler (Illumeo)
0.0 Average rating
0 Reviews
3 Students
6 Courses

I started CS Process Flows, LLC in April of 2016 after a 30+ year career working in various accounting areas. My career in accounts payable started when I was hired as a processor.  Then I worked my way through accounts receivable and general accounting before coming back to accounts payable as a manager.  The challenges presented in Accounts Payable and all of the exciting changes going on in this area over the last few years and into the future are my passion.

My experience includes building new AP operations, identiifying ineffecienies and  implementing solutions in existing teams and being involved with other areas of the Procure to Pay work stream.  I have success in establishing and strengthening relationships with team members within Procurement, IT, and other areas of finance when working on AP related projects and with management of outsourced delivery centers overseas. 

Needless to say, I have learned a lot and I want to share my knowledge with companies that may be just starting to explore some of the options now available. or simply what to improve their current operations.

My experience includes managing up to 25 AP staff members processing upwards of 30K invoices a month, so I am very aware of what it takes to manage transations. I have also managed the implementation of several different types of AP workflow systems over the years, a Concur Travel and Expense reporting system, different Corporate Card programs, including both Purchasing and T & E cards, and ACH payment programs.    My experience also includes a project to outsource check printing and the transition of 7 Tyco Business Units to an outsourced delivery center in India. 

I am an Accredited Payables Manager (APM). 

I hope by sharing what I have learned, I can help you.