Master Word to Specialist certificate (intermediate) level

Learn all the skills needed for the Microsoft Office Word Specialist certificate exam 77-418 & 77-725. 9 hours of video.
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  • Lectures 94
  • Length 9 hours
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
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    Available on iOS and Android
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About This Course

Published 2/2016 English

Course Description

In this 9 hour course, learn how to create, navigate through and format documents, customise your options and views (including recording macros), configuring documents to print/save, and inserting and formatting text and paragraphs. For more details, see the full curriculum.

This course teaches all the skills that Microsoft want you to know. Specifically, they are the skills required to undertake the Microsoft Certificate 77-418 for Microsoft Word 2013 and 77-725 for Microsoft Word 2016 and will be useful if you wish to take the exam, or which to learn more about Microsoft Word.

The core skills which are taught are those tested by Microsoft in the exam. There are 16 topics that Microsoft that it wants you to learn, and this course teaches you all of them.

Each module is taught in order, and is divided in sub-topics, and generally each sub-topic will have an individual lecture lasting 5-7 minutes.

The course will take about 4 hours to complete, plus will you need additional time to test yourselves to ensure that you have learned the necessary skills.

You should take this course if:

  • you want to learn more about Microsoft Word, or
  • you want to become a certified Microsoft Office Specialist.

What are the requirements?

  • Before beginning, you will need to know how to use a Windows computer, including a mouse.
  • It would be good if you have used Microsoft Word before, but this is not essential.
  • It would also be good if you have Microsoft Word already installed, but not essential, as I will be installing a trial version of Microsoft Office.

What am I going to get from this course?

  • create documents, including from templates and PDFs.
  • navigate through documents, including searching text, creating bookmarks, using go to and inserting hyperlinks.
  • formatting documents, including page setup, document themes, inserting headers and footers, page numbers and watermarks.
  • customising document views, including the ribbon and quick access toolbar, adding metadata, using the show/hide button, and recording and using macros.
  • configuring documents to print and save in remote locations and alternate file formats, and password protecting documents.
  • inserting text and paragraphs, including inserting built-in fields and special characters, removing blank paragraphs en masse, and inserting text via AutoCorrect.
  • formatting text and paragraphs, including text formats, paragraph formats, indenting (in detail), stylising text, and changing text to WordArt.

Who is the target audience?

  • This course is for you if you want to develop your Microsoft Word skills.
  • This course will use the latest version of Word, but is ideal for you if you use any modern version - Word 2007, 2010, 2013, 2016 or 365.
  • This course is also for you if you use an older version of Microsoft Word, but want to learn the newer versions.
  • This course is for you if you want to become certified in Microsoft Word, as we will be using the skills requirements of the Official Microsoft Exam 77-418.
  • This course will also help towards the Word 2010 exam (77-881) or Word 2007 exam (77-601).
  • This course is not for you if you want to learn Microsoft Word for Macintosh computers.

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: Introduction

In this lecture, I'll introduce myself, and introduce what we are going to learn.


We'll have a look at what we are going to learn, why we are going to learn it, and what certificate we can get from this information.

Section 2: 1. Create a document

Let's start! We'll start by creating a blank new document by going to File - New, and we'll use this method to create a document based on a template, such as a fax cover sheet.


We'll now look at opening documents. In addition to opening native Word documents, we can also open all types of files, such as text documents. We can do that by going to File - Open, or by going to Windows Explorer.


Another type of file we can open are PDF files. It used to be that PDFs were basically read-only, but now we can open them easily (if not 100% exactly) in Word for editing.

Section 3: 2) Navigate through a document

Next we'll start navigating our way through your document. Let's start by finding text, by using the Navigation pane and by using the Find box.


Your document doesn't just have to consist of words that don't lead anywhere. Let's add something you can click and get to an external resource, such as a website. Let's add a hyperlink.


You might have a really long document, and want to add pointers that you want to go back to. These are called bookmarks, and you can use these in conjunction with hyperlinks. Let's add one.


There is a dialog box called "Go to", which enables you to get to a specific page, or a bookmark, instantly. Let's find out how to access it, and what the shortcut key is.

Section 4: 3) Format a document

We now turn to formatting a document. Let's look at all of the options we have for modifying how a page is set up (e.g. portrait or landscape).


It is very easy to add a splash of color and style to your document, whilst still making it consistent. Let's add a theme to your document, and then apply headings to your document and see them automatically color.


You can also format the top and bottom of each page. Perhaps you would like a title on the top, and a description or page number on the bottom. Let's add a simple header and footer.


Let's look at the background of your document. Maybe you want DRAFT or CONFIDENTIAL added, or how about a graphic. Let's add a watermark.


One of the important things to add to footers is the page number. Let's see more options about how we can do this and customise it.

Section 5: 4) Customise options and views for documents

We now turn to how you see your document. There is more than one way of looking at it, including the Reading view. Let's see the five different views you can use.


It could be that you want to see more of the page at once. Or prehaps you want to focus on a particular section. Let's zoom in and out, many different ways.


The QAT (Quick Access Toolbar) enables you to quickly access all of your favorite buttons. Let's find out what it is, how you can move its position, and how you can add more buttons to it.


The ribbon is also customisable, as you can add buttons and groups to it. Let's find out how.


You are not limited to just seeing one part of a document at once. Let's split your view, and see two different parts at the same time. Also, let's add a new window.


Metadata, or document properties, allow you to put information about the document in a computer friendly and ordered way. Let's find out how to add metadata, and then how to search for it later.


There are a few characters, such as paragraph marks and spaces, which are important to your document but which don't leave a mark. Let's change that.


We'll look at what a macro actually is - a piece of automated code. We'll create a macro which types "Hello There", and we'll see how it can be played back.


Clicking on View - View Macros - Run can be a lot of work if you have to do it many times. We'll create a new macro and assign it a shortcut key.


When you have macros, you then need macro security. Let's find out how to enable your macros to run, and how to stop others from doing so.

Section 6: 5) Configure documents to print or save

We'll look at how to get printing options added to the QAT, and go through the various options of printing. We'll then take an advanced look at the File - Options - Display tab and see what will and will not be printed by default.


We'll find out how to save files in remote locations, and how to save it in a format which users of Word 2003 would be able to read, by maintaining backward compatibility.


We'll have a look at all the various alternate file formats that you can save Word documents as, and concentrate on the many words you can create PDF documents.


We'll look at the various types of protection you can have for your document - open, modify and read only recommended - and see how good it actually is.

Section 7: 6) Insert text and paragraphs

We'll look at how to open a document, navigate around it and append text. We'll also look at shortcut keys for moving around your document.


We'll find out how to find and replace text. After taking a simple example, we'll look at some of the additional options we can use, such as finding complete words, matching text, and using similar word forms (e.g. irregular plurals).


We'll find all about copying and pasting, how to resolve conflicts with source and destination fonts, and how to get Word to remember the last 24 items that you have copied in Word.


dONT YOU HATE IT WHEN THAT HAPPENS? Find out how AutoCorrect can correct common mistakes, and how you add your own words and phrases to it to cut down on your own typing and errors.


We'll use the Find and Replace dialog box we looked at earlier, and see how we can use the Special drop-down box to help get rid of empty paragraphs.


We'll look firstly at adding document properties (or metadata) into the text of your document. Then we'll go a bit more wide, and look at adding other document information into your document as fields, and how to have them automatically updated.


We'll look at inserting symbols using AutoCorrect, and by going to Insert - Symbol. We'll also look at inserting accented characters by using Ctrl and finding the key that the accent looks like.

Section 8: 7) Format text and paragraphs

We'll investigate what font attributes are (such as bold and double underlined), how to see this, and how to manipulate them, including through a dialog box.


We'll use the find and replace function to add formatting, such as color and underlines. We'll also see what else it can do.


One of the most undervalued yet easy aspects of Microsoft Word. How to apply your existing formatting to another part of your document very quickly - use Format Painter.


We'll look at paragraph spacing, where it can be applied, what it is measured in, and how to avoid similar style paragraphs having spaces between the paragraph. We'll also see the difference between paragraph spacing and line spacing.


Line spacing is different from paragraph spacing. Find out how, and what you need to know about it.


A quick lecture, showing 3 different ways of clearing formatting that you don't want (apart from doing it manually!).


In this lecture, we'll have a look at the indentation at the beginning and end of a paragraph, find out how to adjust it, and how to do something different on the first line than on subsequent ones.


There's more than indentation than changing where the start of a line or paragraph goes. Let's look at using the Tab key in the middle of your line to line items up. We'll see the various type of tab stops, including left-, middle- and right-justified, together with decimal-aligned and the vertical bar.


We'll now have a look at setting up tabs in a dialog box, and see what additional options that gives us.


Here we'll look at how to highlight sections of text, and discover that there are two ways to do this. We'll also look at a third way, using the Find and Replace dialog box.


Here we'll look at how you can stylise text. We'll also look at making new styles.


WordArt allows you to create colorful effects with words for use in posters and other eye-catching presentations. We'll look at how to create WordArt, and then see the options for modifying both and other drawings.


We'll look at how to modify existing styles, and the huge amount of things which can be changed. There will also be a word of caution against one of the options commonly used.

Section 9: Section 8. Order and group text and paragraphs

Let's find out what we are going to be learning in this course.


We'll have a look at widow and orphan control, and why you need to know about it. We'll also look at Keep with Next and Keep Together, and why they are often used with headings.


We'll look at sectioning off parts of our report, so that we can change layout and footers and headers. Find out how simple it can be, and how flexible.


You may want to replicate a newspaper layout, with several columns flowing your text. Let's see how this can be set up, and what options you have.


We'll look at the QuickParts - StyleRef option, and find out how easy, and how useful, it is to have the chapter name and number in the heading of your document.


We'll look at two different ways of forcing page breaks, and find out which one can also be used in conjunction with styles.

Section 10: 9) Create a table

We'll look at creating tables, and see how you can fit the column widths to the text. Then we'll look at using Quick Tables (predefined tables).


We previously defined our initial table dimensions. We'll look at the many ways you can insert and delete rows, and we'll also look at changing the autofit options and doing some formatting as well, including Borders and Shading.


Explicitly defining a table is not the only way to create a table. Sometimes you might already have text which you want to put into a table. Let's see how a table can be created using existing text.


Just as we have converting text into tables, we can also do it the other way round. Let's take a table, and see what information we need to provide to get it into a standard text format.


Finally, we'll have a look at telling Word which row is your header, and then making sure that it doesn't become orphaned in previous versions of Word.

Section 11: 10) Modify a table

Previously we saw how to apply a style to a table. Let's learn how to customise the style.


We look at modifying the fonts used within your tables, and find out that using stylised fonts don't always work.


We'll find out how to re-sort a table, look at the three different types of column types, and whether you need to highlight the table first or not.


We'll have a look at configuring the space around the text in your cell, and also configuring the space around the cell before you get to the next cell.


Often you will want to total the cells in a column. Let's find out about using formulas, identify where you need to type ABOVE and LEFT, and understand when these formulas will (and won't) update themselves.


Tables don't need to be the same dimensions. Let's add additional rows and columns, and remove them as well.


We'll look at merging two cells into one, and splitting the cells back again.

Section 12: 11) Create and modify a list

We've seen lists throughout this course. Let's add numbering and custom bullets, modifying list indentation, and find out how to indent and outdent.


We'll look at all of the various numbering formats you can use, and where you can add prefixes and suffixes to it, or change the font.


We've look at simple lists. Let's set up a more complicated list with multiple levels, e.g. 1 a) i), and see how they can be linked to styles and save you a lot of time.


A quick look at line spacing, and how it is best to do it through styles or Home - Paragraph.

Section 13: 12) Create endnotes, footnotes and citations

What's the difference between an endnote and a footnote? Let's insert them, work out what the shortcut keys are, and find out.


What if you want to change your footnotes to endnotes, or vice versa. Let's see how easy it is to do one, and how hidden the dialog option is to do them all.


We'll look at a more formal way of inserting references, by inserting citation sources and seeing what fields can be filled in.


Why did my complicated citation source result in "WikiPedia, 2014"? Let's look at the various styles we can use.


You might not be sure what a relevant source is going to be for your text. Let's add a placeholder, so we have a place to add the source later.


Having added all of the sources into our document, let's use this information to automatically create and update our bibliography, a list of the sources used.

Section 14: 13) Create captions

Objects can be captioned, so they can be referenced in the future. Let's find out how to add captions.


Let's create an index based on the captions that you have created, plus we'll add some cross-references to captions.

Section 15: 14) Insert and format building blocks

We've already had a look at quick parts. This time, now we have had a look at styles, let's find out how StyleRef can work for us really usefully.


Text doesn't have to be in a straight line, one paragraph following another. Let's add a text box and place it away from the rest of the text.


Want to add frequently used text to your document? Let's find out how to use and customise the building block organiser.

Section 16: 15) Insert and format shapes and SmartArt

Microsoft Word is not all about...words. Let's insert a few arrows and format them.


SmartArt can be one of the most powerful presentation tools in Microsoft Word. Let's explore a few of the many possibilities for which it can be used.


Now that we have our basic SmartArt, how can it be adjusted? Let's modify the color, size and shape.

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Instructor Biography

Phillip Burton, - over 26,000 students so far

Phillip is a Computing Consultant providing expert services in the development of computer systems and data analysis. He is a Microsoft Certified Technology Specialist. He has also been certified as a Microsoft Certified Solutions Expert for Business Intelligence, Microsoft Office 2010 Master, and as a Microsoft Project 2013 Specialist.

He enjoys investigating data, which allows me to maintain up to date and pro-active systems to help control and monitor day-to-day activities. As part of the above, he also developed and maintained a Correspondence Database in Microsoft Access and SQL Server, for viewing job-related correspondence (110,000 pdfs in one job) by multiple consultants and solicitors.

He has also developed expertise and programmes to catalogue and process and control electronic data, large quantities of paper or electronic data for structured analysis and investigation.

He is one of 9 award winning Experts for Experts Exchange's 11th Annual Expert Awards and was one of Expert Exchange's top 10 experts for the first quarter of year 2015.

His interests are working with data, including Microsoft Excel, Access and SQL Server.

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